Town of Oregon
Board Meeting Minutes
May 5, 2015
Chairman Wayne Ace called the May 5, 2015 Town Board Meeting to order at 7:05 pm with the following Town Board Supervisors present, Phil Van Kampen, Fred Clark, Tom Wiedenbeck, Constable Gary Wackett and Clerk Denise Arnold. Absent: Supervisor Steve Root and Assessor Andy Blomstrom. The meeting time change was due to Chairman Ace visiting the Town of Rutland Officials at their monthly meeting.
Motion made by Van Kampen and seconded by Clark to approve the minutes from April 14, 2015 as presented. Motion carried.
Motion made by Van Kampen and seconded by Clark to accept the April Financial Report as prepared by Treasurer Jennifer Hanson. Motion carried. A Park Certificate of Deposit matured, Park Chairman Steve Root requested that Treasurer Hanson deposit the funds into the Park Money Market account so that if interest rates spike in the fall of 2015 the money could be moved to a higher interest yielding account.
Chairman Ace shared during public comments that he attended the Village of Oregon Meeting last night, introduced himself and shared that he looks forward to continuing to work with the Village Officials. This evening Chair Ace also visited the Town of Rutland Officials at their monthly meeting.
The Clerk administered the oath of office to recently appointed Supervisor Tom Wiedenbeck. Wiedenbeck will be serving a two year term as supervisor due to the vacancy created when Chairman Ace was elected as Town Board Chairman and Supervisor. Ace accepted the Chairman position. The Clerk and Town Board welcomed Supervisor Wiedenbeck to the Town Board.
The Clerk provided a calendar of events for the board to have of the activites scheduled by the Anderson Park Friends for the Dane County Anderson Park Farm located on Union Road in the Town of Oregon. The spring bonfire is Saturday May 16th, 2015 at 6:00 pm.
Dane County Supervisor Jerry Bollig congratulated Chairman Ace and Supervisor Wiedenbeck on their positions. Bollig reminded the board that the County does have resources to service the Anderson Farm Park and encouraged them to contact Bollig if any issues come up. Bollig shared that on Fish Hatchery Road, Highway M to CC he is still working on moving that project from 2017 to 2016. The road is not safe to bike on and the Village bike trail will be completed this year. The road is unsafe on Fish Hatchery because there is no shoulder. Recently a 6.75 million dollar upgrade to the DaneCom radio system was approved, Dane County is paying for that upgrade. Some radios and towers are being upgraded. There are planning meetings to determine how all the municipalities are going to share that increase. The expense is now encroaching on 53 million dollars which was the amount of the projected Motorola bid that was rejected because it was too high. Chair Ace thanked Bollig for the regular information that he shares with the Board.
Supervisor Van Kampen shared that Jack Mlnarik was hired as the new Fire Chief for the Oregon Area Fire/EMS District. The salary was adjusted from $82,000 to $84,750. Mlnarik will be required to pay the employee portion of the WRS retirement. June 1st will be the start date and Van Kampen felt it was a good fit coming from Oconto where there was a combined situation of both volunteer and hired staff similar to how the OAFED operates.
Town of Oregon Board Meeting Minutes
May 5, 2015 Page 2
Clerk Arnold shared that on March 3, 2015 the Town Board approved the Brooklyn Fire/EMS refinancing with Community Bank pursuing a 20 year loan at 4.09%. The Bank is requiring that a resolution be passed. Motion made by Van Kampen and seconded by Clark to approve Resolution number 01-2015 stating that the Town of Oregon approved of the Brooklyn Fire and EMS Protection District obtain financing through the Middleton Community Bank in the amount of $1,357,460. This loan shall be financed at an interest rate of 4.09% for a term of twenty years. Roll: Van Kampen-aye, Clark-aye, Ace-aye, Wiedenbeck-aye. Motion carried.
In the absence of Steve Root there was not a Park Committee Report. The next meeting will be held June 1, 2015.
Due to the absence of Andy Blomstrom there was no Assessor’s Report.
Clerk Arnold reported that there was only one building permit processed however there are twelve building permits that have been applied for. Mike Kleisch the building inspector has not processed any of the twelve. Arnold communicated that the Clerk’s Office is receiving calls from homeowners and building contractors wanting approval to start projects. The building inspector Mike Kleisch has been contacted and he responds that he is too busy to take care of the permits and inspections. Kleisch also suggested in an email that the builder could just go ahead and start a project without benefit of an approved application. Jerry Bollig said he would talk with Mike Kleisch’s Supervisor Mark Below. The Clerk requested that the permits be issued within the week.
Constable Gary Wackett reported he had 212 miles, 11 hours logged in for the month of April 2015. He had 16 park checks, 4 warned for curfew hours, 1 checked person and 1 assist with theVillage of Oregon.
Clerk Arnold shared information that was provided for the Plan Commission pertaining to resident Pat Hermson’s request to create a conservation easement at 5375 Netherwood Road. This does not require approval from the Town or neighboring Village of Oregon however both should be aware of the easement. Supervisor Wiedenbeck explained that a conservation easement states that no one could build on that particular property. Hermson wants the Town to take over this land and keep it as a permanent green space. He would like it used as a park or walking trail with an Organization supporting this request in the future. Motion made by Van Kampen and seconded by Clark to be in favor of the Conservation Easement for the Pat Hermson property located at 5375 Netherwood Road (70 acres) subject to Mr. Hermson obtaining approval from the Village of Oregon. Motion carried. Van Kampen will follow up to attempt to learn why another resident that applied prior to this failed.
Chairman Ace shared that the Plan Commission is in search of a new member to fill a vacancy. Clerk Arnold informed everyone that an advertisement will be in the Oregon Observer for two weeks, the application can be picked up at the office or downloaded off of the Town’s Website. Applications will be accepted until June 8th, 2015 at 4:00 pm. The Plan Commission will suggest up to three candidates and the Town Board will then select the final member.
Chairman Ace expressed concern about the recycling compactor being too full for residents to use. The Clerk’s office contacted Pellitteri only to learn that the compactor has never been full and we could possibly go to every other week. The TORC attendants may be incorrectly instructing people to put their recyclables in the trash or burn pile rather than recycling. More research will need to be done to try to determine what the real issue is.
Ace reported that Public Works Employees are busy with ditch cleaning and shouldering. Public Works Employee Abel Schultz would like to get a plow blade that is bent fixed or replaced. Fixing the front portion of the blade would be a $3,200 expense and replacing would be $6,826. A decision should be voted on next month.
Town of Oregon Board Meeting Minutes
May 5, 2015 Page 3
Clerk Arnold shared an email from George Polnow of Fahrner Asphalt Sealers, LLC stating that the asphalt at the TORC has deteriorated to the point that crack sealing and any type of resurfacing will not extend the useful life of the pavement.
The Clerk informed the board that a former employee is once again filing for a workman’s comp. claim. This should not have any effect on the new workman’s comp. policy for the Town of Oregon.
Van Kampen reported that there will be an Oregon Senior Center Meeting tomorrow.
The June agenda should include discussion and possible action on a plow blade. New board chairs have been ordered. Ace requested the clerk check with Mark Genin to create an insert between the tables to provide a v-shape for better visibility. A new solar flag pole light has been ordered that will provide light on the flag. Ace will have Town Board Assignments prepared for the June meeting. Ace acknowledged Clerk Arnold and Deputy Clerk Hanson in honor of Clerk’s week.
Motion made by Van Kampen and seconded by Clark to approve the April payment vouchers in the amount of $76,952.92. Motion carried.
The Clerk referred to a brochure offering 2015 Town Officials Workshops. The Horton Insurance Group would like to provide a proposal for the Town’s Insurance coverage. With the LGPIF insurance increasing 45% and possibly being cancelled the board suggest the Clerk pursue the offer of a proposal. Clerk Arnold informed the Board members that our email system will be changing in the near future and information will be needed from everyone to get this accomplished. Forms were distributed and completed. The Clerk and Deputy Clerk will be attending the Clerk’s Luncheon next Wednesday at the Town of Montrose.
Motion made by Van Kampen and seconded by Clark to adjourn the May 5th, 2015 Town Board Meeting at 8:15. Motion carried.
Denise R. Arnold