Town of Oregon
Town Board Meeting Minutes
February 11, 2014
Chairman Darryl Weber called the Town of Oregon Board Meeting to order on February 11, 2014 at 6:30 pm with the following Town Board Supervisors present Wayne Ace, Fred Clark Steve Root, Phil Van Kampen, Constable Gary Wackett and Clerk Denise Arnold. Absent: Assessor, Andy Blomstrom and Treasurer Rhonda Christensen LaFlash.
Motion made by Ace and seconded by Clark to approve the Town Board Meeting Minutes from January 7, 2014 as presented. Motion carried.
Motion made by Ace and seconded by Root to approve the Town of Oregon Caucus Minutes from January 18, 2014 as presented. Motion carried.
Chair Weber inquired if there was anyone that had any item to address that was not on the agenda. Town of Oregon resident Gwen Maitzen residing at 1233 Union Road shared that she is a candidate for the Oregon Public School Board. Maitzen taught school for 25 years and is now retired and would like to bring that expertise to the school board. Maitzen explained that she has concerns regarding the current proposed school referendum. The school population has increased and the core curriculum needs to be adjusted and she would be valuable in developing a strong relationship. Maitzen reminded the residents in attendance to vote at the Spring Primary Election to be held on February 18, 2014.
Motion made by Van Kampen and seconded by Root to accept the January 2014 Financial Report as submitted by Deputy Clerk/Treasurer Jennifer Hanson. Motion carried. All accounts that are used for transferring of funds have now been moved to the Bank of Oregon.
Supervisor Ace shared information on updating the Town’s radio system to be compatible with DaneCom. The Board and Public Works employees agreed that six handheld units would be needed. The following public officials and departments would receive hand held radios: Supervisor Wayne Ace, Constable Gary Wackett, the Clerk’s Office and three radios for the Public Works Department. Ace shared that the representative from General Communications was not able to attend the meeting. The item was tabled until next month when more information could be gathered.
Public Works Employees Abel Schultz and Ryan Zurfluh were in attendance to discuss a large equipment purchase. Schultz presented a list of pros and cons on the possible purchase of a 4 wheel drive truck with a benching wing vs. a single axle. The Public Works Employees prefer to have the 4 X 4 truck to use with the V-plow purchased in 2013. They felt they could do a better job and not have to wait to borrow the Town of Dunn grator. Schultz obtained a total of three bids from Western Star, International, and Peterbilt the 4 X 4 truck would be approximately $50,000 more. Bids were accepted for a 2 X 4 truck from the same vendors along with Kenworth.
Resident Mark O’Brien stated that he was on the board when the Town purchased the grader, he would like to see the Town trade the grader for a new one. Resident Howard Ace suggested using Jason Marshall’s service rather than purchase a 4 wheel drive. Chairman Weber finds it hard to justify the additional $50,000 for a 4 X 4 truck. Weber spoke with representatives from the Towns of Winfield, Excelsior, Springfield and
Town of Oregon Board Meeting Minutes
February 11, 2014
Middleton and none of those municipalities want the 4 x 4 trucks. Weber stated that the 4 wheel drive is overkill and is a want more than a need. The maintenance and fuel cost will cost more as well. Resident Jim O’Brien favors a single axle and use the difference toward a replacement grader. After a lengthy discussion Chair Weber asked each board member their opinion on the purchase decision.
Supervisor Van Kampen was opposed to a grater purchase based on the past usage. Supervisor Root is against the grader because it just was not used enough. Root appreciated the job done by the road crew now and in previous years. Root felt we need to maintain the roads and be prudent as well. Root would support the 4 X 4 for safety and security reasons. Supervisor Clark spoke against the 4 X 4 purchase because of the cost, he also did not want to spend money on a grader and was in favor of hiring Jason Marshall and working with the Town of Dunn. Supervisor Ace felt the difference between the 4 X 4 and 2 X 4 truck was too great. Factoring in the age of all of our current equipment the additional cost of $50,000 is just too much. Ace had prepared a list of Town equipment displaying the age of each item and the model year. There is equipment that needs to be updated over the next few years. The additional cost might be better spent on updating another piece of equipment. All of the Board Supervisors agreed that a new plow truck needs to be purchased.
Motion made by Ace and seconded by Van Kampen to approve a 2 X 4 truck purchase for no more than $140,000. Root questioned the trade in value. Weber suggested that the engine size and box size be reviewed and possibly increased. Motion carried. The Board thanked the Public Works Department for coming to the meeting.
Clerk Arnold reported that the salt contract has been depleted and we no longer have any vendor to supply salt. We are using limestone chips. We have two loads of salt back ordered at this time with an undetermined delivery date. The price will be $63 per ton.
Root shared that a work crew is cutting buckthorn in the Anderson County Park. Operation Fresh Start is an organization that is supported by the County. There are two more work sessions scheduled for March. Friends of Anderson Park is on its way to a 5C3 status that will allow them to apply for County Grant Money. The Clerk shared a plow log provided by Public Works Employee Ryan Zurfluh recording 90 minutes of snow removal time this winter season at the Anderson Park.
Motion made by Van Kampen seconded by Root to approve Dane County Ordinance Amendment Number 26, 2013-2014 – regarding abandoned nonconforming mineral extractions sites. Motion carried. O.A. 26 if adopted will only affect land upon which a mineral extraction operation was once in existence, but has been inactive for over a year. This will not prohibit future mineral extraction on these sites it would only require a conditional use permit be obtained to conform to the ordinance.
Mark O’Brien reported that the Brooklyn Fire Dept. is applying for a tax free status. They are still working on an accounts receivable system to aid in tracking donation collections. Radios have been purchased, this has been complicated because they must function in Rock, Green and the Dane County system. The Kenwood radios have not
Town of Oregon Board Meeting Minutes
February 11, 2014
performed well according to residents Josh Nordstrom and Mark O’Brien. Tom Bauer is the new Fire Chief for Brooklyn.
Root shared that the Park Committee did not have a meeting in January 2014. Motion made by Weber and seconded by Van Kampen to approve Josh Nordstrom as a new Park Committee Member. Motion carried. Josh is also available to assist with mowing the parks. Nordstrom was instrumental in the Della Park project.
Clerk Arnold reported that four building permit applications were submitted in the month of January 2014.
Constable Wackett reported there were 3 assists with Dane County Sheriff’s Dept., 1 election sign complaint and one assist to a motorist in January. Due to medical reasons Wackett will have limited service for the next 6 weeks.
Clerk Arnold shared that the Town of Oregon has paid $5,069. and the Town will be responsible for another $36,878. for the DaneCom Radio Communications Systems over the next five years.
Weber reported that the Plan Commission discussed and recommended the Dane County Ordinance Amendment No. 26, 2013-2014 at the January meeting.
Van Kampen reported that there were no new developments with the Senior Center and they are not projected to meet again until sometime in July 2014.
The March 4, 2014 Town Board Agenda should include the scheduling of Open Book and Board of Review, discussion and possible action regarding the purchase of radios and possible action regarding large equipment.
Motion made by Ace and seconded by Clark to approve the January vouchers in the amount of $3,476,216.60. Motion carried.
Clerk Arnold shared that the new voting equipment was taken to Dane County and worked on there, it was brought back and still did not function properly for the technical support representative. Another technical support representative came in yesterday and claims the proper fixes are in order. The Public Test for the voting equipment will be held tomorrow Wednesday, February 12, 2014 at 10:00 am. The election will be February 18, 2014 from 7:00 am to 8:00 pm. The Baker Tilly Audit will be Friday February 21, 2014.
Motion made by Ace and seconded by Clark to adjourn the February 11, 2014 Town Board Meeting at 8:15 pm. Motion carried.
Denise R. Arnold