Town of Oregon
Town Board Meeting Minutes
June 6, 2017
Chairman Wayne Ace called the June 6, 2017 Town Board Meeting to order at 6:30 pm.
Clerk Arnold called the roll, the following Town Board Supervisors were present: Phil Van Kampen, Arlen Christensen, Fred Clark, Steve Root, Chairman Wayne Ace, Assessor Andy Blomstrom, Plan Commission Chairman Brian Duffin and Constable Kurt Maher. There were 27 residents/guests in attendance.
Motion made by Clark and seconded by Van Kampen to approve the Town Board Meeting Minutes from May 2, 2017. Motion carried. Motion made by Clark and seconded by Van Kampen to approve the Town Board Meeting Minutes from May 8, 2017. Motion carried.
Motion made by Van Kampen and seconded by Christensen to accept the Financial Report for the month of May 2017 as prepared by Deputy Clerk/Treasurer Jennifer Hanson. Motion carried.
Town resident Tom Buglass residing at 5075 Lincoln Rd, Oregon, WI 53575 approached the Town Board regarding a neighbor that is shooting off category 4 fireworks and they have not obtained a permit. Chairman Ace suggested that Mr. Buglass contact our Constable Kurt Maher so that he could follow up on that. Clerk Arnold will also send a letter to the neighbor requesting that they come to the Clerk’s Office to apply for a fireworks permit. There were no other public comments.
a. Land Division and Rezone Request. Petition # 11147. Parcel # 0509-093-8001-0; 1207 S. Fish Hatchery Rd., Oregon, WI 53575. The request is to separate existing residence from farmland. Owner and applicant is Paul Morrison, 1239 S. Fish Hatchery Rd., Oregon, WI.
Motion made Christensen and seconded by Clark to approve petition #11147 with lot 2 being zoned A-4, the property is deed restricted. The portion of A-4 land is not buildable. Motion carried.
Town Board Meeting Minutes
June 6, 2017 - Page 2
b. Land Division and Rezone Request. Petition # 11145. Parcel # 0509-284-9300-0 and 0509-284-9340-0; the property is located north and east of 5664 Bellbrook Rd., Brooklyn, WI 53521. The request is the reconfiguration of 2 lots on certified survey map #11401 on 61 acres. Owner is Blue Vista Farm LLC and Applicant is Eric Grover, 742 Foxfield Rd., Oregon, WI 53575.
Motion made by Root and seconded by Clark to approve petition number 11145 as recommended by the Plan Commission. Motion carried.
c. Land Division and Rezone Request. Petition # 11099; Parcel # 0509-351-9500-5; North of 181 Union Road, Brooklyn, WI 53521. Note: Petition revised by Dane County to include an adjacent non-conforming residential lot with existing residence. The town has a 40-day review period.
Motion made by Christensen and seconded by Root to approve petition number 11099 that Dane County Zoning requested to correct a non-conforming lot. Motion carried.
Chair Ace shared that he had met with the residents from the Hampton Hills Sub-division. After careful consideration of keeping with the Town’s 2017 road construction budget and concerns about what the residents wanted done three proposals were offered to work from.
The Town of Oregon would saw cut and remove 4 feet of concrete and replace it with blacktop. Payne & Dolan would repave 3 ½ inches of asphalt. The Town would shoulder the road with gravel. This project could take up to 3 weeks depending on the weather.
Payne & Dolan will grind out and grade to a 3 ½ to 4” slope of the current road. Excess material will be moved into the lower areas and raise the road as needed to achieve proper drainage. This process may cause excess material that would need to be hauled away. The cost to haul material away would be approximately $35,000 with the extra grading, and savings from not saw cutting out the driveways and savings of not using blacktop product to pave the end of each driveway $15,000 would be paid by the Hampton Hills property owners. The Town would need a check made payable to the Town of Oregon by June 20th, 2017. Once the project is complete if the final invoice from Payne & Dolan is less than $15,000 the over payment would be refunded. Using this process the only place where the road would be raised is where it is low now. There will be excess material such as road gravel or material beyond the edge of the new road. This road project could take up to 3 weeks to complete depending on the weather.
Town Board Meeting Minutes
June 6, 2017 - Page 3
Payne & Dolan is to resurface the roads by grinding and paving with 3 ½” to 4” slope with excess material to raise low areas of the road where it is needed. This cost could be up to $35,000 to haul material away. With the cost savings of not saw cutting the driveways and no concrete disposal fee, with savings in blacktop materials from not paving 4’ of each driveway along with not spending any funds on shouldering of any material this could be a break even with no additional cost. Using this proposal all residents are responsible to put in their shouldering material which could be your own choice of gravel or black dirt and seeding grass. The Town of Oregon is not responsible for any of this material. It is up to the resident to leave excess material to remove or add black dirt or gravel. There will be gravel up to two feet on each side of the new road. This material is all the responsibility of the resident. This project could take up to 3 weeks from start to finish.
Resident Doug Sina, 6245 Oak Hollow Drive, Oregon, WI 53575 thanked the Board for making such a great investment in the Hampton Hills Sub-division. It was agreed that option 3 would be the choice made by the Town Board, neighborhood residents and Payne and Dolan.
Chair Ace wanted to clarify concerns that other Town of Oregon Officials had expressed regarding negotiating an agreement with the current Village of Oregon Board on the future maintenance of Lincoln Road. The Village wants to improve Lincoln Road the first four tenths of a mile almost a half mile has curb and gutter. Ace felt that the Town does not want to be involved with curb and gutter. The Village and the Town are currently working together well. The way the contract reads now is that they do not need to do anything until the road is a level 4 on a rating scale. It is currently rated at a 5 to a 7 going down to 4. The fire hydrants are also located around the area that Ace would like to negotiate that the Village would assume maintenance. Ace is concerned that when the road comes back to the Town in 2026 the Town would be responsible for providing all the services that are in place with curb and gutter and fire hydrants. Duffin does not agree with the idea of negotiating any road responsibility. Bill Buglass from Payne and Dolan felt it was in the Town’s best interest to work with the Village of Oregon. Van Kampen thought that the Village wanted to improve the road and didn’t want to do so when the contract would return the road to the Town. Another road is intersecting to Lincoln from the Village. Dave Hagemann was concerned about taking on the responsibility with a bike bath. Christensen stated that the road needs to be widened. Ace asked for direction from the board as to how he should proceed. Jerry Bollig thought that the Town and Village Boards should work together. The Town Board Supervisors unanimously agreed that Chair Ace should proceed to work with the Village Officials to potentially work out an agreement. Ace explained that this is still in a discussion phase.
Town Board Meeting Minutes
June 6, 2017 - Page 4
Dane County Supervisor Jerry Bollig shared with the Board that the Leverance petition was approved at the Dane County level. The Dane County Jail project was approved at 2.4 million. The phone system will receive 1.4 million for the 911 services. The Oregon Water Tower Lighting Ceremony will be this evening at dusk. There will be a possibility of decreasing the number of days for the Dane County Fair.
No new information - this item was tabled.
Clerk Arnold shared that according to Wisconsin State Statues a municipality may sell a liquor license at a minimum price of $10,000. The Town of Brooklyn has agreed to pay $15,000. Brooklyn’s attorney has drawn up an agreement and the Town of Oregon’s Attorney Larry Bechler reviewed and made some minor adjustments. Motion made by Van Kampen and seconded by Clark to approve the sale of a liquor license to the Town of Brooklyn for $15,000 with the changes made by Attorney Bechler. Motion carried.
Supervisor Van Kampen reported that the new ambulance purchased for the OAFED has begun exhibiting mechanical problems. It was then taken to two Dodge dealers to investigate the issues. The 2nd Dodge dealer stated in their opinion the underbody wiring harness that connects the Dodge chassis to the box was installed in such a way that the drive shaft was rubbing on the harness, resulting in electrical current running through the frame of the vehicle and eventually cut through. The ambulance is out of service while this is being resolved and the OAFED is renting an ambulance at $100 per day. The Dealer is reimbursing the OAFED for the cost at this time. The Fire Commission has retained Steve Nelson from Milwaukee as legal counsel to help deal with the problem. The Joint OAFED Meeting will be held on July 26th. Clark did not have anything to report on the Belleville Fire/EMS. Ace reported that Brooklyn Fire/EMS did not have a meeting last month.
Park Chairman Steve Root would like the Town Board to consider hiring an individual to do the park mowing. Root would also like to suggest the Town assist Dane County with mowing Anderson Farm Park to help subsidize the position. Ace was concerned about wearing out our mower. Motion made by Van Kampen and seconded by Root to hire for a part time limited employment mowing position for $12.00 per hour for the parks. Motion carried. Root also suggested that the wood chips be sold from the TORC and transferred back to the Park funds. The cost was established at $5.00 per bucket load.
Town Board Meeting Minutes
June 6, 2017 - Page 5
Supervisor Christensen reported that this evening there was a prairie weeding session on the bike path. There is a work session scheduled for July 8th. A pollinating garden is being created to attract butterflies. There have been high school student groups coming out to work. They also talked about the mowing and the possibility of the Town helping with that.
Assessor Blomstrom reported that he has sent in the annual assessor’s report, the municipal report and the computer report to the County. He sent the open book changes to Dane County and still needs to do some land changes for ag. land. Next week Blomstrom will be on vacation.
Clerk Arnold reported that there were twelve building permits applied for in May 2017.
Constable Maher has been surprised by the amount of activity in the Town Park. Maher warned a couple of people regarding dogs off leash in the park. One lost dog which made his way home when the garage door opened. Maher received a call about two stray goats and they were recovered. A resident complained that a neighbor was throwing yard waste in Kennedy Park. Maher checked into this and did not see a problem. Clerk Arnold reported that Dane County Zoning is also checking this. Ace said that the Constable radio has been ordered.
Supervisor Christensen reported that a Plan Commission Work Session was cancelled because it had not been posted. A work session will be held on June 13th.
Chair Ace said that road side mowing is being done and parks mowing has been busy due to all the rain. Pot hole filling has been done. The tire on the mower needs to be replaced. The gear box is leaking on the mower however it has a six-year warranty and Abel has an appointment to take care of that.
Ace reported that the Mack MP7 truck came in under the approved purchase price at $104,592. Abel is checking with Monroe Truck to firm up the customized estimate, then he will order the truck.
Town Board Meeting Minutes
June 6, 2017 - Page 6
Supervisor Van Kampen reported that the Senior Center is scheduled to meet next week.
Clerk Arnold shared that there will be a retirement recognition party for Alison Koelsch at the Senior Center on Friday, June 30th from 1:00-3:00 pm.
Items for the July Town Board Meeting were the Village of Oregon Boundary Agreement, Dane County tree maintenance, Dane County mowing and possible purchase of a lawn mower and Lincoln Road future maintenance. Chair Ace mentioned that the Ted Rowley property is improved. A closed session should be added to the July agenda regarding TORC employees. The July Town Board Meeting will be held on July 11th due to 4th of July Holiday.
Motion made by Van Kampen and seconded by Clark to approve the May 2017 payment vouchers in the amount of $76,509.17. Motion carried.
Clerk Arnold reported that the Dane County Towns Association will be holding a meeting on June 8th at 7:00 pm at the Primrose Town Hall. The Clerk will be taking two vacation days on June 9th and June 12th. The Clerk will be on medical leave from June 16th - 26th. The Bike for Boys and Girls will be traveling thru the Town of Oregon on July 15th.
Clerk Arnold shared that the Town of Oregon received the recycling grant funds in the amount of $17,87.94. A history of recycling funds received was also provided to the board. The largest amount received was $29,084 in 2008.
Motion made by Clark and seconded by Van Kampen to adjourn the June 6, 2017 Town Board Meeting at 8:00 pm. Motion carried.
Denise R. Arnold