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Town Board Meeting
Apr 11, 2017
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 Town of Oregon

Town Board Meeting Minutes

April 11, 2017



  1. Call Town Board meeting to order.

Chairman Wayne Ace called the April 11, 2017 Town Board Meeting to order at 6:30 pm. 

2.  Roll Call.

Clerk Denise Arnold called the roll, the following Town Board Supervisors were present:  Phil Van Kampen, Arlen Christensen, Fred Clark, Tom Wiedenbeck, Chairman Wayne Ace, Assessor Andy Blomstrom and Park Chairman Steve Root. 

Approval of minutes from previous meeting.

Motion made by Clark and seconded by Wiedenbeck to approve the Town Board Meeting Minutes from March 7, 2017.  Motion carried. 


  1. Financial Report and Acceptance.

Motion made by Christensen and seconded by Clark to accept the Financial Report for the month ending March 31, 2017 as prepared by Deputy Clerk/Treasurer Jennifer Hanson.  Motion carried. 


  1. Public Comments.

a.       Town of Oregon Recycling Center (TORC) attendant Ralph Maher shared that he had an issue with the reduction in hours for some employees at the TORC.  Ace shared that during the winter months we have had 4 attendants working.  Sheldon Tachon reported that there was only a need for three employees on Saturdays.  Starting in May the TORC is open on Wednesdays from 2:00 to 6:00 pm. Sheldon Tachon and Laurie Fitzgerald have asked to work on Wednesdays.  Ralph presented a letter to the Town Board.  Mike or Sheldon must be there to run the tractor.  Ralph does not want his hours decreased.  If Ralph would lose a Saturday, he would like to work two Wednesdays to make up for the loss in hours.  Chair Ace will talk to the TORC employees on Saturday morning to determine the best schedule to cover the work load. 


b.     Bill Buglass of Payne and Dolan wanted to show the five-year operations plan to mine materials out of the western portion of the Wingra Quarry site.  Ethan Courter, Land Resource Planner displayed a presentation on the project regarding the five-year plan.  The first crushing set was started last Friday.  The second set of crushing and washing will start later this summer.  The Klahn Site will be reclaimed some time the summer of 2017.  Once the water level is great enough to allow for washing to clean the product they will begin working on a lower level.  They are working on a sound barrier for neighboring homes.  Sand will be stock piled on the northern area as a block to reduce the noise.  Bill Buglass shared that the sand piles will be treated with a polymer substance to seal the piles to establish dust control.  They will also pave the road to limit dust.  In 2019 they will have the north half done

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working on the bank.  In 2020 they project to work the north boundary with the drag line area and in 2021 processing they will be processing aggregate at full depth below water.  Clerk Arnold inquired about public awareness for the residents surrounding the area.  Arnold suggested that this item be placed on the agenda so that the public would have an opportunity to respond and it will be in the minutes.  Chair Ace reminded the Payne and Dolan representatives that this presentation was a little more than just public comments. 


  1. Appearance for Eagle Scout project.

Eagle Scout Justin Hineline completed an Eagle Scout Project in the Bicentennial Park in the Town of Oregon. Hineline started the project on October 23, 2016 and completed on November 20, 2016.  This was a prairie restoration due to the invasive sumac.   The sumac was cut down and treated so that the native prairie grasses could flourish.  The weeds were invasively unhealthy and overgrown. The original plan was to conduct a prairie burn however the weather did not allow for that so he was forced to adapt.  Prairie grass was purchased and planted.  There were 91.5 hours and he received $200.00 in funding from the Town of Oregon and the remaining $120.00 was donated by Park Committee Member Al Miller. 


  1. Discussion and Possible Approval of Recommendation from Plan Commission.
    1. Rezone Request.  Petition # 11127; Parcel # 0509-334-8810-0; 5610 Alpine Road, Brooklyn, WI  53521.  The request is to rezone the property 34.7 acres from RH-4 to A-2 to allow for agricultural production (apples).  Owner is Gary Leverenz, 4814 Felland Rd., Madison, WI  53718.

Motion made by Wiedenbeck and seconded by Christensen to approve petition number 11127 on parcel number 0509-334-8810-0; Alpine Road, Brooklyn, WI 53521.  Rezone 34.7 acres from RH-4 to A-2 to allow to for agricultural production of apples.  The owner is Gary Leverenz, 4814 Felland Rd., Madison, WI 53718.  Motion carried. 


b.     Dane County Ordinance Amendment #83, 2016; Electronic signs in A-1EX.

Wiedenbeck shared that the Plan Commission was not in favor of this ordinance amendment to allow electronic signs in A-1EX zoned property.  The board discussed this and instructed the Clerk to inform Dane County Planning & Zoning Regulation Committee that the Town of Oregon is not in favor of Dane County Ordinance Amendment #83. 


  1. Communication and Action of the Dane County Board – Bollig.

Dane County Board Supervisor Jerry Bollig shared that the big news at Dane County was the results of the election last week.  The Town of Middleton had a successful write-in campaign and a new Town Chairman and Supervisor were elected.  The new public officials ran on the issue of not opting out of Dane County Zoning and the public supported that.  The jail remodel is in process and the homeless facility is becoming a reality.  In the Village of Oregon road work will be conducted from Jefferson all the way to Ash St.  Jefferson Crossing is progressing also. 


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  1. Discussion and possible Approval re: Cost sharing GIS Mapping with the Village of Oregon/Boundary Agreement.

Motion made by Van Kampen and seconded by Christensen to contribute $2,000 toward cost sharing in the mapping portion of the Intergovernmental Boundary Agreement between the Town and the Village of Oregon.  Motion carried. 


  1.  Discussion possible action re: Transfer of Liquor License to Town of Brooklyn. 

Clerk Arnold reported that the Town of Oregon currently holds five additional liquor licenses.  The Town of Brooklyn had a business that was interested in purchasing a liquor license at a cost of $10,000.  The Town Board instructed the Clerk to research the possibility and report back at the May Town Board Meeting.  The Town has six liquor licenses and one is designated by Foxboro Golf Club this would leave five remaining. The minimum cost according to the Department of Revenue and Wisconsin State Statute is $10,000.


  1. Discussion and possible Approval re: Brooklyn Fire & EMS district contract.

Motion made by Van Kampen and seconded by Clark to approve the Brooklyn Fire/EMS Protection District Contract.  Motion carried.  All other participating municipalities have approved this agreement.  Chair Ace thanked everyone for the extra meetings attended to accomplishment this collaborative effort.   


  1. Fire & EMS Report (Oregon/Van Kampen, Belleville/Clark, Brooklyn/Wiedenbeck).

Van Kampen shared that the OAFED is working on a ten-year capital expense plan.  This will be shared will the participating municipalities upon completion.  This is the first time there will be a long-range plan.  Clark reported that Belleville Fire Department is thinking about purchasing a new squad in 2018 for an approximate cost of $350,000.  They will also be rewriting their contract.  The Belleville Fire Station has been established for many years and the Town of Oregon does not have any ownership in that building.  The EMS is more recent and the Town does have a financial interest in that.  If the contract does get re-written the Town of Oregon will most likely have a financial responsibility to the Fire Station building.  The EMS is looking to buy a new ambulance in 2019 and they do have a surplus balance of $166,000 to help offset that expense.   The pork chop dinner is June 18th and an open house on May 24th.  Sue McCallum is the new representative from the Village of Oregon for the Brooklyn Fire/EMS District.  President Mark O’Brien said that Brooklyn Fire/EMS is gathering prices for a new tanker. 


  1. Park Committee Report and Action – Root.

Park Committee Chairman Steve Root reported that they three items for the board to consider.  1.  Root requested retro-active approval for new committee member Linda Jackson.  2.  A new Eagle Scout replacement sign has been ordered. 3.  Dane County Canine Search and Rescue would like to use the Town Park and Bi-Centennial Park for


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practice training activities on a trial basis.  There are 5 to 12 handlers and two dogs off leash at a time.  They would have two training sessions that the park committee would observe. It would include weekends only once per month, the park would remain open and information would be posted on the Town’s website.  The Park Committee members are in favor of this use.  The dogs wear rescue ID vests and the organization has liability insurance.  Motion made by Ace and seconded by Van Kampen to approve Linda Jackson as a member of the Park Committee.  Motion carried.  Bill Buglass said that Payne and Dolan will pay the $170.50 sign expense.  Motion made by Christensen and seconded by Wiedenbeck to allow for SOS Search & Rescue dog training in the Town Parks. Motion carried. 


  1. Assessor’s Report and Recommendation – Blomstrom.

Assessor Blomstrom shared that the Town Assessment Roll balanced and the roll was sent to the County.  The Clerk and Deputy Clerk mailed the assessment notices there were approximately 500. 


  1. Building Inspection Services Report – Arnold.

Clerk Arnold reported that there were only 4 building permits applied for in the month of March 2017. 


  1. Constable’s Report – Ace.

Clerk Arnold reported that the new constable, Kurt Maher came into the office and picked up the three boxes of materials that were left by Gary Wackett. 


  1. Anderson Farm Park Report - Christensen.

Steve Root reported on progress at the Anderson Farm Park.  April 20th Operation Fresh Start will have a work day at the park with about 65 individuals.  There will be a meal at the Town of Oregon Hall.  An Eagle Scout project was completed at the park installing Leopold Benches along the walking paths.  There is down wood in the park and Dane County is issuing permits at no charge to pick up wood for personal use. 


  1. Plan Commission Report and Recommendation - Wiedenbeck.

Supervisor Wiedenbeck had submitted a report prior to the meeting. Wiedenbeck shared that there was a public hearing for a rezone from RH-4 to A-2 at 5610 Alpine Rd., Brooklyn, WI.  The Plan Commission did recommend this change for approval to the Town Board.  The first work session for the Town’s Comprehensive Plan went well.  The Commission will review the next two elements, AG and Natural Resources.  The next meeting will be 4/25/17 at 6:30 pm.  The next work session will be held 4/27/17 at 7:00 pm.  Plan Commission Chairman Brian Duffin also spoke regarding the mapping for the review of the comp. plan.  The estimate from Dane County was $2,500 to $3,500.  Duffin would like the approval of the Town Board to contact MSA for a comparative cost estimate.  Ace instructed Duffin to proceed obtaining a cost estimate from MSA. 


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  1. Public Works and TORC Report – Ace.

Ace reported that public works employees are busy filling potholes.  They are working on the road bids.  Hopefully next month we will be able to approve that in May when we have a new board member installed.  The new radios are in and have been distributed. 


  1. Discussion and possible Action re: Equipment purchase. – Ace.

Tabled until a later date. 


  1. Discussion and possible Action re: Senior Center – Van Kampen.

Van Kampen reported that they are conducting interviews for a new director at the Senior Center.  They should have someone hired by mid-May there were over 20 candidates. 


  1. Board Communications/ Future Agenda Items.

Van Kampen suggested that recently elected Town Board Supervisor Steve Root attend the Joint Town Board and Plan Commission Meeting next Thursday regarding an intergovernmental boundary agreement with the Village of Oregon.   The May agenda should include a presentation by Payne & Dolan, road construction, equipment purchase and job duties of Town Board Supervisors. 


  1. Approval of payment vouchers – Arnold.

Motion made by Clark and seconded by Van Kampen to approve the payment vouchers for the month of March 2017 in the amount of $49,051.16.  Motion carried. 


  1. Clerk’s Report – Arnold.

Clerk Arnold reported that the spring election was successful with 742 voters, 68 absentees and 16 poll workers.  Special thank you to Fred and Becki Clark and Chester Ace for helping with the closing process at the end of the night. 


  1. Review of 2017 Budget.

The legal expenses in 2017 for the Brooklyn Fire/EMS Contract was $7,142.91.  It was suggested that Chair Ace inquire if other municipalities help to pay this expense.   Clerk Arnold also shared the salt expense for 2017 is currently at $40,967.   There is a requirement of 33.46 ton left to purchase on our contract.  The Board instructed the clerk to order the remaining salt in the contract.  Due to no claims on our worker’s compensation policy the Town received $1,740.00 refund of premium. 


  1. Adjournment.

Chairman Ace thanked Supervisor Wiedenbeck for his dedicated service for the Town of Oregon serving on both the Town Board and Plan Commission.  Motion made by Clark and seconded by Wiedenbeck to adjourn the April 11, 2017 Town Board Meeting at 7:50 pm.  Motion carried


            Respectfully Submitted,

Denise R. Arnold, Clerk                                                    

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