Town of Oregon
Town Board Meeting Minutes
October 4, 2016
Town Board Chairman Wayne Ace called the October 4, 2016 Town Board Meeting to order at 6:30 pm.
Clerk Denise Arnold called the roll. The following Town Board Supervisors were present: Phil Van Kampen, Arlen Christensen, Fred Clark, Tom Wiedenbeck, and Chairman Wayne Ace. Also present: Constable Gary Wackett, Plan Commission Chairman Brian Duffin and Park Chairman Steve Root.
Motion made by Van Kampen and seconded by Christensen to approve the September 6, 2016 Town Board Meeting Minutes as presented by Clerk Arnold. Motion carried. Motion made by Van Kampen and seconded by Clark to accept the Financial Report as submitted by Deputy Clerk Treasurer, Jennifer Hanson. Motion carried.
Donna Prew, residing at 6160 Stony Hill Drive, Oregon, WI 53575 was unable to attend the Town Board Meeting however had contacted Clerk Arnold before the meeting. Ms. Prew provided photos and comments that were collected from the residents of Hampton Hills. The roads are in need of repaving, and some landscaping repair to change water drainage issues. The roads in question are Connemara Lane, Oak Hollow Drive and Stony Hill Road. Ace said that he was aware of this issue and the initial road that was paved was very thin and has not held up to the traffic and water issues. This is valuable information going into the budget preparation for 2017.
a. Appearance by Robert Pultz regarding bicycle safety in the Town of Oregon.
Town resident Bob Pultz residing at 5593 Bell Brook Road, Brooklyn, WI 53521 requested to address the Town Board regarding bicycle safety in the Town of Oregon. Attorney Pultz distributed handouts that he had prepared with information about Wisconsin Bicycle Laws, photos of hazardous or unsafe road conditions within the Town of Oregon and bike safety suggestions. Pultz referred to the recent death of a bicyclist on Lincoln Road and was concerned with the safety of all bicyclist. The roads that Mr. Pultz cited concerns about were Tipperary and Bellbrook Roads. These roads in particular are in need of repair, it is difficult for cyclists to stay on the right hand side of the road. Pultz suggested adding a page to the Town’s website to provide information about bike rights and safety. Vehicles should allow for 3 feet of clearance. Pultz also displayed a useful bike safety red flashing light and suggested that the Town make these available at the Town hall for residents to purchase they are very inexpensive. Signs could be installed and when roads are repaved include bike lanes. Ace said the Town is aware that there are roads that are in need of repair. Clerk Arnold suggested adding something to the tax newsletter, a bike safety pamphlet for residents to pick up and information on the Town website. Pultz will check into the verbiage that is on bike signs located in other municipalities. Ace suggested that Pultz address the same issue with the Village of Oregon as the fatal accident occurred on a road that the Village is responsible for. Ace thanked Mr. Pultz for sharing the information and suggestions with the Town Board.
Town of Oregon Board Meeting Minutes
October 4, 2016, page 2
Motion made by Van Kampen and seconded by Christensen to approve land division and rezone request petition # DCPRREZ-2016-10968; parcel #0509-142-8800-0 & 0509-142-8526-0; west of 5207 Lincoln Rd., Oregon, WI 53575. This request is to transfer the house building site. No additional building sites requested. Owner is Steve Ganser, 6225 Stony Hill Dr. Oregon, WI 53575 & Roger Parsons 5207 Lincoln Rd., Oregon, WI 53575. Motion carried.
Dane County Supervisor Jerry Bollig shared that the paving including a bike lane on Fish Hatchery is completed. If there is room the County adds a bike lane on all paving projects. The County has put funds in the budget for rural roads and Bollig wanted to know which road we felt in the Town needed it the most. The Board felt that County Highway A needed it the most. The Senior Center will have Senior meals on Thursdays from 11:00-1:00 by Ziggy’s, Dane County has arranged for financial support.
Wiedenbeck referred to an item on page 8 of the new contract that there is an amount rather than a percentage. The contract will be renewed every three years and changes in that dollar figure could be adjusted. Motion made by Christensen and seconded by Clark to approve the Brooklyn Fire and EMS Protection District Agreement. Motion carried.
Wiedenbeck shared that both the Fire and EMS budgets for 2017 are staying the same or possibly less. Ace asked about a letter that was received from Axley Law Firm regarding mediation requested by the Village of Brooklyn on the contract. O’Brien said that this is all driven by Pat Hawkey President of the Village of Oregon. Van Kampen feels that they are asking us to mediate. The Town Board all agreed that they did not see a need to mediate. Van Kampen will communicate with P. Hawkey to try to learn what issues are involved and report back to the Town Board.
Van Kampen said that the OAFED is looking for a new Chief and this includes the interim Chief. Interim Fire Chief Glenn Linzmeier is working out well and some paid on call people from his former job have come to OAFED because they want to work with him. Clark reported that the first draft of the Belleville Fire/EMS budget was going to increase 41% in 2017. The Belleville Fire Dept. building needs a new roof and the vehicle tires must be replaced due to being over ten years old. Belleville decided to go with a capital borrowing improvement project. The Town of Oregon portion of the increase should be around 10%. The next meeting will be held on October 11, 2016.
Park Chairman Steve Root reported that the soft surface trail is now a hard surface trail. There are landscaping plans being drawn up for the west end. October 10, 2016 is the next meeting.
Town of Oregon Board Meeting Minutes
October 4, 2016, page 3
10. Assessor’s Report and Recommendation – Blomstrom.
There was not an Assessor’s report to share with the Town Board.
In September there were eleven building permits applied for.
Constable Wackett shared that he is in the process of selling his home in the Town of Oregon. Wackett will not run for the office of Constable in the next term. In the last quarter he had 22 park checks, 2 assists with Dane County Sheriff’s Department, 3 check persons, 1 road way obstruction, 1 check vehicle and 1 animal check. In the third quarter he logged 37.5 hours and 749 miles.
Ace reported that the group had a very nice potluck and annual meeting. The officers will all remain the same.
Supervisor Wiedenbeck shared the Plan Commission is still discussing the possibility of the Susan Krebsbach conservation sub-division. A storm water and nitrate study is still required. A rural conservation sub-division ordinance would still need to be written.
Plan Commission Chairman Brian Duffin shared that the Plan Commission must first write a conservation subdivision ordinance to proceed. Duffin requested authorization to hire MSA to assist with the mapping and writing of this ordinance. Dane County feels that an ordinance should not be written for one situation rather it should include the entire town. This would also result in expenses incurred to establish the ordinance would be the Town’s responsibility. Van Kampen suggested contacting a new attorney, one that has experience in land use and conservation sub-divisions. There was discussion about there being a deed restriction on the Krebsbach property. Duffin felt that was a zoning restriction. The Plan Commission would set up a work session with Andrew Bremer from MSA.
Chair Ace asked each Supervisor if they were in favor of a Conservation Sub-Division.
· Van Kampen would advise that an attorney be involved before proceeding. Moving forward would be after the deed restriction issued is resolved. Questioned if areas be established rather than only setting up this one conservation sub-division.
· Christensen was not in favor of another sub-division and stated that there would not be tax income on a tall grass prairie. If the lots set empty you wouldn’t have anything.
· Clark felt the Town does not have any other source of income other than tax base. The location for this is ideal and would provide tax income to the Town.
· Wiendenbeck also cited that it was a good location for expansion and would provide revenue.
· Ace suggested that we need to find out if the land has a deed restriction. That should be solved before we spend any further money. Ace would prefer to have MSA to do each individual potential conservation sub-division.
Duffin felt that the Plan Commission needs to decide if they really want this. Susan Krebsbach should be told if this can happen before she invests any more money. Duffin will instruct Deputy Hanson to research the deed restriction.
Town of Oregon Board Meeting Minutes
October 4, 2016, page 4
Duffin referred to the three studies that needed to be done to allow the conservation sub-division to continue. Storm water run-off is being handled by Ms. Krebsbach planner. Dane County Deputy of Public Works Commissioner Pam Dunphy reported that a traffic study was not required by the County for the potential nine homes. Nine residences would not cause an issue near the existing established sub-division. It falls well within the parameters of safety requirements with Dane County. Van Kampen felt that Dunphy has already declared the safety issue on paper thus the study would be a waste funds. Christensen is concerned about storm water run-off, 80% of the water must remain on the property. The nitrate concentration test is not required for a development of less than 20 houses. Ace felt he still would require the nitrate test. The Board requested that Duffin check with the Plan Commission members if they still want to go ahead with the petition and notify the Town Board before Susan Krebsbach spends any more money.
Motion made by Christensen and seconded by Clark to approve the letter written by Van Kampen in support of Dane County Zoning and not opt out with Wisconsin Act 178. Motion carried. Clerk Arnold was instructed to send the letter along with other individuals that were to be copied.
The Town of Beloit has paid for the V-Plow and picked it up. The check received was for $5,000.
Table and add to the November 2016 agenda.
Motion made by Wiedenbeck and seconded by Van Kampen to instruct Chair Ace to hire and negotiate a schedule with the two candidates for the available TORC employee position. Motion carried
Clerk Arnold reported that the Town’s loan application has been approved by the Board of Commissioners of Public Lands in the amount of $165,700 to refinance the Brooklyn Fire/EMS District loan. There will be some additional paperwork to complete to receive the funds.
Van Kampen did not have any new information to report since our joint meeting.
Motion made by Clark and seconded by Wiedenbeck to approve the Senior Center Service Agreement with the Village of Brooklyn being removed and the remaining municipalities sharing the financial responsibility subject to their respective percentages owed for the 2017 budget. Motion carried.
Town of Oregon Board Meeting Minutes
October 4, 2016, page 5
Board supervisors discussed and decided to meet for a Budget Work Session on Tuesday October 25, 2016 at 6:30 pm and if needed meet the following night. The work session agenda should include setting a date for the Employee reviews. The tentative date for the Budget Hearing will be on Tuesday, November 22, 2016 at 6:30 pm.
The November 1, 2016 Town Board agenda should include the status of the Brooklyn Fire and EMS Protection District-Van Kampen. Discussion and possible action of the purchase of new radios and changes to the driveway ordinance.
Motion made by Clark and seconded by Wiedenbeck to approve the September 2016 payment vouchers in the amount of $188,121.55. Motion carried.
Clerk Arnold reported that there have been about 75 absentee ballots received.
Motion made by Clark and seconded by Wiedenbeck to adjourn the October 4, 2016 Town Board Meeting. Motion carried.
Denise R. Arnold