Town of Oregon
Town Board Meeting Minutes
September 2, 2014
Chairman Darryl Weber called the Town of Oregon Board Meeting to order on September 2, 2014 at 6:30 pm with the following Town Board Supervisors present: Wayne Ace, Fred Clark, Steve Root, Phil Van Kampen, Constable Gary Wackett and Clerk Denise Arnold. Absent: Assessor Andy Blomstrom and Treasurer Rhonda Christensen LaFlash.
Motion made by Van Kampen and seconded by Root to approve the Town Board Meeting Minutes from August 5, 2014 as presented. Motion carried.
Motion made by Root and seconded by Van Kampen to accept the August 2014 Financial Report as prepared by Deputy Clerk/Treasurer Jennifer Hanson. Motion carried.
Motion made by Weber and seconded by Van Kampen to approve land division and rezone request petition number DCPREZ-2014-10753, Parcel number 0509-074-8001-0 located on Highway D, Oregon, WI 53575. The request is to divide property into two lots. No building sites will be created as the density study revealed there are none available. Lot 1 would be the existing home and outbuilding on 8.9 acres, zoned RH-3. The remaining 42 acres would be zoned A-1 Ex. Petitioner and owner is Gerald Granger, 6100 County Highway D, Oregon WI 53575. A joint driveway agreement is required and there would be no impact fee because there is not a buildable site being created. Motion carried.
Resident Gary Shackelford residing at 5549 Windridge Road in the Town of Oregon shared a complaint regarding the 2014 Black Slag roadwork that was done in the Windridge Subdivision. Shackelford felt that there was excess product applied to the roads that was tracked into garages, vehicles and homes. The base of every driveway had loose excess product as well. The road condition had improved with the recent hard rains and the product had seemed to fuse into the road over the last week. George Polnow from Fahrner Asphalt Sealers spoke about the project and felt that it was a good quality job done for the Town. Polnow went on to explain that 20% excess product is applied to sufficiently cover the emulsified asphalt this allows residents to drive on the road during the settling process. Shackleford inquired if there is a different way to seal the roads than using this procedure. Polnow explained that a slurry sealant could be applied however you cannot drive over it and the road would have to be closed for at least a full day with no traffic. Slurry does not have any loose material it dries hard, it can be peeled off with a snow plow and could crack. The other possibility is a mixture of polymer modified asphalt emulsion, crushed dense graded aggregate mineral fill additive and water. With the polymer you can sweep the excess off in one to two days. Both of these procedures are 20% to 30% more expensive. With the black slag there is a waiting time of seven days before sweeping can be done. The Clerk explained that the informative letter that is sent to the residents could include what to expect when black slag is used. This was our first experience. Clerk Arnold also shared that the company that was sub-contracted to perform the sweeping on the road reported that a second sweeping would do more harm than good by loosening slag product that was beginning to adhere to the road surface. It would also be a $400 minimum charge and would be billed at $145 per hour. Polnow also added that the road will stay very black and this will help with snow melt and less road salt will be used for years to follow. There were three complaints reported to the Clerk’s office on the black slag work
Town Board Meeting Minutes
September 2, 2014
Eagle Scout George Johll presented his Eagle Scout Project. Scout Johll did trail restoration in Bi-Centennial Park. The path had overgrown vegetation taking over the path. Trail timbers lined the path and landscaping fabric was applied. Rebar was pounded into the timbers and thru landscaping fabric. There was 375 feet of mulch distributed. Scout Johll thanked the Town Board and Park Committee for the funding of the project and Steve Root for his guidance and support.
There were no public comments therefore the next item on the agenda was addressed.
Dane County Supervisor Jerry Bollig submitted a report prior to the Town Board Meeting. Bollig shared that he talked with Pam Dunphy from Dane County and they have completed patching of the potholes on Highway County A in the Town of Oregon. Re-grading of County A will also be done. Bollig inquired if shouldering by the Village of Oregon had been done on Lincoln Road? The Board informed Bollig an attempt had been done however is probably was not enough to make a difference. Bollig will follow up on that. Van Kampen inquired about the ride around Bollig did with the County Representatives. They agreed that the roads are bad however budget issues are a problem. Fish Hatchery is still on the list for 2017 however the road will not last that long. Van Kampen congratulated the County Board and Chair for taking on the project of redistricting in Dane County.
Supervisor Van Kampen reported that Chief Bloom has announced his resignation from the OAFED in May of 2015. Possible hiring of a fulltime chief has been discussed. Van Kampen is encouraging holding off on any major purchases until the new chief has been hired. Weber was concerned about the morale of the department. While Van Kampen recognized the merit in keeping up with new equipment there is not an agreement in staff as to what should be purchased. Clark inquired about the hiring process for a new Chief. The OAFED has not decided if they will use a recruiter or hiring on their own. Van Kampen invited the board to contact him or discuss now if anyone feels differently regarding the purchase decision. There is the possibility of combining equipment purchases. Supervisor Clark did not have anything to report on regarding the Brooklyn and Belleville Fire/EMS.
Van Kampen requested that the next item on the agenda be tabled regarding the OAFED tentative agreement with local 311/Fire Union until the mid-month meeting scheduled for the Board.
Town Supervisor and Chair of the Park Committee Steve Root shared a copy of the Grant Payment Request form submitted July 26, 2016. A check in the amount of $16,463.80 was received today which was the full amount of stewardship grant applied for the Town Park. The Park Committee is asking for approval of an Eagle Scout Project in Bi-Centennial Park for a shelter with a handicap assessable picnic table. The design is a small shelter with metal roof and cedar for an estimated cost of $3,000. Motion made by Van Kampen and seconded by Clark to approve $3,000 for the Jeremy Bonno Eagle Scout Project in Bi-Centennial Park.
Motion carried. The Park Committee is working with troops 50 and 168 on the concept of maintenance as an Eagle Scout Project. This will require Scout Council approval as well. There are also a couple more potential Eagle Scout Projects being discussed for next year.
The Clerk shared that the Assessor walk thru inspection letters have all been completed. Assessor Blomstrom still needs to complete these and everything should be done by the end of September. Despite the five year time frame the board decided not to continue with the walk thrus at this time.
Town Board Meeting Minutes
September 2, 2014
Clerk Arnold reported there were eleven new building permits applied for in August. There is one new dwelling start.
Constable Wackett shared a written report for the month of August. There were 2 check persons, 1 assist Oregon EMS, 1 assist Brooklyn Police Department, 20 park checks with 3 verbal warnings for park hours. Wackett has observed there have been shots fired through many road signs.
Weber shared that the Plan Commission recommended the Granger land division rezone for the Board to approve. The second building is being constructed on the Jim Purdin property. There may be a third building.
Clerk Arnold shared information about a call from Mike Denu who is the Associate Executive/Youth Development Director of Sports at the YMCA. The YMCA will no longer be supporting the Oregon Youth Center financially. Arnold visited the center and attended a meeting discussing how to assist and brain storm. Jerry Bollig thinks over time the center will be better off but difficult at first. Short term funds may be needed to make it through the end of year. Arnold has volunteered to be on the board. Paperwork is being submitted for a 5013C. The YMCA is choosing to go another direction. The Clerk confirmed that it is okay with the Board for the Youth Center Board to meet at the Town Hall the last Wednesday of the month for three months.
Supervisor Van Kampen reported that the Senior Center will be meeting in two weeks.
Public Works Employee Abel Schultz submitted a report of projects they have been working on. Supervisor Ace shared that Bramble Lane and Lawry Court will be paved sometime this week. The Truck is being detailed at Monroe Truck for snow plowing if it is not done soon we will need to put some pressure on to be prepared for winter season.
Motion made by Ace and seconded by Van Kampen to approve the trade-in of the Bobcat for a new model 5570 Bobcat for an additional $800. Motion carried.
Supervisor Root distributed packets for employee job reviews. The date for the meeting needed to be changed to Monday September 22, 2014 at 6:00 pm. Van Kampen requested that the OAFED item be placed on that agenda. This will be a closed session.
Van Kampen suggested that the posts on the walkway be painted. Arnold shared the tiles in the foyer area are wet and the wall is stained from water. Maintenance needs to be done before the November 4th election. Ace suggested water proofing business, at least try to get an estimate. There are also ceiling tiles in the hall and the clerk’s office that need to be replaced. Van Kampen said he would take care of that. Ace has a couple more potential snow plow drivers for this season.
Motion made by Van Kampen and seconded by Ace to approve August Payment Vouchers in the amount of $88,538.71. Motion carried.
Clerk Arnold provided a list of meetings for the month of September. A letter of foreclosure for the property located at 5726 Alpine Road, Oregon, WI 53575 was received by the Sheriff’s Office today. The sale will be held on September 23rd, 2014. The board agreed that if extra space was needed for a headstone for plot #42 1-3 it should not exceed 3 inches.
Motion made by Van Kampen and seconded by Root to adjourn the September 2, 2014 Town of Oregon Board Meeting at 8:15 pm. Motion carried.
Denise R. Arnold