Town of Oregon
Town Board Meeting Minutes
November 1, 2016
Town Board Chairman Wayne Ace called the November 1, 2016 Town Board Meeting to order at 6:30 pm.
Clerk Denise Arnold called the roll. The following Town Board Supervisors were present: Phil Van Kampen, Arlen Christensen, Fred Clark, Tom Wiedenbeck and Chairman Wayne Ace. Also present: Plan Commission Chairman Brian Duffin and Park Chairman Steve Root.
Motion made by Van Kampen and seconded by Christensen to approve the minutes from the October 4, 2016 Town Board Meeting. Motion carried.
Motion made by Clark and seconded by Wiedenbeck to accept the October 2016 Financial Report as prepared by Deputy Clerk/Treasurer Jennifer Hanson. Motion carried.
Town resident Martin Pulver located at 5775 Bellbrook Rd, Brooklyn, WI 53521 addressed the Board. Mr. Pulver is concerned about the triangular intersection located at Lincoln Road D and Storytown Road. Pulver suggested that Frontier be asked to remove utility poles that are not being used. If the poles are removed then the brush that impairs the site of the entire intersection could be cut thus making the area safer for motorists. Chairman Ace said he would contact Pam Dunphy at Dane County Public Works to follow up on that.
Dane County Supervisor Jerry Bollig shared that there was a good forum at the Anderson Farm Park. Bollig shared that there are funds for the dog park allocated in the 2017 Dane County Budget. The County Budget will be finalized on November 17, 2016. The Dane Country Fair lost 74 thousand dollars in 2016 and Dane County Executive Parisi put money in the budget to help correct that loss.
Supervisor Van Kampen met with Village of Brooklyn President Pat Hawkey regarding the status and concerns with the Brooklyn Fire/EMS Department Contract. Van Kampen worked and reviewed with Hawkey the contracts from Oregon and Belleville to see if that would help for a comparison. A contract has been forwarded to Attorney Larry Bechler. Van Kampen feels that the respective boards should have a joint meeting to discuss the contract. Ace said that he would Chair a joint meeting in December or January. Mark O’Brien said that the Fire/EMS has spent more money on attorney’s fees that ever before. The Village of Brooklyn has not paid a portion of their 2016 budget contribution.
Clark reported that Belleville Fire/EMS is working on their budget. Van Kampen reported that OAFED added a paid on call staffer and plan to add more and still need to hire a new Chief. The joint board handles that matter.
Town of Oregon Board Meeting Minutes
November 1, 2016 – Page 2
Park Chairman Steve Root shared that the Middleton Landscape Contract for the Town Park entrance project needs to be signed. On November 21st Root will be meeting with Dane County regarding bike trails that would connect with the Anderson Farm Park.
Assessor Andy Blomstrom was not in attendance.
Clerk Arnold reported that there were seven building applications in the month of October 2016.
No Constable’s report submitted for October 2016.
Supervisor Christensen reported that the Anderson Farm Park will be holding their candle light walk on November 12th. There is a scheduled work day on November 11th to prepare for that walk. Ace shared that Anderson Park is always accepting new memberships.
Supervisor Wiedenbeck reported that Susan Kresbach attended the Plan Commission Meeting to discuss her proposed rural conservation sub-division on her 35.4 acre property. The petitioner has requested to add 9 buildable lots, approximately 1 acre each in addition to her new home. The developed land would involve 11.35 acres plus 1.75 acres for roadway, leaving 22.7 acres for the established tall prairie grass. It was met with extensive opposition by neighboring land owners. After approximately three hours of questioning regarding road maintenance, desirable density, tax base, water, traffic flow issues etc. Ms. Kresbach requested that the proposal be tabled until the Town has a conservation sub-division ordinance written and approved. Arlen Christensen also distributed some changes to the driveway ordinance that the Plan Commission will take a look at their next meeting.
Chairman Ace explained that State Statutes requires that the Town of Oregon land use plan be reviewed every ten years. Motion made by Wiedenbeck and seconded by Clark to instruct the Plan Commission to proceed with this project in 2017. Motion carried. Plan Commission Chairman Brian Duffin would like to work with Majid Allan Dane County Senior Planner if the Board chooses to use the Counties services.
Ace explained that the comprehensive land use plan would cost the Town considerable money there are no grants in place at this time. Funds may have to be put in this budget item if costs increase.
Town of Oregon Board Meeting Minutes
November 1, 2016 – Page 3
Plan Commission Chair Brian Duffin shared that there is not a deed restriction that needs to be lifted on the Kresbach property. There are questions regarding a conservancy management with nine potential new homes and plus Susan’s home. Each of these homes would put money in a pot to fund the prairie maintenance with a possibly of Heritage Land Trust being involved. It could look something like a housing association. What to expect in regard to revenue it could be anywhere from $1,000 to $10,000. Members of the Plan Commission are not opposed to rural conservation sub-division. Brian Duffin inquired if the Plan Commission could have a green light to proceed with creating a conservation sub-division. Duffin would like to have an ordinance in place there is a model from the UW extension and he would like to work with Andrew Bremer of MSA. Chair Ace preferred to wait until the land use plan review was done and work on a conservation sub-division when they got to that point. Ace thought it could be worked on in the spring. Wiedenbeck felt like it could go either way he does not feel like the Plan Commission would have to wait to do the conservation sub-division. Clark thought that they should wait until that item would be addressed in the land use plan. Christensen said to get the comprehensive land use plan done first and take the wordage regarding the conservation sub-division right out of the plan so no one could have this. Van Kampen wanted to determine how much work this was going to be? Is there really a lot of changes to this ten year old plan, it does not seem like it would take that long. There should not be a reason to re-write every single page. Van Kampen thought that both projects could be worked on at the same time. Motion made by Van Kampen and seconded by Clark for the Plan Commission to work on both the Conservation Sub-Division Ordinance and the Oregon Comprehensive Land Use Plan at the same time. Roll vote: Wiedenbeck-yes, Ace-no, Van Kampen-yes, Clark-yes, Christensen-no. Motion carried.
This item was tabled until bids are obtained from two planners.
This item was tabled because the Plan Commission should review and recommend a driveway ordinance change to the Town Board.
Two new employees have started at the TORC. They are going to trade off working each week. The public works department is finishing up with roadside mowing and cleaning the mowers up. We will be needing snow plow help due to Tim Madsen not coming back this winter and Chester Ace might be accepting a job at another municipality. Ace instructed the Clerk to post signs for the position on the day on the Presidential Election.
Motion made by Ace and seconded by Clark to not purchase bike lights and sell them at the Clerk’s Office. Motion carried. Wiedenbeck suggested private donations. Mr. Pultz was going to donate by giving one half of the cost of the lights. Christensen thought that people should purchase them on their own. Van Kampen was concerned that other organizations would want us to sell something. This is not the function of the Clerk’s Office and suggested the Clerk’s Office add a link to Amazon for bike light purchases on the Town’s Website.
Town of Oregon Board Meeting Minutes
November 1, 2016 – Page 4
Clerk Arnold shared the original invoice for six radios. Ace informed the board that DaneCom is up and running however they are having issues with communicating with the hospitals. Ace would like to wait until everything is up and running and suggested it was tabled until next month. Ace talked to Todd from General Communications and reported that the programing will not be an additional charge. Mark O’Brien was concerned about his radio being programed properly.
This agenda item is not necessary as the two new TORC Attendants have already started.
Clerk Arnold shared that the Town received funds of $165,700 for the Brooklyn Fire/EMS District Building loan. This was a refinance of the Middleton Community Bank Loan.
Supervisor Van Kampen did not have anything new to report from the Oregon Senior Center.
Payne and Dolan should be put on the agenda for their annual report of activity in the Town of Oregon. The radio purchase should be put on the December agenda. Christensen wanted the excavator discussed he looked up the values of like models and thought it would still be worth $20,000.
Motion made by Clark and seconded by Christensen to approve the October payment vouchers in the amount of $67,233.10. Motion carried.
Clerk Arnold shared that the Clerk’s Office has assisted about 600 voters cast absentee ballots.
The Clerk said that the 2017 Budget is not complete yet due to the work involved with the 2016 Presidential Election.
Motion made by Clark and seconded by Christensen to adjourn the November 1, 2016 Town Board Meeting. Motion carried.
Denise R. Arnold