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Town Board Meeting
Jul 11, 2017
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Town of Oregon

Town Board Meeting Minutes

July 11, 2017

 

  1. Call Town Board meeting to order.

Chairman Wayne Ace called the July 11, 2017 Town Board Meeting to order at 6:30 pm.

 

  1. Roll Call.

Clerk Denise Arnold called the roll, the following Town Board Supervisors were present:  Phil Van Kampen, Arlen Christensen, Fred Clark, Steve Root, Chairman Wayne Ace, Assessor Andy Blomstrom, Brooklyn Fire/EMS Representative Mark O’Brien. 

 

  1. Approval of minutes from previous meeting.

Motion made by Root and seconded by Clark to approve the June 6, 2017 Town Board Meeting Minutes.  Motion carried. 

 

  1. Financial Report and Acceptance.

Motion made by Van Kampen and seconded by Clark to accept the June 2017 Financial Report as prepared by Deputy Clerk/Treasurer Jennifer Hanson.  Motion carried.

 

  1. Public Comments.

Chairman Ace inquired if there were any public comments regarding issues that were not already included on the agenda.  There being none the next item was addressed on the agenda. 

 

  1. Appearance by Tim Geoghegan, Yahara Materials, Inc.

Tim Geoghegan from Yahara Materials, Inc. spoke about the pit located on Storytown Road.  The pit had been inactive, however now there are several projects that they are participating in with a completion date of late October 2017.  Dane County is taking materials for their projects.  They are operating from 7:00 am to 7:00 pm.  They have crushed one time this season.  The road agreement between Yahara and the Town of Oregon has expired.  Mr. Geoghegan would like the agreement renewed.  The site is grandfathered in.  They are currently not doing any night work however many of the road projects in southern Wisconsin are worked on at night when there is less traffic.  Chair Ace stated that he had received some complaints regarding the operation.  Residents called Ace regarding hours of operation specifically start and end times, weekend work and jake braking on trucks.  The hours have been addressed however weekend work will continue due to the wet weather delaying construction.  Mr. Geoghegan said he would talk to drivers regarding the issue of jake breaking, all their haulers are hired not employees of Yahara Materials.  There were complaints regarding the back-up beepers on trucks.  Geoghegan said that these are required by Federal law for safety reasons.  Supervisor Root asked if the Town could be notified when crushing will occur.  Geoghegan said he could do that.  Ace informed Geoghegan that jake breaking is not allowed in the Town of Oregon and Payne and Dolan does comply with that.  Ace wanted to know what material was being hauled in to the pit.  Geoghegan said that it is black dirt and crushed cement and road product that

Town of Oregon Board Meeting Minutes

July 11, 2017 – Page 2

 

will be used for the reclamation project.  Van Kampen wanted to know what the life of the pit is, Geoghegan could not predict this as the need for the product is unknown.  Geoghegan said that Ace could visit the site at any time. 

 

  1. Discussion and possible Approval re: Roadway Access Agreement with Yahara Materials, Inc.

This item will be tabled until the Board has proper time to review/revise this agreement. The Clerk was instructed include this on the August 1st Town Board Agenda. 

 

  1. Discussion and possible Action re: Approval of 2017-2018 Renewal Alcohol Beverage License; Class “B” Combination (fermented malt beverage and intoxicating liquor):  JDB Golf, LLC (Foxboro Golf Club), by Brook Schmitt,1020 County Road MM, Oregon, WI, 53575.

Motion made by Van Kampen and seconded by Clark to approve the 2017-2018 Alcohol Beverage License; Class “B” Combination (fermented malt beverage and intoxicating liquor) for JDB Golf, LLC (Foxboro Gold Club) for Brook Schmitt, 1020 County Road MM, Oregon, WI 53575.  Motion carried. 

 

  1. Discussion and possible Approval of Pending New and Renewal Operator Licenses at JDB Golf, LLC (Foxboro Golf Club):  Brook T. Schmitt, Jeffrey S. Woerpel, Lauren A. Schmitt, Ben T. Kubiak and Thomas J. Boockmeier.   

Motion made by Van Kampen and seconded by Christensen to approve new and renewal Operator Licenses at JDB Golf, LLC (Foxboro Golf Club): Brook T. Schmitt, Jeffry S. Woerpel, Lauren A. Schmitt, Ben T. Kubiak and Thomas J. Boockmeier.  Motion carried. 

 

  1. Reappointment of Plan Commission members Dave Hagemann & Sharon Christensen for a 3 year term.

Motion made by Clark and seconded by Christensen to reappoint Dave Hagemann and Sharon Christensen to the Plan Commission for a three-year term.  Motion carried.  Dave Hagemann was present at the meeting and Chairman Ace thanked him for his years of service and willingness to continue. 

 

  1. Discussion and possible Action re: Agreement with Village of Oregon on Future Maintenance of Lincoln Road.

No additional information was obtained since the June meeting, this should be tabled until the August 1, 2017 Town Board Meeting.  Mark O’Brien claimed to have signed the last agreement where the Village is supposed to maintain Lincoln Road.  Ace shared that contract has an expiration date and the Town would like to come to an agreement before that date.  Van Kampen said that the Village would like to take ownership of Lincoln Road which is need of repair and working out an updated agreement shows sound judgement. 

 

 

 

Town of Oregon Board Meeting Minutes

July 11, 2017 – Page 3

  1. Communication and Action of the Dane County Board – Bollig.

Dane County Supervisor Jerry Bollig shared that the petitions for Blue Vista and Paul Morrison were both approved.  Dane County Fair is next week.  Bollig suggested consulting with Dane County regarding Yahara Materials. 

 

  1. Discussion and possible Action re: Intergovernmental Boundary Agreement with Village of Oregon. 

This item was tabled.

 

  1. Fire & EMS Report (Oregon/Van Kampen, Belleville/Clark, Brooklyn/O’Brien).

Supervisor Van Kampen shared that the Town’s portion of the OAFED budget for 2018 will increase 12% to 14%.  There will be more details shared regarding that at the July 26th joint meeting to be held at the Senior Center.  Representatives from the Canadian Company that constructed the ambulance are formulating a response to the OAFED request.  Van Kampen thought they would offer to repair and extend the warranty however the communication will most likely occur between the lawyers representing both parties.  Ace shared that he liked that the Brooklyn Fire/EMS and OAFED are training together.  Nice to have neighbors working together.   Supervisor Clark reported that Belleville is exploring the purchase of a new squad and hoping to hold the expense to $350,000.  They need to update their fire helmets and they are testing a European helmet.  They are a different shape, a light built in and a protective shield.  Brooklyn Fire/EMS Representative Mark O’Brien reported that funds are being returned the municipalities.  There was $83,000 fund balance from the building loan fund that was returned using the per capita formula.  O’Brien stated $10,000 was first returned to the Town of Oregon to reimburse legal fees for work done on the District Agreement.  Ace thanked O’Brien and shared that the Town of Oregon was appreciative of the reimbursement.  O’Brien talked about the audit and the process of gathering bids.  The air packs currently used by fire fighters only last 12 to 18 minutes.  The State and Federal rules are requiring they last 30 minutes.  The cost could run $150,000 for this upgrade.  To offset the expense they are going to try for a grant and combine the purchase with area fire departments to obtain a competitive price.  Meetings are now going to be held every two months.  Clerk Arnold received the Fire Dues funds for $15,553.91 and distributed the correct percentages to the Oregon, Brooklyn and Belleville Fire Departments.  The Board agreed that the check received for $8,809.62 from Brooklyn Fire/EMS District should be deposited in the general fund.  The Clerk also shared a copy of the check received from the Brooklyn Fire District for the reimbursement of legal fees in the amount of $7,981.91 which as instructed will be deposited in the general account.

 

  1. Park Committee Report and Action – Root. Update on seasonal mowing position.

Park Chair Steve Root shared that Jerod Novinska was hired to mow lawns in the Town Parks for $12.00 per hour.  Root has 8 Eagle Scout plaques to install on the sign at the Town Hall.  The Park Committee has decided to work on a butterfly garden with volunteer application and many donated plants.  Motion made by Root and seconded by Clark to add a sign to the side end of the Eagle Scout sign for the amount of $119.00.  Motion carried. 

Town of Oregon Board Meeting Minutes

July 11, 2017 – Page 4

  1. Discussion and possible Action re: Mower purchase. 

Motion made by Root and seconded by Van Kampen to approve the purchase of a new mower from Sloan Implement for the Town and Parks in the amount of $12,113.29.  The mower and deck will be paid for with Park funds at a cost of $6,753.39 and the attachments will be paid from Town funds in the amount of $5,579.90.  Motion carries. 

 

  1. Anderson Farm Park Report – Root.

Root shared that neighbors to the north of the park were concerned about burning brush in the Town Park as a fire recently got out of control.  The noise of chain saws and smoke from the fire were the biggest problem.  Darrin Marsh of Dane County shared with Root that a fence or bush/tree vegetation barrier could be considered to alleviate the problem.  November 4th will be the candle light walk and September 20th will be the annual meeting.  Darren also shared with Root that he talked to Arborist Adam Alves regarding the trees boarding Anderson Park.  They will work with the Town and take down 2 to 3 trees this winter.

 

  1. Discussion and possible Action re:  Mowing Agreement with Dane County.

Dane County would like to work with the Town to mow the Anderson Farm Park.  This would add approximately four hours to the current mowing schedule.  The Board instructed Root to work out a fee based off the State rate of equipment and salary expense based on the individual mowing.  Root then shared that Dane County is very interested in the bike trails planned from the Village of Oregon to Anderson Park and the Sheil sub-division.  Funding is slated for 2018.  Dane County would like a letter of agreement for cooperation on the potential bike trail plan.  The Village of Oregon has already agreed to this. 

 

  1. Assessor’s Report and Recommendation – Blomstrom.

Assessor Blomstrom has been answering questions from realtors and appraisers. 

 

  1. Discussion and possible Action re: Purchase laptop for assessor.

Assessor Blomstrom is experiencing issues with his current laptop computer.  After a lengthy discussion regarding which computer package to purchase motion was made by Ace and seconded by Van Kampen to spend up to $2,000.  Motion carried.  Supervisor Root will accompany Blomstrom to meet with Greg Gracyalny from Computer Magic to make a decision as to the best choice for the Assessor. 

 

  1. Building Inspection Services Report – Arnold.

There were twelve building permit applications in June 2017. 

 

  1. Constable’s Report – Maher.

Constable Kurt Maher submitted a report to the Clerk prior to the meeting.  Maher had a couple of stray dog complaints and no problems with the 4th of July fireworks discharged. 

 

 

 

 

 

Town of Oregon Board Meeting Minutes

July 11, 2017 – Page 5

 

  1. Plan Commission Report and Recommendation - Christensen.

Supervisor Christensen reported that at the Plan Commission Work Session on June 20th they talked about TDR (Transfer of Development Rights) and R-H zoning.  On July 25th Brian Standing from Dane County Zoning will come to help clarify those subjects.  The regular monthly meeting will be held on July 18th at 6:30 pm.  Clerk Arnold prepared a spread sheet for ten years what the budgeted amount for Plan Commission expenses vs. the actual funds spent.  There is a reserve of more than $40,000.  There will be a need to hire MSA to assist with the process at some point in time.  Christensen and Hagemann both said the Plan Commission is trying hard to accomplish as much as possible before consulting the experts.  Bollig encuraged the Town consult with Dane County Zoning.  Christensen suggested Board Members come to the meeting on the 25th to hear the information shared by Brian Standing.

 

  1. Public Works and TORC Report – Ace.

Ace reported that Public Works has been busy with mowing and patching. 

 

  1. Discussion and possible Action re: Senior Center – Van Kampen.

Van Kampen did not have any new information to report at this time.

 

  1. Board Communications/ Future Agenda Items.

The Yahara agreement and the Anderson Farm Park mowing agreement should be added to the August 1, 2017 Town Board Agenda. 

 

  1. Approval of payment vouchers – Arnold.

Motion made by Clark and seconded by Root to approve the June 2017 payment vouchers in the amount of $42,209.69.  Motion carried. 

 

  1. Clerk’s Report – Arnold.

Clerk Arnold reported that a resident located at 5809 County Highway D in the Town of Oregon called today to request sand bags.  The house is located near Lake Harriett which is rising to a potential flood level due to recent heavy rains in the area.  The Clerk tried to locate empty sand bags and secure assistance for the homeowner.  Oak Hill Correctional Institute volunteered to provide inmate labor to fill sand bags.  CFM in Cottage Grove could supply the sand bags and the resident would need to contact Yahara Materials to have the sand delivered to Oak Hill.  Supervisor Clark was familiar with the Lake Harriett area and believed that the water would recede and the problem would go away without any action taken. 

 

Town of Oregon Board Meeting Minutes

July 11, 2017 – Page 6

 

  1. Review of 2017 Budget.

Clerk Arnold reported that reimbursement of $170.50 from Payne and Dolan for the expense on the Boy Scout sign was received and will be transferred to the Park Funds. 

 

  1. The Town Board will meet in closed session pursuant to Wis. Stat. § 19.85 (1)(C) to discuss personnel.

Motion made by Chair Ace and seconded by Van Kampen to adjourn to closed session.  Motion carried.

 

  1. The board will reconvene into open session

Motion made by Van Kampen and seconded by Christensen to return into open session.  Motion carried. 

 

  1. Adjournment.

Motion made by Clark and seconded by Christensen to adjourn the July 11, 2017 Town Board Meeting at 8:10 pm.  Motion carried. 

 

Respectfully Submitted,

Denise R. Arnold

Clerk



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