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Town Board Meeting Minutes
May 01, 2018
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Town of Oregon

Town Board Meeting Minutes

May 1, 2018




1.     Call Town Board meeting to order.

Chairman Wayne Ace called the May 1, 2018 Town of Oregon Board Meeting to order at 6:30 pm. 


2.     Roll Call.

Clerk Denise Arnold called the roll, the following Town Board Supervisors were present:  Phil Van Kampen, Arlen Christensen, Fred Clark, Steve Root and Chairman Wayne Ace.  Dane County Supervisor Jerry Bollig and Clerk Denise Arnold were also in attendance.  Absent:  Assessor Andy Blomstrom and Constable Kurt Maher. 


3.     Approval of minutes from previous meeting

Motion made by Root and seconded by Clark to approve the Town Board Meeting Minutes from April 10, 2018.  Motion carried.  Motion made by Clark and seconded by Christensen to approve the Special Town Board Meeting Minutes from April 17, 2018.  Motion carried. 


4.     Financial Report and Acceptance.

Motion made by Christensen and seconded by Root to accept the Financial Report for April 2018 prepared by Deputy Clerk/Treasurer Jennifer Hanson.  Motion carried. 


5.     Public Comments.

Future resident Kathleen Linzmeier currently living at 3330 Siggelkow Rd, McFarland WI addressed the Town Board regarding the driveway to their new home under construction.  The new home will be located at 5582 Bell Brook Rd in the Town of Oregon.  Mrs. Linzmeier expressed concerns regarding the safety of the driveway due to the hill when coming from the east.  Mrs. Linzmeier had hoped that the road would be shaved down to provide a safe entrance.  This would affect the other neighboring properties.  The Town Board suggested changing the driveway to attach a safe driveway from a neighboring shared driveway.  Mrs. Linzmeier thought that would interfere with a shed that they would like to construct.  Ace suggested that 45 MPH signs be installed to reduce risk.  Mrs. Linzmeier was satisfied with the reduction of speed limit sign installed.  



6.     Discussion and Possible Approval of Recommendations from Plan Commission.

a.                Land Division and Rezone Request.  Petition # DCPREZ-2018-11299.  Parcel # 0509-354-8030-3; 114 Union Road, Brooklyn, WI  53521.  The request is to create a 2-acre residential lot for son.  Owner and applicant is Russell Schmid, 114 Union Road, Brooklyn, WI  53521.

Russell Schmid does have six land splits according to Dane County.  There would need to be approved bump outs for emergency vehicles.  Van Kampen suggested that Mr. Schmid check in with Brooklyn Fire/EMS to confirm it would be in compliance. 

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Town Board Meeting Minutes

May 1, 2018  Page 2


Motion made by Christensen and seconded by Clark to approve Petition #DCPREZ-2018-11299, parcel number 0509-354-8030-3; 114 Union Rd. Brooklyn, WI 53521.  A two-acre lot would be approved for his son to build a single-family dwelling.  Petitioner is Russell Schmid residing at 114 Union Road, Brooklyn, WI 53521.    Motion carried.  A $1,000 impact fee is required and Mr. Schmid must apply at Dane County as well.


b.               Deed Notice to record that two (2) remaining housing density units (HDU) or “splits” remain eligible due to house replacement for Tom Buglass, 5119 Lincoln Road, Oregon, WI 53575.  Parcel #’s 0509-141-8000-6 and 0509-141-8501-0.

Supervisor Christensen explained that Mr. Buglass built a new home and took down the original dwelling.  The new home should not require a split rather a replacement dwelling.  Mr. Buglass wants to legally record his replacement giving him his two splits.    Motion made by Van Kampen and seconded by Christensen to approve the Deed Notice to record that two remaining housing density units (HDU) or “splits” remain eligible due to house replacement for Tom Buglass, 5119 Lincoln Road, Oregon, WI 53575 on Parcel number 0509-141-8000-6 and 0509-141-8501-0.  Motion carried. 


7.     Communication and Action of the Dane County Board – Bollig.

Dane County Supervisor Jerry Bollig reported that there has been a 20% turnover on the Dane County Board and three new Zoning Committee Members.  Bollig said the Town should be working on the map regarding Chapter 10 zoning changes.  The Town of Oregon Plan Commission is reviewing the map that Bollig referenced.  The changes will be submitted to the County and a final Public Hearing will be held when all Municipalities have completed their changes.  Following the hearing the Dane County Board will adopt Chapter 10.  Bollig said that enforcement of the ordinances will be complaint driven.  Christensen was concerned with the cost of the rezoning.  Bollig assured them that there would be no cost to the property owner because it would be a blanket rezone.  The mapping will take time with possible work sessions.  Jerry Jensen inquired if Chapter 10 would have to be approved by DATCP?  Bollig was unsure. 


8.     Discussion and possible Action re:  Lincoln Road Agreement with Village of Oregon.

Chair Ace reported that there are no new developments regarding Lincoln Road. 


9.     Discussion and possible Action re: Update on financing of 2018 road work.

The Town of Oregon is applying for a loan from the Commissioner of Public Lands for the 2018 Road Construction.  A decision needs to be made as to the amount to borrow or should the Town pay out of the fund balance that has been accumulating.  Clerk Arnold explained the current financial situation.  The 2018 Road Construction project includes pulverizing and repaving Bell Brook Rd from Union Rd to Tipperary Rd, Wilderness Way, Alan Drive, Darcy Dr. and Honeysuckle Lane for $587,550.  The 2018 Road Construction Budget is

Town of Oregon

Town Board Meeting Minutes

May 1, 2018  Page 3


$201,448 leaving a balance of $386,102.  This amount of $385,102 plus an additional estimated amount for a road shouldering allowance of $12,000 equals a total of $397,102.

Chair Ace asked each board supervisor what they thought was the best way to finance the additional $397,102.  Root felt the Town should borrow $385,000 and try to pay the loan back earlier.  Clark liked the early pay back of the loan and thought it should all be borrowed.  Christensen wanted to borrow the total of $385,000 and attempt to pay it back early.  Van Kampen thought that the Town had enough in the fund balance that one half should be obtained by loans and the other half be used from the fund balance.  Motion was made by Christensen and seconded by Clark to borrow $385,000 from the Commission of Public Lands at 4% over four years to finance the 2018 Road Construction Projects.  Clerk Arnold called for a roll count vote.  Root-aye, Clark-aye, Christensen-aye, Ace-aye and Van Kampen-no.  Motion carried.  Van Kampen did not want to sign the loan papers.  Clerk Arnold explained that each of the Board Members must sign the form however there is another location on the application paperwork where a Board Member can declare a no vote.  Van Kampen agreed to follow that requirement.  Clerk Arnold distributed the paperwork and will be responsible for completing the remaining information that is required. 


10.  Fire & EMS Report (Oregon/Van Kampen, Belleville/Clark, Brooklyn/O’Brien).

Supervisor Van Kampen wanted to remind everyone of the Joint Municipality Meeting that will be held at the Senior Center on July 11, 2018 at 6:30 pm.  Clerk Arnold stated that she is not available on that date.  Ace suggested that Deputy Clerk Hanson attend in the Clerk’s Absence.  Supervisor Clark did not have anything to report for Belleville Fire/EMS.  Chair Ace reported in the absence of representative Mark O’Brien.  There is approximately $5,000 worth of driveway repair work being done.  The air-pack grant was denied.  Van Kampen said that the air-packs are required to be replaced by the middle of next year.  This would be about a $40,000 expense for the Town of Oregon.  Brooklyn and OAFED applied for a grant jointly.  The audit for Brooklyn Fire/EMS Protection District is going well.  They are thinking about using the fund balance to hire interns. 


11.  Park Committee Report and Action – Root.

Park Chairman Steve Root reported that Jordan Helmcamp has been hired to do park mowing this summer and will start Monday, May 14th for $14.00 per hour. 


12.  Anderson Farm Park Report – Root.

Root reported that the Friends of Anderson Farm Park had a nice meeting last week.  Later in May there will be a special meeting regarding the Dane County Dog Park they would like public input.  The Friends group is now up to 94 members and some volunteers are cleaning up the old farm house. There were 76 sixth graders that toured the park and learned from Abor Systems about Arbor Day.  There were 60 first graders that tossed out prairie seed clay balls.  The FFA project has been approved for planting raspberry canes behind the old farm house. 


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Town Board Meeting Minutes

May 1, 2018  Page 4


13.  Assessor’s Report and Recommendation – Blomstrom.

Clerk Arnold reported that Blomstrom called the Clerk’s office a couple of times regarding the assessment notices that will be mailed soon. 


14.  Building Inspection Services Report – Arnold.

There were 12 Building Permits applied for in the April 2018 according to Clerk Arnold. 


15.  Constable’s Report – Maher.

Constable Kurt Maher contacted Clerk Arnold to explain he did not have anything to report for the month of April 2018. 


16.  Plan Commission Report and Recommendation - Christensen.

Supervisor Christensen reported that they Plan Commission discussed and made recommendations for Russell Schmid and Tom Buglass.  Eric Grover was also at the meeting to represent Will Cummings.  Mr. Cummings wants to obtain two building lots on his property.  The farm land would need to have a driveway as it is a concern that acreage would become land locked.  The concept of “tiny houses” needs to be addressed.  The houses would be up to 800 square feet.  The questions the Plan Commission had were about sharing the well and septic and would the land owner be charged with a split?  The Plan Commission also discussed Conditional Use Permits (CUP) and Agricultural Entertainment next month they will get back to the zoning change map. 


17.  Public Works and TORC Report – Ace.

Ace reported that trees have been removed on Lincoln Road.  The road construction has started. Payne and Dolan is working with a resident regarding water drainage.  Ace said that a decision needs to be made regarding the Town of Oregon Recycling Center (TORC).  

One TORC employee has complained that a resident is taking scrap iron out of the dumpster and feels it is stealing from the Town of Oregon.  Ace said they have been told in the past not to climb into the dumpsters as a matter of safety.  Christensen said one of the TORC employees is coming and going with his trailer every night.  The scrap iron does generate a small income for the TORC.  Christensen and Van Kampen felt that when items are left at the TORC they are then property of the Town of Oregon and no one should take anything out.  This includes residents and employees.  Root agreed.  Ace said he would share this information with the TORC employees next Saturday.  Anything brought into the TORC would not be allowed to go out of the TORC.  Root requested that Ace talk to the TORC attendants regarding not allowing non-residents to bring in brush or garbage. 


Clerk Arnold shared information regarding the salt contract.  The 2017-2018 cost for salt was $44,163, the Town did use 26 tons of the reserve balance.  We will not need any early fill as the salt shed is very full.  The Budget for 2018 was $42,000.



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Town Board Meeting Minutes

May 1, 2018  Page 5


18.  Discussion and possible Action re: Senior Center – Van Kampen

Van Kampen reported that there have not been any meetings to report on. 


19.  Board Communications/ Future Agenda Items.

Christensen shared that Kaiser Construction has started to work on the exterior of the garage.  The lights need to be replaced on the building.  Motion lights and one dusk to dawn.  A motion light will be installed in the back of the building.  Chair Ace said that the Town of Union is interested in the Town Board tables and purchase some of our chairs. 


20.  Town Board Committee Assignments – Ace.

Chair Ace reported that the supervisor assignment list is the same as it was last year.  The Board Supervisors found the assignments acceptable. 


21.  Approval of payment vouchers – Arnold.

Motion made by Root and seconded by Clark to approve the payment vouchers for April 2018 in the amount of $117,726.24.  Motion carried. 


22.  Clerk’s Report – Arnold.

On Wednesday, May 2nd, the Clerk and Deputy Clerk will attend a meeting at the Lussier Family Heritage Center for a training session on new Access Dane features available.  On Thursday May 10th, the Clerk and Deputy Clerk will attend an election meeting in Verona.  New election equipment will be displayed and information shared. 


23.  Adjournment.

Motion made by Clark and seconded by Root to adjourn the May 1, 2018 Town of Oregon Board Meeting at approximately 8:05 pm.  Motion carried. 


Respectfully Submitted,

Denise R. Arnold

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