Town of Oregon
Town Board Meeting Minutes
February 2, 2016
1. Call Town Board Meeting to order.
Chairman Wayne Ace called the February 2, 2016 Town Board Meeting to order at 6:30 pm.
2. Roll Call.
Clerk Denise Arnold called the roll the following were present: Chairman Wayne Ace, Supervisors Phil Van Kampen, Steve Root, Fred Clark, and Tom Wiedenbeck. Assessor Andy Blomstrom arrived at 6:45 pm. Absent: Constable Gary Wackett.
3. Reading and approval of minutes from the January 2016 Caucus and January 5, 2016 Town Board Meeting.
Motion made by Clark and seconded by Root to approve the January 5, 2016 Town Board Meeting Minutes with the following corrections in section 12 of the minutes changing Village of Oregon to Village of Brooklyn. Motion carried. Motion made by Clark seconded by Van Kampen to approve the Town of Oregon Caucus Minutes from January 16, 2016. Motion carried.
4. Financial Report and acceptance.
Chairman Ace requested that Clerk Arnold check with Treasurer Jennifer Hanson regarding the dates of the beginning and ending balances. Motion made by Van Kampen and seconded by Root to accept the financial report as prepared by Treasurer Hanson. Motion carried.
5. Public Comments.
Payne and Dolan representative Bill Buglass, (6295 Lacy Rd. Fitchburg, WI) reported that he has met with residents surrounding the area of the new pit site. Letters have also been sent to all within 1,000 of the affected area. Payne and Dolan have not experienced any negative impact from residents. A resident that lives on the southern edge of the Klahn pit wanted to know if the berm will come down. Buglass explained that it is currently a ten foot berm and it will be reduced to a two foot berm. This is part of the reclamation process. The fence will remain until the Wingra pit is complete. The Clerk’s office has not had any residents call regarding the proposed conditional use permit for the Wingra pit.
6. Discussion and possible action re: update to the Town’s mobile home ordinance.
Supervisor Wiedenbeck explained that the Mobile Home Ordinance has been slightly modified by the Plan Commission. Adding and repositioning of the State Statutes that corresponds with the ordinance has been done. The board instructed the Clerk to have the Ordinance looked at by Attorney Hazelbaker, if he is not available it was suggested to try Lawton and Cates.
7. Communication and action of the Dane County Board – Bollig
Dane County Supervisor Jerry Bollig contacted the Clerk prior to the Town Board Meeting to report that he did not have any new developments to share from the County and would not be in attendance.
8. Fire & EMS Report (Oregon/Van Kampen, Belleville/Clark, Brooklyn/Wiedenbeck).
Supervisor Van Kampen reported that OAFED has two more paid on call people and a new full time employee approved that will start soon pending background checks. Ace stated that he would like to have a joint municipality meeting scheduled. Van Kampen will take that request to Mike Gracz. Supervisor Clark reported on Belleville Fire/EMS, Chief Ron Babler is stepping down. Belleville Fire had 138 fire calls and a 3.4 million fire loss. The EMS is now forty years old and is celebrating with an open house on
February 2, 2016, Town Board Meeting Minutes
May 18, 2016. The purchase of two defibrillators for $50,000 has been planned because their current machines are 10 or 15 years old. Belleville is also working on their joint agreement and they are having a lawyer there to assist tomorrow evening at 7:00 pm. This will help with the hiring of employees for the future in the EMS Dept. Mark O’Brien reported on the Brooklyn Fire/EMS. O’Brien provided a copy of the proposed Brooklyn Fire/EMS contract agreement. Joanne Van Norman prepared this document with all the changes that have been requested. O’Brien requested that the board submit their changes/approval of changes by February 15th so that he may represent the Town of Oregon. There was significant discussion regarding areas of contention between the Brooklyn Fire/EMS and the Village of Brooklyn Board. Supervisor Wiedenbeck had a full report prepared for the Board in addition to O’Brien’s report. Wiedenbeck inquired about an audit which was requested by the Village of Brooklyn. Clerk Arnold explained about full audits verses a compilation audit. You can avoid a full audit by keeping the Clerk and Treasurer separate. Unfortunately the Brooklyn Fire/EMS does not have this separation. The compilation audit is considerably less expense. There have been extensive public records requests generated by the Village of Brooklyn.
9. Discussion and possible action re: Financing Oregon Area Fire & EMS District ambulance.
Supervisor Van Kampen shared that the loan for the OAFED ambulance will be obtained thru a bank. The paperwork to have this drawn up will be approximately $500 and will be split between all participants. The dodge chassis will need to be paid for in May/June 2016 and the OAFED will be able to handle that until the customizing work needs to paid for then the loan will be required. Van Kampen said if anyone has any questions regarding this to give him a call.
10. Park Committee Report and possible action. – Root.
Park Chairman Steve Root reported on the Park Committee. Root will be meeting with the owner of the Madsen Circle Park land to take information back to the Committee. The Park Committee is working on a proposal for a bike trail from the Town Park to the Anderson County Park. The Eagle Scout Prairie burn plan is progressing for Bi-Centennial Park. There is going to be a proposal for a disc golf course presented to the Park Committee. If the Park Committee likes this idea it will come before the board at the March 1, 2016 meeting. There is money from the school district for support on that. The next Park Committee Meeting will be on Monday, February 22, 2016 at 6:30 pm if anyone is interested in hearing about this. Arlan Kay has designed a new walk in entrance into the Town Park from Sheil Drive. This will also be presented next month. There were snowmobiles at Kennedy Park however that has been curtailed. Root is working on additional funding for the disc golf. Chair Ace inquired about the expense of the items mentioned. Root is working on volunteers and Friends of Anderson Park along with donations the cost should be minimal.
11. Assessor’s Report and action. – Blomstrom.
Assessor Blomstrom reported that he has been imputing the sales of the validation letters that he sent. He submitted his sales to the State. Blomstrom met with Dale Secher to try to sort out how his land splits should be configured. Clerk Arnold inquired if the Assessor had received software for the assessment system. Blomstrom thought he had downloaded all of the updates and instructed the Clerk to pay the invoice from assessment technologies.
12. Building Inspection Services Report. – Arnold.
Clerk Arnold reported that in January the Town of Oregon was charged for 4 building permits that were actually located in Evansville, It has been difficult to get the proper corrections so the Clerk is refusing to pay invoices until the invoices are accurate.
February 2, 2016, Town Board Meeting Minutes
13. Constable’s Report. – Wackett.
Constable Wackett submitted a report to the Clerk prior to the meeting that was available for the Board.
14. Anderson Farm Park Report.
Supervisor Root reported that he attended the January 20th meeting for the Friends of Anderson Farm Park. There have been over 16,000 hours of volunteer work recorded. In 2016 they are working on the prairie restoration for the dog park buffer. They agreed to the connection of a bike trail to Locust Grove Rd. The Friends of Anderson Farm requested to add a snowmobile trail outside the buffer of the dog park. Dane County agreed that this activity would be allowed.
15. Plan Commission Report and recommendation. – Wiedenbeck.
Supervisor Wiedenbeck reported that the Plan Commission is very active with three public hearings coming up. The Marshall Bros. (Jason and Dan Marshall) are petitioning for a possible land rezone and split. Payne and Dolan have applied for a CUP to start a new gravel pit north of the existing Klahn gravel quarry. Country View Vet Clinic wants a land split and add an additional building to do both small and large animals as two separate businesses. Most of the vehicles located at 5264 Hwy. CC that were a problem have been moved. The mobile home ordinance that was written and amended by Supervisor Wiedenbeck was reviewed. The Plan Commission will work on the Town Cemetery Ordinance sometime at a future meeting. Please make note that the Plan Commission Meeting will be held on Tuesday February 9th, due to the 2016 February Primary Election.
16. Public Works and TORC Report. – Ace.
Ryan Zurfluh has been functioning well with Abel Schultz on medical leave. The part time relief drivers have worked out well. Clerk Arnold shared information regarding the salt contract. We have not needed as much salt as was ordered. We still need to take delivery of 360 ton of salt in 2016.
17. Discussion and possible action re: Potential Impacts of the 2016 Budget.
Clerk Arnold shared a letter from Pat Hawkey, President of the Village of Brooklyn that gave notice they will be pulling out of the Oregon Senior Center financing as of 12/31/2016.
18. Discussion and possible re: Oregon Senior Center. – Van Kampen.
Supervisor Van Kampen reported that the Senior Center will be holding a meeting next week.
19. Board Communications/Future Agenda Items.
Future agenda items include the Brooklyn Fire/EMS contract, the OAFED ambulance financing, scheduling the Open Book and Board of Review. The Mobile Home Ordinance should be shared with the Town’s Attorney then back to the Plan Commission. Clerk Arnold also shared email correspondence with Deputy Sheriff Leslie Fox regarding vehicles parked in the roadway during plowing season. The Wisconsin Towns Association suggested adopting a State Statute creating an Ordinance so that a ticket may be issued in the event of a violation.
20. Approval of payment vouchers. – Arnold.
Motion made by Van Kampen and seconded by Root to approve the January 2016 vouchers in the amount of $3,809,702.06.
February 2, 2016, Town Board Meeting Minutes
21. Clerk’s Report. – Arnold.
Clerk Arnold reported that the Oregon Optimists are presenting the possibility of creating a splash pad in the Village of Oregon. Resident John Dobrinsky residing at 6109 Sun Valley Parkway requested that the speed limit be reduced from 45 to 35 mph on Sun Valley Parkway. Reminder that the Plan Commission Meeting will be held on Tuesday, February 9th because of the Primary Election being held on February 16, 2016. The Public Test will be held on Wednesday, February 10th at 9:00 am for the February Election. A thank you note was received from Agrace Hospice Care in Madison for the memorial money given in memory of Lucille Outhouse from the Town of Oregon. Mrs. Outhouse was the Mother of former Public Works Ron Outhouse and current Plan Commission Member Sharon Christensen. The painting in the town hall, offices, restrooms and all trim along with the back door is complete. The Town Board preferred the plain brown wood grain flooring for the Town Hall. The Clerk is also contacting someone to freshen the grout in the restroom and entry way.
Motion made by Clark and seconded by Van Kampen to Adjourn the February 2, 2016 Town Board Meeting at 8:00 pm. Motion carried.
Denise R. Arnold