Town of Oregon
Town Board Meeting Minutes
September 1, 2015
1. Call Town Board Meeting to order.
Chairman Wayne Ace called the September 1, 2015 Town Board Meeting to order at 6:30 pm.
2. Roll call.
Clerk Arnold called the roll the following were present: Chairman Wayne Ace, Supervisors Phil Van Kampen, Steve Root, Fred Clark, and Tom Wiedenbeck. Absent: Assessor Andy Blomstrom, Constable Gary Wackett.
3. Reading and approval of minutes from previous meeting.
Motion made by Root and seconded by Clark to approve the August 4, 2015 Town Board Meeting Minutes as presented. Motion carried. Motion made by Root and seconded by Clark to approve the June 15, 2015 Special Town Board Meeting Minutes as presented. Motion carried.
4. Financial Report and Acceptance.
Motion made by Van Kampen and seconded by Root to accept the August 2015 Financial Report as prepared by Deputy Clerk/Treasurer Jennifer Hanson. Motion carried.
5. Public Comments
a) Martin Verhagen, cable complaint.
Martin Verhagen residing at 5841 Lincoln Rd. Oregon, WI 53575 had a request of the Town of Oregon Board to assist in the process of obtaining high speed internet at his residence. Lincoln Rd in the Fish Hatchery Rd area is where Charter internet coverage ends. They must purchase Wi-Fi from Verizon at a cost of about $200 per month. Nearby resident Tracy Schleck residing at 5839 Lincoln Rd pays about $300 per month to obtain internet. Charter will not come out that far. A neighboring silo is not tall enough to attach a satellite to and the other silo owner that would be high enough does not want to participate in the program. Frontier will not provide because it is cost prohibitive. Litewire out of Evansville cannot reach these homes at this time due to the signal not being able to travel there. Internet access is necessary in these households for homework. Clerk Arnold shared that the Charter Cable Agreement had expired and is controlled now by the State of Wisconsin. Charter cannot be forced to install cable that would not be profitable for their business. Van Kampen explained that there was a federal push and aid to get internet to rural areas however Governor Walker turned that down. Clerk Arnold will follow up with obtaining contact information for the residents and sharing this issue with Dane County Representative Jerry Bollig.
b) 949 Johnson Ave., driveway complaint.
Town Resident Bob Cropp and wife Betty residing at 949 Johnson Ave, Oregon, WI 53575 sent a letter to the Board regarding the saw cut and paving at their home. Town of Oregon Public Works Employee Abel Schultz marked the saw cut for Payne and Dolan. The Clerk had mailed Cropp information regarding the Town’s Driveway Ordinance. He understood the ordinance however
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still had an issue with how much of his concrete driveway had been cut, removed and replaced with asphalt. Mr. Cropp had obtained a proposal from Par Concrete, Inc. for the replacement at an estimated cost of $1,685. Ace inquired what Mr. Cropp would be satisfied with. Cropp said he would not be spending anything had the saw cut been made more reasonably. Ace proposed covering a portion of the expense. Van Kampen suggested half of the expense for the Town and half for the property owner. Root felt the Town should pay for the entire amount. Clark thought that it was a mistake made by the Town and should be paid in full by the Town. Wiedenbeck believed that it was a Town mistake and therefore should be paid for by the Town. Ace explained that he did not agree and thought that the expense should be shared with the Town paying $500 and Cropp responsible for the balance. The issue could not be resolved or voted on because it was not on the agenda. Ace will try to obtain another bid and a vote could be taken at the special meeting that will be held later in the month. The date is still to be announced.
c) Mark O’ Brien requesting assistance on burying a phone line.
Mark O’Brien residing at 552 Glenway Rd requested assistance on burying his phone line. O’Brien has accidently cut the line with a mower. It is about 300 feet of exposed line and it is a safety concern. When it has been cut in the past a technician comes out and splices the line together but that is clearly not an acceptable solution. Supervisor Wiedenbeck will assist the Clerk with contact information for representative from frontier. Clerk Arnold will follow up with this.
d) David Dillman 6029 County Highway A.
Dave Dillman has lived in the Town of Oregon at 6029 Highway A since 1987. Dillman purchased a two acre plot from his father-in-law bringing his total to 5 acres. Years later he tried to plot off another one acre lot however he was turned down. He thought it was unfair because Duane Miller was able to put in Hampton Hills Sub-division. Dillman has a map from the County with a driveway permit authorized. He feels his rights were taken away. Ace instructed Mr. Dillman to approach the Plan Commission. The Clerk suggested obtaining a density study from Dane County. Dillman also has lawn mowing issues with a neighbor that pulled the lot stakes. Dillman was encouraged to apply and attend a Plan Commission Meeting.
6. Eagle Scout Presentation.
This item was tabled until the October 6, 2015 Town of Oregon Board Meeting.
7. Discussion and possible action re: Anderson Farm Park progress.
8. Communication and action of the Dane County Board – Bollig.
Dane County Board Supervisor Jerry Bollig was not in attendance.
9. Fire & EMS Report (Oregon – Van Kampen, Belleville – Clark, Brooklyn – Wiedenbeck).
Van Kampen did not have any new information to report. Clark reported that Belleville Fire/EMS had a meeting last night they are still working on their joint Fire and EMS agreement.
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The Fire Department is trying to get their paperwork issues resolved so that they may figure out the possibility of hiring more help. Mark O’Brien reported that Brooklyn Fire/EMS is trying to hire two part-time/full-time employees. The money is in the budget. There was some interest to close the EMS down and hire Ryan Bros. Ryan Bros. provide a low bid for the first two years and then the cost really increases. Supervisor Wiedenbeck also provided condensed notes from the August 25, 2015 meeting he distributed to the board. In summary the participating municipalities can expect an increase of $10 per resident in 2016. Staffing issues are still a problem. There is a request for a new single axle 2000 gallon tender/tanker not to exceed $230,000.
10. Discussion and possible action re: OAFED vehicle purchase for Fire Chief.
Van Kampen shared there is a request to approve a purchase of a truck for the new Fire Chief Jack Mlnarik. Originally he was going to use an existing vehicle as part of his compensation package however there was an availability issue and impractical. Motion was made by Van Kampen and seconded by Root is to approve the purchase of a new Ford F150 six passenger pickup truck for $38,500 with the Town of Oregon share being $8,000. There was discussion about the expense and Van Kampen assured the board that there is money available for this purchase from the OAFED fund balance. The repairs, gas used in Dane County and maintenance will be paid by the district. Wiedenbeck questioned why it could not be a vehicle of lesser value. Motion carried. Wiedenbeck voted no.
11. Discussion and possible action re: Future of Hermsen Property, 5375 Netherwood Road. – Van Kampen.
Van Kampen explained that this is now in the hands of the Village and should be added to the October 2015 agenda.
12. Park Committee Report and action. – Root.
The Bi-Centennial Park Eagle Scout project has been completed and should be presented next month. There was not a Park Committee Meeting in August to report on.
13. Discussion and possible action re: Purchase of park trail maintenance equipment and update skid steer equipment.
Park Chair Steve Root talked to the Park Committee Members and they all agreed that park funds should be used to purchase the new swing mower from Carter & Gruenewald for $7,550.00 and share half of the cost of the Bobcat upgrade to operate the new swing mower. Ace feels the current size Bobcat serves the Town well. The upgrade would not be needed if it were not for the operation of the new swing mower. The controller is $1,504 plus special wiring to allow for the operation of the swing mower. Motion made by Root and seconded by Van Kampen for the Park Funds to finance the purchase of the swing mower for $7,550 and one half of the Bobcat upgrade for $2,397 the Town Funds would pay $2,397 also. There was more discussion regarding the continued future expense for the additional wiring. Van Kampen amended the motion and it was seconded by Root to use Park Funds for one half of the purchase of the Bobcat with upgrades for the swing mower in the amount of $2,397, Town Funds would pay for the other half of the expense in the amount
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of $2,397. Included in this motion by Van Kampen it reads in future years any upgrade wiring expenses to operate the swing mower should be paid with Park Funds. Motion carried. Motion made by Wiedenbeck and seconded by Van Kampen to approve the purchase of a swing mower using Park Funds in the amount of $7,550. Motion carried.
14. Discussion and possible action re: Router and wireless access point replacement.
Motion made by Van Kampen and seconded by Root to approve the purchase of a new router for the Clerk’s office in the amount of $1,595.12. Motion carried. The current router was failing it was purchased in the March of 2004. This new router will provide more security and increase operation speed.
15. Assessor’s report and recommendation – Blomstrom.
The Assessor was not in attendance at the Town Board Meeting. No updates.
16. Building Inspection Services Report – Arnold.
Clerk Arnold shared a report from the building inspector, the monthly report was not available because the Town Board Meeting was held on the first of the month. It will be available next month. The Clerk reported that they are still struggling with Independent Inspections. Van Kampen was going to discuss the issues with the Village.
17. Constable’s Report – Wackett.
Constable submitted a report prior to the meeting for August 2015. Constable Wackett reported 371 miles logged and 18 hours. A full report is available from the Clerk’s office.
18. Plan Commission Report and Recommendation – Wiedenbeck.
Supervisor Wiedenbeck provided a written notes from the August 18, 2015 Plan Commission Meeting. This was a first meeting with Brian Duffin as Chairman and Arlan Kay was installed as a new member. Andy Blomstrom and Paul Morrison were reappointed. The Commission reviewed Town Ordinance Chapter 11 Land Division. There was discussion regarding condominium developments. Next month they will review Chapter 7 Mobile Homes. The Clerk’s Office will inquire if other municipalities have commercial condo, conservation subdivision and transfer of development rights of ordinances.
19. Public Works and TORC Report – Ace.
Chair Ace reported that the Public Works Employees completed the graveling in Fahey Heights and they did a good job. We still have pot holes to fill and they are working on another round of roadside mowing.
20. Discussion and possible action re: Potential impacts of the State’s 2015-16 Budget Bill.
Clerk Arnold reported that funds were received from Dane County for the Anderson Farm Park plowing. Arnold requested that everyone obtain bids for expenses in preparation of the budget work session to be held on Tuesday, October 13, at 6:00 pm.
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21. Discussion and possible action re: Senior Center – Van Kampen.
Supervisor Van Kampen reported that there had not been any Senior Center Meetings to report on.
22. Discussion and possible action re: Review of Town Ordinances.
This item was tabled.
23. Discussion and possible action re: Employee Performance Process – Root.
The Board decided to have a closed session meeting to discuss employee reviews on September 17, 2015 at 6:30 pm. This agenda should also include a line item to make a decision on the Cropp Driveway located at 949 Johnson.
24. Board Communications/Future agenda items.
The October 6, 2015 agenda should include an Eagle Scout Project and the future of the Hermsen property located at 5375 Netherwood Road.
25. Approval of Payment vouchers – Arnold.
Motion made by Van Kampen and seconded Root to approve the August 2015 vouchers in the amount of $281,026.63. Motion carried.
26. Clerk’s Report – Arnold.
Clerk Arnold shared a copy of the April 30, 2015 Baker Tilly partial audit that was requested. This audit was done due to the turnover of the Town of Oregon Treasurer’s position. There is a workshop in Mineral Point on September 30th, 2015 that will cover budgets and changes to levy limits along with legislative updates. The Clerk will be attending that session. Clerk Arnold will be out of the office for a required carpal tunnel surgery on Wednesday September 9th and should return the following Monday.
Motion made by Van Kampen and seconded by Wiedenbeck to adjourn the September 1, 2015 Town Board Meeting. Motion carried.
Denise R. Arnold