Town of Oregon
Town Board Meeting Minutes
August 4, 2015
1. Call Town Board Meeting to Order.
Chairman Wayne Ace called the August 4, 2015 Town Board Meeting to order at 6:30 pm.
2. Roll Call.
Clerk Arnold called for the roll the following Town Board Supervisors were present, Tom Wiedenbeck, Fred Clark, Steve Root, Phil Van Kampen and Chairman Wayne Ace. Also present were three residents and Bill Buglass of Payne and Dolan.
3. Reading and approval of minutes from previous meeting.
Motion made by Root and seconded by Van Kampen to approve the July 7, 2015 Town Board Meeting Minutes as presented. Motion carried.
4. Financial Report and acceptance.
Motion made by Root and seconded by Clark to accept the Financial Report as prepared by Deputy Clerk/Treasurer Jennifer Hanson. Motion carried.
5. Public Comments.
Clerk Arnold read an email from resident Robert Pultz residing at 5593 Bell Brook Rd, Brooklyn, WI 53521. Mr. Pultz sited that there was a field of corn owned by Justin Gobel of 367 Tipperary Rd at the intersection of Tipperary Rd. and Bellbrook Rd. that was obstructing the visibility for safe passage. There is a stop sign on Bellbrook Rd. however there is not on Tipperary Rd. Pultz felt the six rows of corn that Mr. Gobel had removed was not sufficient to avoid an accident. After some discussion it was determined that the Clerk would compose a letter to be approved and signed by Chair Ace to send to Mr. Pultz. Clerk Arnold will also include the Wisconsin State Statutes and information prepared by Attorney Lee Tournie legal counsel from the Wisconsin Towns Association on road right of way.
Lee Christensen residing at 4527 Rome Corner Rd, Brooklyn, WI 53521 addressed the Town Board with a piece of seal coated asphalt that is breaking away from the pavement and is found in his yard when he mows. Chair Ace will assess the road, however there is not funding enough to repave at this time. Bill Buglass of Payne and Dolan suggested applying some cold patch.
6. Eagle Scout presentation.
Park Chairman Steve Root introduced Eagle Scout Candidate Jeremy Bono. Scout Bono shared about his project of building a gazebo at the Bi-Centennial Park. It was a long project with 24 volunteers logging 165 hours. The gazebo was constructed off site then assembled at the park due to the lack of electricity at the park location. The Board thanked Jeremy for his hard work and effort.
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7. Discussion and possible action re: Anderson Farm Park progress.
Jerry Bollig shared that Dane County did remove the trees that came down on Union Road. Bollig also reminded the board that Dane County is very willing to help with the maintenance of the Park.
8. Communication and action of the Dane County Board – Bollig.
The Village should have a new Police Chief hired by the end of August, it is just a matter of a background check at this point in time. Mark Below is retiring in September as the Village Public Works Director, he has been employed with the Village for 44 years. Bollig shared that there is a procedure for Lincoln Rd both Public Works Departments from the Town and Village should do a tour of the road, it must be brought up to the condition of the average road in the town. The Village has approved a civic campus plan and hired a consultant. The Senior Center and Library need to be replaced and the consultant will assist with the process to make the best plan to not interfere with the administrative buildings at a later time. County Highway MM is done, Fish Hatchery Rd to the bike path is done. The bike path had to close to due to the high volume of use during the construction process. Dane County is still struggling with the homeless people, two million dollars have been put in the budget for a shelter. Dane County is studying the jail, one study regarding the safety, a second covering the length of stay and a third to cover alternatives to the program.
9. Fire & EMS Report (Oregon: Van Kampen, Belleville: Clark, Brooklyn: Wiedenbeck).
Supervisor Van Kampen reported that the OAFED is running well with the new Chief and that they will be looking at purchasing a new ambulance. Supervisor Clark did not have any new information regarding Belleville Fire/EMS. Supervisor Wiedenbeck provided the Board with a written report regarding the Brooklyn Fire/EMS from the July 15, 2015 meeting. Staffing seems to be the most difficult problem due to limited funds. Ryan Brothers could assist as a private contractor. The training requirements to be certified make it prohibitive to bring in new people due to the time commitment. Wiedenbeck also provided a list of potential solutions generated from that meeting.
10. Discussion and possible action re: Future of Hermsen Property, 5375 Netherwood.
Supervisor Van Kampen explained that Pat and Patricia Hermsen are the property owners of 5375 Netherwood Road in the Town of Oregon. Hermsen is working with Natural Heritage Land Trust to ensure that their property would be maintained in a natural state. He has taken care of the invasive species. About 3 acres surrounding each of the homes located there would not be in the easement. A conservation easement would be placed on the approximately 70 acre property. This may possibly be too burdensome for the Town. The Park Committee could not really take the project on. The land would need to be perpetuated and maintained as groomed trails and passive recreation in the state it is in now and never developed. Root said the park budget could not maintain the care of a seventy acre park. It may become land locked. The Park Committee would recommend a resolution that the Village of Oregon take it on. Adjoining municipalities could possibly support the deal. Motion made by Van Kampen and seconded by Root to decline the
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offer and thank Mr. & Mrs. Hermsen explaining that the Town fully supports their effort however the Town is not interest in the project. The Town encourages the Hermsens to pursue the Village of Oregon participation. Motion carries. A resolution template will be created for the Town to sign at the September 2015 meeting.
11. Park Committee Report and Action – Root.
Supervisor and Park Committee Chairman Steve Root shared that at the last Park Committee Meeting Jeremey Bono presented his report on his completed Eagle Scout project in the Bi-Centennial Park. Another potential Eagle Scout Candidate gave a proposal of his project at Bi-Centennial Park of trail enhancement. Motion made by Root and seconded by Wiedenbeck to allow for up to $600.00 to support this Eagle Scout project for mulch, timbers and signs needed for the trail clean up and enhancement. Motion carried. The project start and completion will be in the month of August 2015. Root is in the process of gathering estimates for the survey expense of Kennedy Park.
12. Discussion and possible action re: Purchase of park trail maintenance equipment. – Root.
Park Chair Root provided a quote and information for a swing boom cutter that would be helpful in the maintenance of park trails. The cost of the equipment would be $8,300 and would be attached to the bobcat. Public works employees will attend a demonstration of the piece of equipment. No action will be taken at this time.
13. Discussion and possible action re: Sealcoating of Town Park. – Root.
Root provided three quotes submitted from two different vendors with various options for sealcoating and crack filling the Town Parking lot, Town Park Road and walking path. The parking lot and walking path would be paid for with Park funds. After discussion it was decided that the Chair Ace would contact George Polnow of Fahrner Asphalt Sealers, LLC to negotiate the price. A special board meeting will be set up after the information is obtained to make a final decision.
14. Discussion and possible action re: Driveway at 949 Johnson Ave.
All Board Supervisors received a letter from the homeowner located at 949 Johnson Avenue, Oregon, WI 53575. Robert and Elizabeth Cropp feel that their cement driveway was saw cut too far back when Johnson Ave. was being repaved. The cut was done at the expansion relief cut by Payne & Dolan. It is common to go back two feet however 949 Johnson was cut five to seven feet back. Public Works Employee Abel Schultz marked the saw cut line. The Board felt the work was done as our driveway ordinance reads. Mr. Cropp is requesting that the Town remove the asphalt and replace it with concrete. This item was added to the agenda on the day of the meeting therefore Mr. and Mrs. Cropp were not in attendance and not all Board members had received the letter. The board decided that a letter should be sent to the homeowner to invite them to the next meeting. Mr. Cropp is claiming in writing that he will take action against the Town of Oregon.
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15. Assessor’s Report and Recommendation – Blomstrom.
Supervisor Root received a call from Assessor Blomstrom prior to the Board Meeting that he would not be in attendance.
16. Building Inspections Services Report – Arnold.
The building inspection service is still not running smoothly with Independent Inspections, Ltd. Clerk Arnold prepared a report comparing the cost of the building inspection services with Independent and the Village of Oregon services. The Town of Oregon is paying the Village and Independent for duplication of services. Wiedenbeck inquired if Independent would handle the commercial electrical inspections? Clerk Arnold shared that Independent will handle commercial building processes however it was agreed that Wiedenbeck would finish the Jim Purdin commercial condominium project.
17. Discussion and possible action re: Amendment to Building Permit Fee Ordinance; Electrical Permits for plan review and inspections; Permit Fee $50.00 plus $0.06 per sq. ft. all areas (Minimum Fee of $75.00).
Motion made by Van Kampen and seconded by Root to amend the building permit fee schedule with Independent Inspections LTD to include electrical plan review and inspection; permit fee of $50.00 plus $0.06 per square feet, all areas with a minimum fee of $75.00. Motion carries.
18. Constable’s Report – Wackett.
Constable Wackett was not in attendance.
19. Plan Commission Report and Recommendation – Wiedenbeck.
Chairman Ace thanked Bill Buglass of Payne and Dolan for providing a tour at the Klahn Pit for Board Supervisors and the Plan Commission Members. The Board requested to tour the Anderson Quarry with a Geologist in attendance. Buglass thought that could be arranged in conjunction with some scheduled blasting this fall. Wiedenbeck reported that the Plan Commission Meeting was quick and then they attended the Klahn Pit tour. He also brought up that a new chair needed to be appointed. Chair Ace shared that Brian Duffin will be the new chair of the Town of Oregon Plan Commission.
20. Discussion and possible Approval re: Appointment of Plan Commission members Andy Blomstrom and Paul Morrison to another three (3) year term – 6/15-6/18.
Motion made by Van Kampen and seconded by Wiedenbeck to appoint Andy Blomstrom and Paul Morrison to another three year term from 2015-2018 on the Plan Commission. Motion carried.
21. Public Works and TORC Report – Ace.
Clerk Arnold shared that new smart phones were purchased for the Public Works Department employees for $200.39. Chair Ace reported that they are roadside mowing for the second time. The parks need more time and attention. Ryan and Abel are willing to work more hours and would like to accumulate comp. time rather than overtime pay. Ace inquired as to what the board thought should be done with the recently paved roads in Fahey Heights regarding shouldering. Should it
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be gravel shouldering or dirt with grass seed? The Board agreed that gravel would be best suited for care of the road edge and cost.
22. Discussion and possible action re: Potential Impacts of the state’s 2015-16 Budget Bill - Arnold.
Clerk Arnold did not have any new items regarding the budget.
23. Discussion and possible action re: Changes to Town‘s Property Insurance – Arnold.
Motion made by Van Kampen and seconded by Clark to maintain the property coverage with the LGPIF until the State of Wisconsin discontinues the coverage. Motion carried. The premium for 2015-2016 is $3,052.00.
24. Discussion and possible action re: Senior Center – Van Kampen.
Van Kampen reported that the Senior Center has not had a meeting.
25. Discussion and possible action re: Review of Town Ordinances.
No discussion or action necessary.
26. Discussion and possible action re: Employee Performance Process – Root.
Root provided a time table of events for the 2015 employee performance evaluation. The board agreed to start the process the first week of September and complete the verbal evaluations the week of September 21, 2015.
27. Board Communications/Future Agenda Items.
Future agenda items include: The Hermsen resolution, possible purchase of a park brush cutter, OAFED vehicle purchase for the fire chief and an Eagle Scout presentation.
28. Approval of Payment vouchers – Arnold.
Motion made by Root and seconded by Van Kampen to approve the payment vouchers for the month of July 2015 in the amount of $126,467.07. Motion carried.
29. Clerk’s Report – Arnold.
Clerk Arnold shared a report from the Oregon Youth Center for the months of March thru June 2015 about attendance numbers and activities. This report was prepared by Diane Newlin.
Motion made by Clark and seconded by Root to adjourn the August 4, 2015 Town Board Meeting at 8:35 pm.
Denise R. Arnold