Town of Oregon
Town Board Meeting Minutes
March 4, 2014
Chairman Darryl Weber called the Town of Oregon Board Meeting to order on March 4, 2014 at 6:30 pm with the following Town Board Supervisors present Wayne Ace, Fred Clark, Phil Van Kampen and Clerk Denise Arnold. Assessor Andy Blomstrom arrived at 7:05. Absent: Supervisor Steve Root, Constable Gary Wackett and Treasurer Rhonda Christensen LaFlash.
Motion by Ace and seconded by Clark to approve the February 11, 2014 Town Board Meeting Minutes with the request to correct a spelling error. Motion carried. Clerk Arnold will make the necessary correction.
Motion made by Ace and seconded by Van Kampen to accept the financial report as submitted by Deputy Clerk/Treasurer Hanson. Motion carried.
Chair Weber asked if anyone had public comments or items not listed on the agenda. Barb Feeney residing at 460 Windmill Rd., Brooklyn, WI addressed the board and residents in attendance sharing that she is running for Oregon School District School Board. Feeney is representing the Rutland portion of the School District position and running against Lee Christensen.
Supervisor Ace stepped down from the Town Board for the next item on the agenda.
Motion made by Van Kampen and seconded by Weber to approve a land division and rezone petition number DCPREZ-2014-1066-7, parcel number 0509-0838-500-2. The request is to create 2.0 acre residence from farm land. The petitioner and property owners are Wayne and Dee Ace, 1219 County D, Oregon, WI 53575. Motion carried. Supervisor Ace did not vote. The driveway plan that was presented to the Plan Commission is projected to change from a shared driveway agreement to using the existing field driveway. Weber requested that Ace return to the Plan Commission for approval of this change.
Supervisor Ace resumed his position on the Town Board.
Todd Petterson from General Communications spoke about the DaneCom radio system and was available for questions. Weber asked about the start date of DaneCom. Petterson shared that DaneCom is not live yet and probably won’t be until the end of March. Van Kampen inquired about if the repeater located in the Clerk’s office was shut down would it affect the Village of Oregon? Petterson did not think that the Village would be affected. The Board agreed that they would contact the Village before shutting the repeater off. Van Kampen asked if the portable units will work all over the Town of Oregon. Petterson said that using a grid system the radios have been tested all over Dane County with success. Weber explained that Chad Fleck who is the DaneCom Radio System Administrator had told the Town that they did not have to purchase radios the County would provide a pool of radios in the event of an emergency. Dane County Sheriff’s Deputy Mica Weber shared that a municipality would still want their own radios to handle the volume of assistance that you would need in an emergency in real time rather than a delay of surplus radios that you might not be familiar with. It would be fine to count on extra or auxiliary radios from the County but not your only resource. Petterson shared that mobile devices are no longer legal to use by CDL drivers. There was some question about this ruling as the Town understood that hands
Town of Board Meeting Minutes
March 4, 2014
free devices were still acceptable. The Clerk will follow up on that and Petterson said he would share the information he has with the Board.
Motion made by Ace and seconded by Van Kampen to approve the purchase of six Kenwood mobile radios for approximately $6,400 this quote includes five carrying cases and car chargers. Motion carried. This includes a three year warranty on the radios and lifetime on the carrying cases. The radios are for three three public works trucks, Supervisor Ace, Constable Wackett and one in the Clerk’s Office.
Ace requested that the large equipment discussion be tabled until next month. The new plow truck should be ordered this week. Public Works Employee Ryan Zurfluh is on a medical leave for a scheduled knee surgery today, this was not a work related injury. Zurfluh hopes to return in approximately two weeks. There have only been two weekends since December that Public Works Employees have not needed to plow snow on the weekend.
Weber reported that the TORC is functioning well and despite the severe winter weather the equipment has held up.
The Friends of Anderson Park have had a couple of work days and have been cutting buckthorn. Resident Bob Garvoille residing at 5147 Bell Brook Road, Brooklyn, WI 53521 suggested that the trees along there be taken down, some of them are dead and are creating a potential hazard. Weber thought that Dane County would be responsible. Dane County Supervisor Jerry Bollig will check with his contacts at the County to see what they can do. There is a question as to whether or not the trees are positioned in the Town’s road right of way, in that case the Township would be responsible for their removal.
Bollig distributed a handout on the background of the Dane County 911 Center. Bollig shared that the Village has completed the traffic study conducted on Lincoln Road and is considering lower the speed limit. The Village has the authority to change the speed limit. There is discussion at the Village of possibly dropping the speed limit to 25 mph on Lincoln Rd to Glenway Road. Weber felt the real issue is the condition of the road not the speed limit. Lincoln Road needs to be repaired and restore the road shoulders. The Town Board would like to include the issue on the next agenda to discuss and make a recommendation to the Village of Oregon. Bollig gave a copy of the traffic study to Clerk Arnold. Bollig also requested that Chair Weber contact Urban Towns Committee Executive Board Chairman Jerry Derr to discuss Dane County Ordinance Amendment 26. Weber stated that the Town of Oregon Board approved the OA26 at the February 11, 2014 Town Board Meeting following the recommendation from the Plan Commission. Derr would like to see that regulation controlled at a local level. Van Kampen felt that it was a better way to go because the County has the ability of legal resources and experts to enforce the proposed OA26.
Supervisor Van Kampen shared that OAFED is looking to purchase a new thermal camera for approximately $9,000. Those funds are available in the budget. Clark did not have anything new to report regarding Brooklyn or Belleville Fire Departments.
In the absence of Park Chair Steve Root there was no Park Committee Report.
Assessor Blomstrom shared that he has processed the land splits. He has been working on sales ratios as assigned by the State. He mailed 44 validation letters to gather information.
Town of Board Meeting Minutes
March 4, 2014
Blomstrom came up with a 104 percentage value this year. When the official report comes out from the DOR he will contact them to see if any adjustments need to be made. Blomstrom distributed his report to the Board. He has completed half of the 2013 building permits.
The Assessor, Board Supervisors and Clerk agreed to set May 1, 2014 from 5:00-7:00 and May 3, from 10:00 to noon for Open Book and May 31, 2014 from 9:00-11:00 for the 2014 Board of Review.
The Clerk shared that there were three building permit applications pulled in the Town of Oregon in the month of February 2014.
There was not a Constable’s report submitted.
Weber reported that the Ace land division was the only thing on the Plan Commission agenda last month.
Clerk Arnold inquired if the Board would like to have a full audit in 2014. The projected cost is $10,500. Due to the change in the office of the Treasurer the Board will tentatively agree to conduct a full audit with Baker Tilly. This decision could change and will be discussed again at budget time.
There were no new developments with the Oregon Senior Center.
Future agenda items include the Lincoln Road speed recommendation decision, the tree issue with Anderson County Park on Union Road and discussion and possible action regarding large equipment purchase.
Motion made by Ace and seconded by Clark to approve the payment vouchers for the month of February 2014 in the amount of $1,231,103.18. Motion carried.
The April Town Board Meeting will be held April 8, 2014 at 6:30 pm due to the Spring Election being held on Tuesday April 1, 2014.
Motion made by Clark and seconded by Ace to adjourn the March 4, 2014 meeting at 7:45 pm. Motion carried.
Denise R. Arnold