Town of Oregon
Town Board Meeting Minutes
August 5, 2014
Chairman Darryl Weber called the Town of Oregon Board Meeting to order on August 5, 2014 at 6:30 pm with the following Town Board Supervisors present: Fred Clark, Steve Root, Phil Van Kampen, Constable Gary Wackett, and Clerk Denise Arnold. Absent: Supervisor Wayne Ace, and Treasurer Rhonda Christensen LaFlash. Assessor Andy Blomstrom arrived at 7:00 pm.
Motion made by Root and seconded by Clark to approve the July 1, 2014 meeting minutes as presented. Motion carried.
Motion made by Van Kampen and seconded by Root to accept the financial report as prepared by Deputy Clerk/Treasurer Jennifer Hanson. Motion carried. There was one Certificate of Deposit for the Parks that matured and was transferred from Oak Bank to Union Bank & Trust Company for a higher interest rate.
Motion made by Weber and seconded by Van Kampen to approve the Plan Commission’s recommendation for a land division and rezone request petition number DCPREZ-2014-10734, parcel numbers 0509-243-9070-7 and 0509-243-9000-1. The request is to divide the property into two lots. Lot 1 would be a buildable site for his son on 16 acres zoned A-2. Lot 2 would be 20 acres with their existing home and rezoned to A-2. Lot 1 would be located on the corner of Rome Corners Road and Union Road adjacent to the existing home. The land is currently zoned A-1 Ex. Petitioner and owner is Warren and Peg Schmidt, residing at 4965 Rome Corners Road, Brooklyn, WI 53521. Motion carried.
Mike Lucas shared his Eagle Scout Presentation for the exercise stations he designed and constructed at the Kennedy Park. Lucas worked with the Town’s Public Works Department and the Oregon Tuggers Organization. The project required 264 volunteer hours.
The agenda reflected a discussion and possible action regarding a dead tree located between the town hall and the neighboring storage units. The tree had already been taken down and removed. The next item on the agenda was addressed.
Supervisor Root updated the board on the progress at Anderson Farm Park. The portable toilet has been removed. There has been an entrance created from Main Street in the Village of Oregon, which has worked very well. The group is planning a bon fire in November that will be open to the public to burn the brush cut by volunteers.
Dane County Supervisor Jerry Bollig said that the tents used at the Dane County Fair worked well. They are the tents also used for World Dairy Expo. Bollig reported that Klahns wanted to create corn storage and office building with a CUP in Rutland Township. Residents had concerns that they shared at the Dane County Meeting regarding traffic, noise from corn drying and water run off issues. The County denied the CUP sending the Petitioner back to the Township. On August 20th Bollig along with the County Executive’s Office and representatives from Dane County Highway Department are taking a field trip to check out the condition of County Roads. The roads of concern are Highway 138, Hwy MM, Hwy A going west, Hwy D along with Fish Hatchery Road. The Grant for the bike trail out to Fish Hatchery has been approved, along with all permits and the trail should be completed in 90 days. The County Board is working to relocate the homeless from the city/county building.
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Supervisor Van Kampen thanked the board for attending the recent joint municipality meeting regard the OAFED and Senior Center. Chair Weber inquired about the purchase of a new brush truck. Van Kampen thought perhaps a better purchase might be a sedan however the commission had not had that discussion. The OAFED has not had the ability to accumulate funds, a decision was made not to have a capitol fund balance in past years. This could be discussed and possibly changed. Supervisor Clark did not have anything to report regarding Brooklyn and Belleville Fire/EMS.
Park Chair Steve Root reported that there is an Eagle Scout project of trail improvements completed at the Bi-Centennial Park. There will be an Eagle Scout presentation at the September Town Board Meeting. The gazebo project for this fall is still on schedule, on August 18th the final plan will be approved. The yard ruts that occurred in Kennedy Park have been repaired. There have been some broken beer bottles in the parking lot at the Town Park. Constable Wackett will follow up with that.
Resident Sandy Eby residing in the Town of Oregon at 965 Azure Court addressed the board with a report and two bags of chip seal debris collected from the road in her neighborhood, along with pictures she took. Ms. Eby thought the road construction crew went too fast, dumping too much product on the road. Tire and tread marks are a concern and her boots tracked in the black goopy stuff still exposed on the road on the corner of Windridge and Azure Court. Chair Weber tried to explain the process with the crack fill being done before the black slag sealing. Eby reported that four feet of her driveway was covered with excess black slag. Eby thought the Company that performed the work should clean up rather than the Town’s Public Works Department. Eby thought that product was wasted and the company should be contacted. Eby requested that the road sealing work be placed on the agenda again in September so she may have time to contact others in her area that were unhappy with the job done. John Johnson residing at 969 Azure Court North shared that he had a large quantity of product at the end of his driveway.
Assessor Blomstrom reported that he will resume walk thrus next week. He will finish the assessment roll this year and is scheduled to have knee surgery on October 8th. The Clerk provided a list of homeowners that have been scheduled for walk thrus this summer.
Clerk Arnold reported that there were eight new building permits in the month of July. There were 33 permits by this time in 2013 and there have been 44 in 2014. There have been three new housing starts in 2014. Arnold also provided a quarterly report of building permits.
Constable Gary Wackett submitted a report for the month of July displaying the activities of his duties. Wackett attended the Anderson Farm Park meeting to explain what he can and cannot do with the park’s activities. There was a fireworks permit pulled for 5517 Windridge Road that was a problem again this year. The homeowner had a large private showing that appeared larger than most small communities. The parking was an issue and needs to be addressed before next year.
Plan Commission Chair Weber reported that the Plan Commission discussed and recommended the Warren Schmidt land division and rezone for the Board to approve.
Clerk Arnold inquired if payment should be made to the Village of Oregon for the bike trail commitment. The Board Supervisors agreed that payment should be made upon completion. DaneCom submitted another bill that the Clerk paid for administration cost for
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the radio system in the amount of $1,660 this includes work from January 2014 thru June. The Clerk shared that payment was made for the new Peterbilt Public Works truck in the amount of $69,800. Insurance has been secured and the truck is currently at Monroe Truck being customized for snow plowing. The black slag and pea gravel 2014 completed road construction project has been paid for in the amount of $142,427 which was exactly the amount of the bid submitted by Fahrner.
Van Kampen did not have anything new to report regarding the Oregon Senior Center. Clerk Arnold inquired if the Town of Dunn receives information regarding the usage of services by their residents. Van Kampen assured everyone that the Town of Dunn receives the same reports the participating municipalities receive. Some services are also covered by county funding. Dunn officials are being made aware that seniors from their municipality use the Oregon Senior Center.
Abel Schultz submitted information prior to the meeting detailing the work being done by the Public Works Department. Chair Weber shared the bid for a trade in of the bobcat that was submitted by Carter & Gruenewald, Co., Inc. The cost to trade would be $800. The current Bobcat has less than 100 hours logged on that.
The discussion and possible action of a Bobcat trade will be added to the September agenda along with an Eagle Scout presentation and seal coating discussion.
Supervisor Root established a schedule for employee job reviews. The evaluation packets will be distributed to the board at the September Town Board meeting and the employees would receive the self-evaluations on September 3rd. All participants will need to return the completed forms to the Clerk’s Office by Friday, September 12, 2014. The closed session meeting for the Town Board will be on Thursday September 18, 2014 at 6:00 pm for the purpose of discussing employee evaluations.
Motion made by Van Kampen and seconded by Clark to approve the July payment vouchers as presented in the total amount of $306,430.98 by Clerk Arnold. Motion carried.
The Clerk had an insurance value sheet from the Town’s Policy with values for our vehicles and trailers. The values need to be brought up to date and requested that supervisors suggest reasonable agreed values. Clerk Arnold shared that the Belleville Bike Race will be passing thru the Town of Oregon on August 9, 2014. The Primary Election will be held on August 12, 2014. A Park meeting will be held on Monday August 18th and the Plan Commission on August 19th. The Friends of Anderson Farm Park will hold a meeting on August 20, 2014. The Town received a thank you note from the family of Rob Lucas for the donation made. The Clerk’s Office has received 27 absentee ballots at this time. The public test will be held tomorrow and the County has informed us that the ballots are slightly too wide and difficult to feed into the voting machine properly.
Motion made by Clark and seconded by Van Kampen to adjourn the August 5, 2014 Town of Oregon Board Meeting at 8:00 pm. Motion carried.
Denise R. Arnold