Town of Oregon
February 6, 2018
MINUTES SUBJECT TO APPROVAL
Chairman Wayne Ace called the February 6, 2018 Town Board Meeting to order at 6:30.
Clerk Arnold called the roll the following Town Board Supervisors were present Phil Van Kampen, Arlen Christensen, Fred Clark, Steve Root, Chairman Wayne Ace and Clerk Denise Arnold. Assessor Blomstrom arrived at 6:40 pm and Chair Ace left at 7:15 pm.
Motion made by Christensen and seconded by Clark to approve the December 5, 2017 Town Board Meeting Minutes as presented. Motion carried. Motion made by Clark and seconded by Christensen to approve the January 2, 2018 Town Board Meeting Minutes as presented. Motion carried. Motion made by Clark and seconded by Van Kampen to approve the January 9, 2018 Caucus Minutes as presented. Motion carried.
Motion made by Van Kampen and seconded by Clark to accept the January 2018 Financial Report as prepared by Deputy Clerk Treasurer, Jennifer Hanson. Motion carried.
Martha Gibson, Supervisor from the Town of Primrose and one of seven Dane County Towns Association Directors addressed the Town Board. Supervisor Van Kampen shared that the Town of Oregon had decided to pull out of the Dane County Towns Association and have not paid the 2018 dues. Martha explained that DCTA was changing their by-laws to be more transparent and altering the 2/3 majority vote policy. Van Kampen did encourage Gibson to give the Town of Oregon a reason to return however felt currently there is a lack of vision and leadership.
Dane County Supervisor Jerry Bollig reported that the Dane County Budget was approved with 537 million operating and 112 million capital budget. The budget includes 76 million for the improvements in the jail which will condense three locations into one and reduce the cell numbers by 90 all located in the City County Building. The County added a $28.00-wheel tax. In the Village of Oregon, the hotel project is moving forward, the Library Director has resigned. All Trustees will be re-elected and Amanda Petersen will be running for the available seat, unopposed. Dane County Executive Joe Parisi will be available for a meet and greet at the Fire Fly from 9:00-10:00 am on February 16th.
Chairman Ace shared that the Village of Oregon will be giving salt back to the Town of Oregon because the Town’s Public Works Department plows Lincoln Road regularly.
Town of Oregon Board Meeting Minutes
February 6, 2018 – Page 2
7. Discussion and possible Approval re: Letter of Support to CARPC regarding the Village of Oregon's annexation of 83-acre Urban Service Area amendment extension between West Netherwood Road and County Highway CC.
Supervisor Van Kampen shared a copy of a proposed letter of support for the Village of Oregon working with Forward Development Group to create an 83-acre planned neighborhood development which 81 acres is currently located in the Town of Oregon. The property is adjacent to the proposed Hermsen Conservation Area. The Town Board does support the project. Dan Eckberg of Vandewalle & Associates, Inc. was representing the Village of Oregon. Mr. Eckberg shared a list of frequently asked questions regarding Urban Service Areas. The plan has been submitted to the Capitol Area Regional Planning Commission. Maps were displayed of the proposed annexation to the Village of Oregon. Eckberg shared that Netherwood would need to be widened. The preliminary plan estimates that there could be 162 planned 13 multi-family town homes and 19 detached town homes. Van Kampen inquired about lot size and Eckberg said to .3 to .4 acres. The green space would include a couple of soccer fields. There were safety concerns raised by the board regarding safety and speed of emergency vehicles to navigate the densely populated area. Chairman Ace expressed concern regarding the weight, wear and tear on Netherwood Road during the construction process and following the completion of this high density sub-division. Ace suggested that a designated route of construction trucks be declared so that Town Roads not be greatly affected. Motion made by Van Kampen and seconded by Christensen to approve the letter of support to CARPC for the 83-acre Urban Service Area amendment extensions between West Netherwood Rd and County Highway CC with the additional restrictions regarding construction routes and Netherwood Road whole again following this project. Motion carried. Van Kampen will discuss this change in the language with Mike Graz from the Village of Oregon.
Motion made by Van Kampen and seconded by Clark to approve the seven-year contract agreement between Pellitteri Waste Systems and the Town of Oregon effective March 1, 2018. Motion carried.
Motion made by Root and seconded by Clark to adopt the 2018 Wisconsin Department of Transportation Classified Equipment Rates. Motion carried.
Supervisor Van Kampen reminded the Clerk that the Town will receive a request under $40,000 for the Town’s share of the Tender Truck. The Clerk was instructed to set up a loan from Park Funds for this payment. OAFED did not use the Brooklyn Fire Tender Truck while waiting for the new one. Van Kampen also reported a there is an on-going dispute with the Union.
Town of Oregon Board Meeting Minutes
February 6, 2018 – Page 3
Clark did not have anything to report from Belleville Fire/EMS because the meeting was held the same night as the Town of Oregon Caucus.
Clerk Arnold reported that the Brooklyn Fire/EMS Protection District is progressing on the required audit and it should be completed in June 2018.
The Park Committee did not meet in January and their next meeting will be in March. Root said that Arbor Systems completed the work that was contracted and it looks very good. Root authorized the Clerk to pay the invoice received in the amount of $4,950.00.
Arlen Christensen attended the January 22nd meeting of Anderson Farm Park. Christensen reported that they discussed the agricultural land and the need of a manager to oversee the small gardens. The meeting on the 25th in Madison they discussed the dog park. Christensen shared that they have many ideas with lack of funds to proceed.
Assessor Blomstrom reported he downloaded 120 sales and he sent 80 questionnaires on those sales. The Assessors will have to prepare a report to the Department of Revenue. He has downloaded all name and address changes. The personal property notices have been mailed and changes will be entered. All building permits and new construction will need to be reviewed. He will be working on land splits to determine the acres split out and the value of each split the roll must balance.
Motion made by Root and seconded by Clark to approve the computer program renewal for Assessor Blomstrom’s computer in the amount of $572.24. Motion carried 4-0.
Clerk Arnold reported that there were nine building permit applications in January 2018.
Constable Kurt Maher contacted Clerk Arnold to report that he would not be available for the Board Meeting.
Supervisor Christensen reported they are reviewing the conservation sub-division rules. Resident Susan Krebsbach is still pursuing the development of a convervation sub-division.
Christensen went on to explain that Krebsbach does not own the required 40 acre minimum; she has 35 acres and needs to exclude her own property which would only leave 33 acres. The land suitability cannot be more that 12% slope and there are some hills that would cause run-off. The land use plan states that the sub-division must have a minimum
Town of Oregon Board Meeting Minutes
February 6, 2018 – Page 4
of 60% open acres. At this point Krebsbach must come before the Town Board to request a variance. Clerk Arnold has not received any request to add Ms. Krebsbach to the Town Board Agenda.
Still a work in progress.
Motion made by Van Kampen and seconded by Root to adopt a resolution to make available Income Continuation Insurance thru Wisconsin Employee Trust Funds for all full-time employees. The ICI plan is currently on a premium holiday, at the time of the 2019 budget work session the premium must be reviewed. Motion carried. 4-0
Motion made by Clark and seconded by Root to adopt a resolution for Life Insurance Coverage available for all full-time employees thru the Wisconsin Employee Trust Funds. A premium payment split of 88% Employers paid and 12 % Employee paid shall be applied. Motion carried 3-1 with Christensen voting no.
Chairman Ace submitted a written report regarding activities in the Public Works and TORC. Highlights include an update during a recent snow event a 5th person was needed to be contacted to assist with the plowing. The new skid steer is here and the new truck should arrive soon. Abel was instructed to start the process of inspecting roads to get a jump on the bid process. A map and current Road Agreement with the Village of Oregon regarding Lincoln Road was distributed and Ace requested it be discussed at the March Town Board Meeting. There is a difficult situation in Hampton Hills Sub-Division regarding a resident that is proposing the construction of a shed which is against the convenience of that neighborhood. This does not involve the Town of Oregon however several homeowners have contacted Chair Ace and the Clerk’s Office. Don Tofte has contacted Ace to encourage Town Officials to change the Comprehensive Land Use Plan to change the density of his property. Tofte would like a variance to allow for another dwelling on is property.
Clerk Arnold shared a report on the vacation, sick and comp. hours that all full-time employees have effective February 1st. The Bridge Inspection Report was available for the Town Board. The BellBrook Road Bridge is requiring repairs. Clerk Arnold will inquire about financial aid and if an additional weight restriction should be applied for that structure.
Town of Oregon Board Meeting Minutes
February 6, 2018 – Page 5
Supervisor Christensen shared that he has tried without much success to obtain bids from contractors for the work the Town has requested on the garage exterior and buildings. Cleary Builder is not interested in the project. One bid should be available on Tuesday. If two bids are obtained the Town could move forward.
Van Kampen reported that the Oregon Senior Center has not had held any meetings.
The Board requested that the contract and maintenance of Lincoln Road be on the March Town Board Agenda along with the Bell Brook Rd bridge repair.
Motion made by Clark and seconded by Christensen to approve the payment vouchers for the month of January 2018 in the amount of $3,643,970.73. Motion carried.
Clerk Arnold reported that a loan payment was made to the Commissioner of Public Lands in the amount of $12,726.99 for the Brooklyn Fire EMS Protection District Building Loan. An invoice from Monroe Truck arrived today for the new Public Works truck in the amount of $70,100. The Board instructed Arnold to arrange a loan from Park Funds as discussed at the 2018 Budget work session last October 2018. The Town received a thank you letter from the Oregon Community Resource Network for the $10,000 contribution to the Food Pantry. The Public test will be held on Tuesday February 14th at 9:00. The Spring Primary will be Tuesday, February 20th from 7:00 am – 8:00 pm. The Clerk’s Office will be closed on Friday February 23rd. The Clerk completed and electronically submitted the WISLER Road report to the DOT. The Plan Commission Work Session will be held February 13th at 6:30 pm and the regular meeting will be February 27th, at 6:30 pm due to the Spring Primary. Arnold will send a thank you to Chris Johnson for helping in the Clerk’s Office.
Motion made by Clark and seconded by Christensen to adjourn the February 6, 2018 Town Board Meeting at 8:00 pm. Motion carried.
Denise R. Arnold
*Portions of this meeting appear in a different order on the recorded version of the February 6, 2018 Town Board Meeting.