Town of Oregon
Town Board Meeting Minutes
February 3, 2015
Town Board Chair Darryl Weber called the February 3, 2015 Town Board Meeting to order at 6:30 pm with the following Town Board Supervisors present Wayne Ace, Fred Clark, Steve Root, Phil Van Kampen, Constable, Gary Wackett, Clerk, Denise Arnold. Absent: Assessor, Andy Blomstrom and Treasurer, Rhonda Christensen LaFlash.
Motion made by Root and seconded to Van Kampen to approve the January 6, 2015 Town Board Meeting Minutes as presented. Motion carried.
Motion made by Van Kampen and seconded by Root to approve the January 17, 2015 Town of Oregon Caucus Minutes. Motion carried.
Motion made by Van Kampen and seconded by Root to accept the Financial Report as submitted by Deputy Treasurer Jennifer Hanson. Motion carried.
Marilyn McDole made an appearance informing the board that she was actively seeking the position of Oregon School District Board Member in the April 7, 2015 election. McDole shared that she had more time to spend in the position than her opponent and would bring fresh ideas. McDole requested that the board spread the word of her campaign.
Chair Weber inquired if there were any public comments to be brought before the Town Board, there being none the next item on the agenda was addressed.
Supervisor Root shared that Dane County has been down to look at the trees lining the Union Road area where the Dane County Anderson Farm Park is located. The County has trimmed dead branches and removed any that appear suspicious. The Friends of Anderson Park met with Dane County regarding the park. The area they are going to promote is an agricultural center there will be some expense for a well and the County has allocated funds for that project. This will probably take two years. The County is pushing for the dog park, there are funds available for this to provide fencing. This is in the planning stage with a prairie including trails and a buffer of trees surround the dog park area. They are negotiating with the farmer leasing the ground for agricultural use and have secured the right to start with the tree planting the summer of 2015 with the dog park opening in 2018. This will be a relief on the Town of Oregon Parks with frequent dog complaints.
Supervisor Van Kampen reported that the Oregon Area Fire/EMS Department is on track for the hiring of a new Fire Chief to replace Chief Bloom who is retiring at the end of May 2015.
Supervisor Clark shared that the Bellville Fire/EMS is pursuing a cost exploration for a new combo vehicle squad engine. The price quotes will be available at the June meeting this is not an emergency, rather a future purchase as they continue to struggle with funding and personnel issues.
Mark O’Brien representing the Brooklyn Fire/EMS Department informed the Board that they are in the process of refinancing their building loan with the USDA. They decided to check locally due to the extensive amount of paperwork with the USDA. Community National with David Fahey offered 4.09% interest on a 20 year loan. Union Bank & Trust Co. offered 3.99% for a ten year loan. They are favoring with Community National offered at this time and the town will have to sign new paperwork and approve this possibly at the next Town Board Meeting. O’Brien thought the principal was $80,000 or $90,000. In the last budget they put in for two part-time Fire/EMT positions.
Town of Oregon Meeting Minutes
February 3, 2015, Page 2
O’Brien thought that MATC students may be able to fill the void. A group is forming to look at vehicles, the tanker needs to be replaced. O’Brien thought the tank was purchased between 1979 and 1981. The old tanker has no power.
Dane County Supervisor Jerry Bollig talked about the upcoming Wisconsin Towns Association Membership Meeting in Cottage Grove on February 18th, 2015 where the topic of discussion will be the 911 operation. Thick walled buildings are one of the problems. The Dane County Board has been busy with zoning, and the tar sands pipelines pumping stations. The Company has received permission for the pumping stations from every county where the pipeline is located with the exception of Dane County. They would like to increase the crude pumped from 400 barrels to 1.2 million per day. Bollig shared that the Village bike trail will be paved all the way out to Fish Hatchery Road. There will be a 4 foot bike lane on both sides. This is only one mile from the Capitol City Trail. County funding is available and cost shared, they would like to pursue continuing the path.
Park Chairman Steve Root shared that the Park Committee discussed what every park needed and what their intentions were for improvements. They will work on trails and park equipment with a volunteer labor force. There is an issue with the resident at 4804 Kennedy Park Road, owner is Bruce and Sharon Rhutasel. There is a golf cart shed on the Town property and should be moved. He has been warned that it should be moved. Constable Wackett was unsure there was an ordinance to be used to write a citation. Clerk Arnold thought that because the Town uses the Dane County set back rules the situation would be handled together with Dane County. Root also shared that the Park Committee is recommending the oaks and elms be trimmed at BiCentennial Park and Town Park. Root had obtained bids for the project.
Motion made by Van Kampen and seconded by Root to contract with Nikolas Tree Service to complete the tree trimming of BiCentennial Park for $800.00 and the Town Park is $2,700.00 for a total expenditure of $3,500.00. Motion carried.
Supervisor Root shared information from Assessor Blomstrom in his absence. Blomstrom informed Root that he sent out all the validation letters and received approximated two thirds of them back. He has until February 15th to file those with the County and he thought it was still doable. There are 57 splits this year and he is working on them and is one half done. There have been some inaccuracies with the splits in the past. There is concern that they will not be done correctly. Clerk Arnold suggested that the Board approve Blomstrom calling Market Drive support. Root also reported that Blomstrom’s computer has not been performing required backups. Root followed up that Blomstrom’s computer must be on and hooked up to the internet for successful backup. Root will follow up on the Foust property, how much the Market Drive support will cost, and get more history on the splits.
The Board decided that the Open Book will be held on Thursday May 14 from 5:00-7:00 pm and Saturday May 16th, 2015 from 10:00-noon. The Board of Review will be held Saturday May 30th, 2015 from 9:00-11:00. Clerk Arnold will research about possible training options for Board of Review education. All Board Supervisors and the Clerk need recertification for Board of Review.
Town of Oregon Meeting Minutes
February 3, 2015, Page 3
Clerk Arnold reported that there were three new housing starts in the month on January 2015 and seven building permits total.
Constable Wackett reported that in January there was a house lost due to fire at 484 Sugar Hill Road the residence is owned by Sam Tartamella. Root reported that there have been loose dogs running around in the Town Park. A resident reported the license plate of the owner to Dane County and two citations were issued. Constable Wackett mentioned that the dog citation rate in the Town’s codification should be reviewed and possibly increased.
Supervisor Ace reported that things are going well with the Public Works Department. They like the new truck and have been handling snow removal.
Ace reported that Public Works Employee Schultz had a list of roads that are being considered for road work this year. The list was submitted to the Town of Dunn with a possible road bid. Van Kampen reminded everyone that the board had already decided that the Town would not participate in a joint road bid. More research and communication is required to be completed before a decision can be made. The subject was tabled until the March 2015 meeting.
Clerk Arnold shared correspondence from Dane County regarding the Town’s Bridge Report. The Bell Brook Road Bridge has a sufficiency rating of 56.4. The Bridge is not in the best of shape however the funding is not available unless the bridge is below a rating of 50 or lower. The fee for the inspection is $175.00. No action was needed at this time.
Clerk Arnold reported that the Worker’s Compensation premium for 2015 is $10,890.00 which is down from 2014 at $12,448.00. The highest paid was in $13,815.00 in 2010.
Van Kampen shared that the Oregon Senior Center had not held any meetings in the new year.
Future agenda items include Brooklyn Fire/EMS refinancing and the 2015 Road Bids. The next Town Board Meeting will be held on March 3, 2015.
The Town Board Supervisors all confirmed that Jennifer Hanson will be sworn in as the Town of Oregon Treasurer at the 2015 Annual Meeting to be held on Tuesday, April 21, 2015 at 7:00 pm. The Treasurer’s position was changed from elected to appointed at the November 20, 2013 Budget Hearing for the 2014 Budget. At the October 1, 2013 Town Board Meeting Rhonda Christensen LaFlash was appointed as the Town of Oregon Treasurer and Deputy Clerk Hanson was appointed as Deputy Treasurer. Christensen LaFlash will resign effective the April 7th 2015 election.
Motion made by Van Kampen and seconded by Clark to approve the payment vouchers for January 2015 as presented for the amount of $3,314,663.18. Motion carried.
Motion made by Clark and seconded by Root to adjourn the February 3, 2015 Town Board Meeting at 7:45 pm. Motion carried.
Denise R. Arnold, Clerk