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Town Board Meeting
Mar 07, 2017
PDF Version: 52104_2017-Mar-07_Town Board Meeting .pdf

Town of Oregon

Town Board Meeting Minutes

March 7, 2017

  1. Call Town Board meeting to order.

Chairman Wayne Ace called the March 7, 2016 Town Board Meeting to order at 6:30 pm. 


  1. Roll Call.

Clerk Denise Arnold called the roll, the following Town Board Supervisors were present Phil Van Kampen, Arlen Christensen, Fred Clark, Tom Wiedenbeck, Chair Wayne Ace, Assessor Andy Blomstrom and Park Chairman Steve Root. 


  1. Approval of minutes from previous meeting.

Motion made by Clark and seconded by Christensen to approve the Town Board Meeting Minutes from February 7, 2017.  Motion carried. 


  1. Financial Report and Acceptance.

Motion made by Van Kampen and seconded by Christensen to accept the Town of Oregon Financial Report as prepared by Deputy Clerk Treasurer Jennifer Hanson.  Motion carried. 


  1. Public Comments.

Chair Ace shared that after the last meeting Clerk Arnold contacted the Dane County Sheriff’s Department regarding a complaint from resident Mark O’Brien about vehicles speeding on Glenway Road near his home.  Ace spoke with a Dane County Sheriff and two speeders were ticketed for speeding at 89 miles per hour and 91 miles per hour. 


Town resident Tim LeBrun of 933 County Rd MM shared with the Town Board and those present that he is running for a position on the Oregon School Board.  Mr. LeBrun had four children attend the Oregon School District.  He feels his children had an excellent education and he expressed a desire to continue a strong school district.  LeBrun has served on many boards and committees in the past and felt he could draw from those experiences.  Mr LeBrun is running against incumbent Gwen Maitzen.


  1. Appearance for Eagle Scout project.

Park Chairman Steve Root explained that there will not be an Eagle Scout Project Presentation this month.  Root requested that the item remain on the agenda for April 2017.


  1. Discussion and Possible Approval of Recommendation from Plan Commission.

a.     Land Division and Rezone Request.  Petition # 11099; Parcel # 0509-351-9500-5; North of 181 Union Road, Brooklyn, WI  53521.  The request is divide the existing parcel into two lots.  Lot 1 would create one buildable home site on .672 acres with existing farm buildings to be zoned A-2(4).  Lot 2 would be 20.88 acres to be zoned A-4.  Owner is Dale Johnson, 9580 Summer Breeze Rd., Warrenton, VA  20186.  Applicant is Donovan Johnson, 753 Leeward Lane, Oregon, WI  53575.


Town Board Meeting Minutes

March 7, 2017 Page 2


Motion made by Van Kampen and seconded by Wiedenbeck to approve Land Division and Rezone request petition number 11099, Parcel #0509-351-9500-5 North of 181 Union Rd., Brooklyn, WI 53521.  The request was to divide the existing parcel into two lots.  Owner is Dale Johnson, 9580 Summer Breeze Rd. Warrenton, VA.  Applicant is Donovan Johnson, 753 Leeward Lane, Oregon, WI 53575.  Motion carried. 


b.     Combining Lots for Residential Use and Rezone Request.  Petition # 11112; Parcel # 0509-173-9260-2; 848 Storytown Road, Brooklyn, WI  53521.  The request is to combine parcel #0509-173-9260-2, zoned R-1A and #0509-202-8610-4, zoned A-1Ex, to create one parcel for residential use.  The 6 acre parcel would be zoned R-3.  Owner and Applicant is Eric and Carolann Nelson, 2802 Moland St., Madison, WI  53704.

Motion made by Christensen and seconded by Clark to approve petition number 11112 as listed above in addition the driveway will be moved to the north.  Motion carried.  A driveway permit will be submitted however the fee will be waived.  Motion carried.  The driveway was relocated to create a safe entry to the road. 


  1. Communication and Action of the Dane County Board – Bollig.

Bollig shared that Dane County is seeing an increase of splitting off the homestead property from the agricultural land.  The next generation is not staying on the farm.  Time and money will be spent on the jail renovation at a County level, it has been 15 years since upgrades have been done. The Alliant Energy Center will also be seeing some major improvements to remain competitive in the entertainment market.  Frank productions are teaming up with the City of Madison to make a new performance arena on the east side of the grounds. 


  1. Discussion possible Action re:  Payment of Dane County Towns Assoc. Dues. 

Supervisors Van Kampen and Clark attended a meeting at the Town of Primrose regarding the Dane County Town’s Associations actions serving the various Towns in the Dane County area.  Van Kampen shared a letter that he composed explaining issues of concerns.  The entire board affirmed that the letter was warranted and instructed Van Kampen to proceed and add his name to the correspondence.  It seems that the last couple of years the meetings have been zoning meetings.  The Clerk shared that the Town of Oregon has paid $31,840 to the Dane County Towns Association since 2003.  The Clerk was instructed not to pay the Association dues of $2,500.  Motion made by Van Kampen to approve the content of the letter and seconded by Clark.  Motion carried. 


  1. Discussion possible action re:  Transfer of Liquor License to the Town of Brooklyn. 

Town of Brooklyn Treasurer Russell Cinchy contacted the Clerk regarding an establishment in their Town that would like to purchase a liquor license.  the Town of Oregon does not want to sell/transfer a liquor license to the Town of Brooklyn.  Town of Oregon would lose all rights to the permit, if the business is closed Brooklyn would still maintain the ownership of the license.  The minimum purchase price is $10,000.  To obtain additional liquor licenses the population of the Town would need to increase by 500 people. 

Town Board Meeting Minutes

March 7, 2017 Page 3


  1. Discussion and possible Action re: Intergovernmental Boundary Agreement with Village of Oregon.

Supervisor Van Kampen met with the Village of Oregon Planning Committee and then discussed that with Chair Ace last week.  Van Kampen and Ace thought that we would have a joint meeting with the Plan Commission in a closed session with Attorney Bechler and a representative from MSA to discuss an Intergovernmental Boundary Agreement.  The Board felt that this was a good thing to proceed ahead with and instructed Van Kampen to arrange the meeting. 


  1. Discussion and possible Approval re: Status of Brooklyn Fire & EMS district contract.

Clerk Arnold shared an email from the Village of Brooklyn along with the most recent contract agreement made by Attorney Larry Bechler.  The Village of Brooklyn is requesting changes to section A.  Van Kampen suggested that the Village Attorney and Attorney Bechler discuss any adjustments that need to be made.  Chair Ace will call Bechler tomorrow to instruct him to work this out. 


  1. Fire & EMS Report (Oregon/Van Kampen, Belleville/Clark, Brooklyn/Wiedenbeck).

Van Kampen reminded the Board that OAFED wanted to purchase a used tender truck however it appears that it might be beneficial to pursue buying new as the used trucks are so expensive.  They may have to look at purchasing a new one which would be about $220,000. next year.  Clark and Wiedenbeck did not have anything new to report regarding Belleville or Brooklyn Fire/EMS respectively. 


  1. Park Committee Report and Action – Root.

Park Chair Steve Root did not have anything to report regarding the Park Committee as they have not had a meeting.   The next Park Committee meeting will be Monday, March 13th, 2017 at 6:30 pm. 


  1. Assessor’s Report and Recommendation – Blomstrom.

Assessor Blomstrom presented a report to the Town Board.  He has completed all the sales and the splits.  Blomstrom has downloaded the managed forest land.  The Open Book will be held on Thursday May 18, 2017 and Saturday May 20th, 2017.  The Board of Review will be held on Saturday, June 3rd, 2017 from 9:00 am to 11:00 am. 


  1. Building Inspection Services Report – Arnold.

Clerk Arnold reported that there were only two building permits applied for in February 2017. 


  1. Constable’s Report – Ace.

Interim Constable Wayne Ace reported that he conducted park checks each week in February 2017.



Town Board Meeting Minutes

March 7, 2017 Page 4


  1. Anderson Farm Park Report - Christensen.

Supervisor Christensen reported that the Anderson Park Friends held their chain saw day.   There will be a work day on March 11th.  They are up to 86 members now.  The Dane County Budget has projected spending $50,000 for the dog park and $150,000 on buildings.  Bollig reported that the old house will be converted into a learning center. 


  1. Plan Commission Report and Recommendation - Wiedenbeck.

Supervisor Wiedenbeck shared that the Plan Commission is going to hold a work session on March 14th and a regular meeting on the 21st.  The work session is to discuss the Comprehensive Land Use Plan Review. 


  1. Public Works and TORC Report – Ace.

Chair Ace did not have anything to report regarding the Public Works Department or the TORC. 


  1. Discussion and possible Action re: Equipment purchase. – Ace.

Chair Ace shared that new truck bids are being gathered as the 2006 International needs to be replaced.   Clerk Arnold prepared a report for the Board listing all the current equipment including the year and value of each item. 


  1. Discussion and possible Action re: Senior Center – Van Kampen.

Van Kampen explained that Alison Koelsch, Director of the Senior Center is retiring.  Jerry Bollig shared that the job description was approved by the Village Board.  Van Kampen will be serving on the search committee. 


  1. Board Communications/ Future Agenda Items.

The April 2017 agenda should include the Boundary Agreement, Eagle Scout and possible truck purchase.  Ace shared that the City of Stoughton would like permission to join our DaneCom radio frequency for ease of communication in emergency situations.  The Board agreed that this was a good idea.  Ace would like to hold another gathering for the Town Officials and Employees on Monday, May 1st around 6:00 pm. 


  1. Approval of payment vouchers – Arnold.

Motion made by Clark and seconded by Van Kampen to approve the February 2016 payment vouchers in the amount of $1,140,459.28.  Motion carried. 


  1. Clerk’s Report – Arnold.

The February Primary Election went well with 413 voters and 32 absentees.  A thank for donated funds of $2,000 to the local cable WOW Channel was shared with the Board.  The 2017 Baker Tilly Audit was held on March 22, 2017 for the year of 2016.  There have been some problems to work out so the audit is not complete. 



Town Board Meeting Minutes

March 7, 2017 Page 5


  1. Review of 2017 Budget.

Clerk Arnold shared a letter from Compass Minerals regarding the minimum purchase remaining on our 2016-2017 contract.  The Town would still be responsible for purchasing approximately 100 tons of road salt @ $72.31 per ton for a total of $7,231.

  1. Adjournment.

Motion made by Clark and seconded by Christensen to adjourn the March 7, 2017 Town Board meeting at 7:30 pm.  Motion carried. 

Respectfully Submitted,

Denise R. Arnold


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