Town of Oregon
Town Board Meeting Minutes
May 2, 2017
MINUTES SUBJECT TO APPROVAL
1. Call Meeting to Order.
Chairman Wayne Ace called the May 2, 2017 Town Board Meeting to order at 6:30 pm.
2. Roll Call.
Clerk Denise Arnold called the roll, the following Town Board Supervisors were present: Phil Van Kampen, Arlen Christensen, Fred Clark, Steve Root, Chairman Wayne Ace, Constable Kurt Maher and Plan Commission Chairman Brian Duffin.
3. Approval of minutes from previous meeting.
Motion made by Clark and seconded by Christensen to approve the April 11, 2017 Town Board Meeting Minutes as prepared by Clerk Arnold. Motion carried.
4. Financial Report and Acceptance.
Motion made by Clark and seconded by Root to accept the April 2017 financial report as prepared by Deputy Clerk Treasurer Jennifer Hanson. Motion carried.
5. Public Comments.
Chair Ace inquired if anyone in attendance had an item for the board to address that was not included on the agenda. Toni Wills is building a house in the Town of Oregon on 985 Glenway Road. Ms. Wills shared that vehicles are speeding on Glenway Road and felt that there are not enough 55 mph signs posted. There are runners, bikers and walkers on Glenway and it is not safe. Chair Ace stated that if there is not a sign posted in the Town the speed limit is 55 mph. Dane County Sheriff’s Department have been patrolling Glenway and have issued tickets recently. Ace said he would consider a location where a sign could be installed from Highway A to Highway 92.
6. Appearance and presentation by Payne and Dolan re: Update Wingra and Klahn Pit Sites.
Ethan Courter, Land Resource Planner displayed a presentation on the project regarding the five-year plan. The first crushing set was started last Friday. The second set of crushing and washing will start later this summer. The Klahn Site will be reclaimed some time the summer of 2017. Once the water level is great enough to allow for washing to clean the product they will begin working on a lower level. They are working on a sound barrier for neighboring homes. Sand will be stock piled on the northern area as a block to reduce the noise. Bill Buglass shared that the sand piles will be treated with a polymer substance to seal the piles to establish dust control. Payne and Dolan also paved the service road to limit dust. In 2019 they will have the north half done working on the bank. In 2020 they project to work the north boundary with the drag line area and in 2021 processing they will be processing aggregate at full depth below water. Low frequency back-up alarms have been installed on equipment. More trees will be planted than anticipated to block noise. Resident Gene Prigg residing at 417 Bramble Lane asked if asphalt will be produced at the
Town of Oregon Board Meeting Minutes
May 2, 2017 – Page 2
Wingra Pit. Payne and Dolan said that no asphalt will be made there only the gravel hauled out to make asphalt at another location. The production has been based off the market consumption over the past five years. At times, they will be working 40 to 45’ below the water level.
7. Discussion and Possible Approval of Recommendation from Plan Commission.
a. Land Division and Rezone Request. Petition # 11145. Parcel # 0509-284-9300-0 and 0509-284-9340-0; the property is located north and east of 5664 Bellbrook Rd., Brooklyn, WI 53521. The request is to change the certified survey map #11401 on 61 acres. This is a shifting of lot lines. No new building sites will be created. Lots 2 & 3 will be become Lots 1, 2 & 3. Lot 1 will be 42.76 acres, zoned A-1 Ex. Lot 2 will be 11.0 acres, zoned RH-3, and Lot 3 will be 7.5 acres, zoned RH-2. Owner is Blue Vista LLC, 742 Foxfield Rd., Oregon, WI 53575. Applicant is Eric Grover, 742 Foxfield Rd., Oregon, WI 53575.
Supervisor Christensen reported that land division and rezone request petition #11145 should be tabled. There was some opposition by some residents in the area when it was presented to the Plan Commission and the item was instructed to be tabled. The Petitioner will be changing the plan.
8. Discussion and Possible Action re: Dane County Towns Association Dues. (DCTA)
Supervisor Van Kampen suggested that the Dane County Towns Association dues not be paid until after the election of new representatives.
9. Communication and Action of the Dane County Board – Bollig.
Dane County Supervisor Jerry Bollig said that two land division and rezones were brought before Dane County Zoning and because they were unanimously approved there should not be any problem with approval from the Dane County Board. The Town of Berry will be opting out of Dane County Zoning. Six other municipalities may opt out. This would be a three year plan the others are all considering the additional cost. County Trunk Highway CC from downtown all the way out to Ash Street will have a complete reconstruction. Dane County is continuing to remodel the old jail.
10. Discussion and possible Approval re: Village of Oregon/Boundary Agreement.
Supervisor Van Kampen shared that there were no developments to share about the Joint Municipality Boundary agreement.
11. Discussion possible action re: Transfer of Liquor License to Town of Brooklyn.
Clerk Arnold reported that contact had been made with Russell Cichy Treasurer for the Town of Brooklyn regarding the sale of a liquor license. The Town of Oregon has six liquor licenses, one is used by Foxboro Golf Club. The remaining five are available. If the license is sold it does not return to the Town of Oregon is then owned by the purchasing municipality. The Town Board discussed the option and unanimously agreed on a selling price of $15,000. The Clerk will contact the Town of Brooklyn.
Town of Oregon Board Meeting Minutes
May 2, 2017 – Page 3
12. Discussion and possible Action re: Town Board Assignments.
Chairman Wayne Ace shared the Town Board Assignments. There were not many changes from the prior year. Recently elected Supervisor Steve Root was put into the list of assignments along with Constable Kurt Maher and Tom Wiedenbeck removed.
13. Fire & EMS Report (Oregon/Van Kampen, Belleville/Clark, Brooklyn).
Supervisor Van Kampen reported that the OAFED has three new paid on call members. The capital budget plan should be available next month. The Joint Municipality Meeting will be held July 19th. Ace and Clark cannot make that date, Van Kampen will try to reschedule the meeting one week later. Supervisor Clark did not have any new information regarding Belleville Fire/EMS. Chair Ace shared that a letter was received from the Village of Brooklyn stating they have rescinded Resolution 2016-11 to withdraw from the District. All past due budget contributions have been paid in full. The three checks totaled $84,404.48. Village of Brooklyn assigned Sue McCallum as their Fire Board Representative. Fire Board President Mark O’Brien reported that an audit will be done and there is money in the budget. The Fire Board would like to contribute to the legal expense incurred by the Town of Oregon to resolve the contract negotiation issues. Ace reported that the Fire Board and participating municipalities thanked our board and staff for the fine job they did during this process. Ace also requested that they return to their boards to inquire if they be interested in sharing the legal expenses from the contract settlement.
14. Park Committee Report and Action – Root.
Park Chairman Steve Root reported that there are trees in the Town Park that could come down endangering the walking paths. Arbor systems have been contacted and can do the work. Normally Root would obtain more than one bid however he did not have time with the sense of urgency for safety reasons. This would include brush removal and some pruning. Motion made by Root and seconded by Clark to approve the expense of $3,200. Chair Ace requested that moving forward he would like to see at least two bids for expenses over $1,000 in the future. Root agreed. Motion carried.
15. Anderson Farm Park Report.
Supervisor Root reported on Anderson Farm Park. Another Eagle Scout project will begin June 10th for invasive removals. The edges of the fields have been plowed and seeded for a walking path. Root met with Adam from Dane County he is a master arborist. Dane County understands what the Friends of Anderson Farm Park want in a tree plan and they will try to honor that. Adam will prepare a report and will be working on that during rainy days in the future. Dane County is also working on the proposed bike plan. There will be park work sessions on May 13th and again on the 20th with group of 40 National Honor Society Students. June 6th is Prairie Day there will be two teaching sessions that day. There will be a bird-a-thon in the late May as a fund raiser.
16. Assessor’s Report and Recommendation – Blomstrom.
Town of Oregon Board Meeting Minutes
May 2, 2017 – Page 4
17. Building Inspection Services Report – Arnold.
Arnold reported that there were ten building permit applications in the month of April 2017.
18. Constable’s Report – Maher.
Constable Kurt Maher reported that there was an incident over the weekend however it was referred to Dane County Sheriff’s Department because the individual did not have the correct number for the Constable. Park Chair Steve Root and Board Chair Wayne Ace will meet with Maher on May 10th at 8:30 to discuss park rules and expectations.
19. Plan Commission Report and Recommendation.
Plan Commission Chairman Brian Duffin shared that there are three public hearings in May. There is a work session for May 10th and they will get thru the text. Soon after that they will begin to discuss transfer of development rights. There will come a time possibly June/July the Plan Commission will want to meet with MSA or our Attorney. Ace suggested that as changes occur they should be passed to the Town Board in sections to avoid a large project all at once. Duffin said that would be easy to do. Duffin spoke with
Andrew from MSA regarding the Boundary Agreement. Andrew shared with Duffin that in the past there were 13 elements in an agreement they are now changing that to focus on 3 elements. They are removing the repetition and consolidating elements. The changes have been minor.
20. Public Works and TORC Report – Ace.
Clerk Arnold will be sending out the road work bids. Ace thought that the schedule at the TORC is worked out. All employees will be rotated thru on Wednesday and Saturday. The TORC will start summer hours tomorrow.
21. Discussion and possible Action re: Equipment purchase. – Ace.
Clerk Arnold shared a report that displayed the Town’s fund balance to help the Board make a decision regarding the purchase of new equipment. A second report showed the history of purchases toward large equipment. A third report displayed the budgeted amount, the amount used and the overage and/or shortage each calendar year. Using the calculations reported the town has $129,899 toward equipment purchase. Motion made by Christensen and seconded by Clark to approve the purchase of a plow truck for $140,000.
$70,000 would be spent in 2017 and the remaining in 2018. Motion carried.
22. Discussion and possible Action re: 2017 Road Work Bids.
Clerk Arnold will be sending out the road work bids. All of Hampton Hills will be done, there have been many resident’s complaints. Lathers Road cul-de-sac will be done. Sealcoating and crack filling will also be bid. The Board instructed Arnold to set a date of Friday, May 19, 2017 at noon as a bid deadline. The meeting to award the bids will be Tuesday, May 23, 2017 at 6:30 pm. Ace mentioned that the lawnmower may need to be replaced in 2017.
Town of Oregon Board Meeting Minutes
May 2, 2017 – Page 5
23. Discussion and possible Action re: Senior Center – Van Kampen.
Van Kampen shared that they have interviewed five candidates for the position of director at the Oregon Senior Center Alison Koelsch will be leaving in July. The job has been offered to a candidate, they are waiting for a response.
24. Board Communications/ Future Agenda Items.
Van Kampen shared that the Village of Oregon would like come to an agreement on the road maintenance for Lincoln Road. They would like to do a road swap and pass a resolution next month. Ace had a concern with the residents on the south side of Lincoln Road. Christensen wanted to know if the exchange would take place in 2026? Why would we spend the Town’s money before then? Christensen thought that stretch of road needed a lot of repair. Ace explained that it would probably be effective January of 2018. Brian Duffin stated that he agreed with Arlen Christensen, by contract that road is to be reclaimed at a pacer level of seven. Ace shared that the State of Wisconsin rated Lincoln Road at a level five. Holding out until 2026 Lincoln Road will deteriorate greatly. Clerk Arnold will forward a copy of this contract and we will review this next month. Update and possible decision regarding the sale of a liquor license to the Town of Brooklyn should be on the June agenda. Supervisor Clark wanted to thank Chairman Wayne Ace and his family for a wonderful gathering, great meal and conversation last night.
25. Approval of payment vouchers – Arnold.
Motion made by Clark and seconded by Christensen to approve the April payment vouchers in the amount of $72,269.59. Motion carried.
26. Clerk’s Report – Arnold.
Arnold reported that a Dane County Clerk’s Luncheon will be held Friday, May 5, 2017 in Cambridge.
27. Review of 2017 Budget.
Clerk Arnold shared a Road Salt Tracking Report. The Town is over budget on salt delivery expense, however the salt shed is very full at this time. The 2018 Budget should reflect an increase for salt expense to at least $45,000.
Motion made by Clark and seconded by Christensen to adjourn the May 2, 2017 Town Board Meeting at 7:45 pm. Motion carried.
Denise R. Arnold