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Town Board Meeting
Apr 10, 2018
PDF Version: 55603_2018-Apr-10_Town Board Meeting .pdf

Town of Oregon

Town Board Meeting Minutes

April 10, 2018

 

 

  1. Call Town Board meeting to order.

Chairman Wayne Ace called the April 10, 2018 Town Board Meeting to order at 6:30 pm. 

 

  1. Roll Call.

Clerk Denise Arnold called the roll, the following Town Board Supervisors were present:  Phil Van Kampen, Arlen Christensen, Fred Clark, Steve Root, Chairman Wayne Ace, Assessor Blomstrom and Constable Kurt Maher. 

 

  1. Approval of minutes from previous meeting.

Motion made by Root and seconded by Clark to approve the March 6, 2018 Town Board Meeting Minutes as reported by Clerk Arnold.  Motion carried. 

 

  1. Financial Report and Acceptance.

Motion made by Christensen and seconded by Root to accept the March 2018 Financial Report as prepared by Deputy Clerk Treasurer Jennifer Hanson.  Motion carried. 

 

  1. Public Comments.

Chairman Ace inquired if there were any public comments, there being none the next item was addressed on the agenda. 

 

  1. Discussion and possible Action re: donation to Oregon Youth Center Building.

Clerk Arnold introduced Randy Glysch Chairman of the Oregon Community Resource Network (OCRN).  Mr. Glysch addressed the board regarding a donation to the new Oregon Youth Center Building.  Clerk Arnold serves on the Oregon Youth Center Board and Co-Chairs the OCRN has been involved in the funds raising and volunteering.  An angel donor contributed $800,000 and the OCRN has raised an additional $60,000.  The Both Glysch and Arnold shared information and answered questions regarding the project.  Motion made by Clark and seconded by Van Kampen to donate $10,000 to the OCRN for the Youth Center Building Project.  Motion carried. 

 

  1. Communication and Action of the Dane County Board – Bollig.

Dane County Supervisor Jerry Bollig was not in attendance.

 

  1. Discussion and possible Action re:  Lincoln Road Agreement with Village of Oregon.

Chairman Ace reported that he met with the Village of Oregon regarding the Lincoln Road Agreement.  Referencing a map that the Village provided it displays the Village already owns both sides of Lincoln Road from marker “B” on the map where the new road is coming out called Brynhill Rd to Village boundary line just west of Glenway (marker “C”) on the map to the south and Rinpoche Lane to the north.  The Village owns the north half of Lincoln Road from Union Road (marker “A”) to the new Brynhill Road entrance.  The

Town of Oregon Board Meeting Minutes

April 10, 2018 -  Page 2

 

Town of Oregon owns the south half of that same stretch of road.  The Village is proposing to take over the south half of that section.  The Village would then be responsible for all of Lincoln Road, both sides from Union Road to the Village Boundary Line.  The Town would then have both sides of the road from the Village Boundary to Fish Hatchery.  The Village will give the Town an allowance of 60 tons of road salt each year.  The Village will also provide financial assistance to improve the portion that the Town will be assuming.  This will be a onetime contribution. 

 

  1. Discussion and possible Action re:  Approving 2018 Road Work Bids.

Clerk Arnold shared financial information to aid the board in making decisions on the 2018 Road Construction.  Motion made by Clark and seconded by Van Kampen to award the 2018 Road Construction Paving Bid to Payne and Dolan in the amount of $532,338.  Motion carried.  This will include repaving Bell Brook Road from Union to Tipperary Road and the Skyline Ridge Sub-division including Alan Drive, Darcy Drive and Honeysuckle Lane.  The Clerk was instructed to contact the Commissioner of Public Lands to obtain a loan to apply toward the road construction. 

 

  1. Fire & EMS Report (Oregon/Van Kampen, Belleville/Clark, Brooklyn/O’Brien).

Supervisor Van Kampen shared that the Town is responsible for $15,469 of the OAFED Capital Purchase in 2018.  An invoice should come in July 2018.  The OAFED has been offered a very good deal on the loaner ambulance.  The savings would be approximately $60,000 or 27%.  The Town’s billable portion would be around $33,000.  Supervisor Clark reported that the Belleville Fire Department has 35 members and EMS has 37.  The fire department has had 16 calls.  They also have 8 UW Medical/Nursing Students.  There have been 66 runs for the EMS.  Brooklyn Fire/EMS Representative Mark O’Brien shared that they have a Board Meeting next week.  The new tanker truck is being used.  They received a check for $2,000 from Payne and Dolan to assist in financing the new water rescue equipment.  Brooklyn continues to hold training sessions with OAFED. 

 

  1. Discussion and possible Action re: Resolution abolishing the association to make the Belleville Fire/EMS district.

Motion made by Clark and seconded by Christensen to approve a resolution abolishing the association of Belleville Fire and Belleville EMS to establish the Belleville Fire/EMS district.  Motion carried. 

 

  1. Park Committee Report and Action – Root.

The Park Committee did not have a quorum at their last meeting.  The next meeting is scheduled for Monday, May 14, 2018 at 6:30 pm.  Root was to discuss the mowing, Anderson Farm Park agreed to the rate of $82.00 per hour.  Root is conducting the interviews for park mowing and wanted to know if the board found that acceptable.  There were no objections.   

 

 

 

 

Town of Oregon Board Meeting Minutes

April 10, 2018 -  Page 3

  1. Anderson Farm Park Report – Root.

Root reported that he met with Darren March from Dane County.  They are trying to be proactive and take down two silver maple trees in 2018.  They would like to have the assistance of the Town of Oregon Public Works Department.  The trees are located on the east side of the road. 

 

  1. Assessor’s Report and Recommendation – Blomstrom.

Assessor Blomstrom reported said he is in good shape for the year.  The assessment roll should go to the county soon.  Ace inquired if Blomstrom was aware of the complaint letter that was received from the Department of Revenue.  Blomstrom had knowledge of the letter.  Supervisor Root asked why Blomstrom had not returned his calls.  Blomstrom claimed he had not received any such calls. Root said he left messages on Blomstrom’s  home phone and cell phone and received no reply.  

 

  1. Set date for 2018 Board of Review.

The Open Book will be held on Thursday, May 24th from 5:00-7:00 pm and again on Saturday, May 26th from 10:00 to noon.  The Board of Review will be held on Saturday, June 2nd, from 9:00-11:00 am. 

 

  1. Building Inspection Services Report – Arnold.

There were ten building permit applications in the month of March 2018.  Tony Fockler is the new building inspector from SAFEbuilt starting in April. 

 

  1. Constable’s Report – Maher.

Constable Maher shared that he had a burning complaint in Ravenoaks and that was resolved.  Mark Peterson reported that a was car parked behind one of Phil Peterson’s sheds.  When Constable Maher went to the site the vehicle was no longer there.

 

  1. Plan Commission Report and Recommendation - Christensen.

Supervisor Christensen suggested that the Plan Commission Chairman Brian Duffin give a report this month.  Duffin reported that back in January there was a joint meeting with Brian Standing from Dane County Zoning.  The County requested that the Town review the new Chapter 10 Comprehensive Zoning along with the map.  The Plan Commission spent a couple of months studying and discussing changes.  The areas of concern are the changes to Agriculture Entertainment where there were 45 days of operation will be reduced to 9 days.  If the 9 nine days are exceeded a conditional use permit (CUP) would be required.  This could include pick your own, horseback riding, wedding party barns, and mineral extractions that are currently operating in the Town of Oregon.  There would be no grandfathering of ag. entertainment or businesses, they would require a CUP if they had been inactive for more that twelve months.  Duffin said the more they learn the more questions they have.   RH zoning and A2 zoning will change to RM-rural mixed and RR-rural residential.  Duffin felt that RH allows unlimited animals however RH allows one per

Town of Oregon Board Meeting Minutes

April 10, 2018 -  Page 4

 

acre.  The County is funneling all properties under 16 acres into RR.  This involves the agriculture and consumer protection that require written plans updated annually with soil samples every four years.   The maps need to be reviewed regarding the commercial zoned properties.  Now may be a good time to change them back to something more appropriate.  The Town should offer free rezoning out of commercial.  Duffin felt the agriculture restrictions were troubling.  Van Kampen stated the County would reasonable work with the Town and instructed Duffin to have the Plan Commission come up with a list of concerns.  Ace felt some of the changes were good, such as when a quarry resumes activity.  Duffin felt that the Town Board would be doing the decision making and wondered who would be monitoring this.  Clerk Arnold reported that Dane County thought it would be complaint driven. 

 

  1. Discussion and possible Action re: new signage at the TORC.

Sheldon Tachon had drawn up some signs that he wanted at the TORC.  Chair Ace will talk to the attendants at the TORC to determine what might be needed. 

 

  1. Public Works and TORC Report – Ace.

Chair Ace explained that the utility truck needs a repair that will cost about $2,000.  The truck is also making a whistling noise.  The Public Works is working hard trimming trees and filling potholes.   

 

  1. Discussion and possible Action re: 2018-2019 WisDOT Salt Contract.

Clerk Arnold reported that two loads of salt are coming and we need to order about two more to finish our contract.  The Village of Oregon owes the Town six ton.  In 2019 the Clerk was instructed to order 500 tons of seasonal fill and 100 tons of reserve fill.  No early fill will be necessary. 

 

  1. Discussion and possible Action re: Senior Center – Van Kampen.

Supervisor Van Kampen reported that the Oregon Senior Center had not held any meetings. 

 

  1. Board Communications/ Future Agenda Items.

Chair Ace requested that Town Board Assignments be added to the May 1, 2018 agenda.  The Board will meet 30 minutes before the Annual Meeting on April 17, 2018 to discuss and determine how to finance the 2018 Road Construction Project.  In that same meeting discussion and possible action will be taken on the purchase of the loaner ambulance for the Oregon Area Fire/EMS District. 

 

Christensen updated the board regarding the public works building project.  The supplies will be delivered soon.  The board instructed Christensen to rent a lift for the contractors and not use the Town’s Bobcat or Christensen’s Bobcat and basket.  The Clerk will handle any permit building required. 

 

 

Town of Oregon Board Meeting Minutes

April 10, 2018 -  Page 5

 

  1. Approval of payment vouchers – Arnold.

Motion made by Clark and seconded by Root to approve the payment vouchers for the month of March 2018 in the amount of $56,268.33.  Motion carried.

 

  1. Clerk’s Report – Arnold.

Clerk Arnold reported that there were 980 voters for the Spring Election with 95 of those ballots cast being absentee.  The Town received a thank you letter from the Oregon Community Foundation (WOW Channel) for the $2,000 donation made.  The Employee Contracts need to be signed. 

 

  1. Discussion and possible Action re: purchase of chairs for the town hall.

The Town Board instructed the Clerk to purchase 80 new chairs for the Town Hall.  There were four different chair samples to choose from. 

 

  1. Adjournment.

Motion made by Clark and seconded by Christensen to adjourn the April 10, 2018 Town of Oregon Board Meeting at 8:35 pm.  Motion carried. 

 

            Respectfully Submitted,

            Denise R. Arnold

            Clerk



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