Town of Oregon
Town Board Meeting Minutes
April 8, 2014
Chairman Darryl Weber called the Town of Oregon Board Meeting Minutes to order on April 8, 2014 at 6:30 pm with the following Town Board Supervisors present Wayne Ace, Fred Clark, Phil Van Kampen, Assessor Andy Blomstrom, Constable Gary Wackett and Clerk Denise Arnold. Absent: Supervisor Steve Root and Treasurer Rhonda Christensen LaFlash.
Motion made by Ace and seconded by Van Kampen to approve the March 4, 2014 Meeting Minutes as presented. Motion carried. Clerk Arnold noted that additional clarification was made on the distribution of the radios that are to be purchased. (Page 2, paragraph 2). A listing of radio assignments have been added.
Motion made by Van Kampen and seconded by Clark to accept the Financial Report as submitted by Deputy Clerk/Treasurer Jennifer Hanson. Motion carried.
Chairman Weber inquired if there were any public comments for items not mentioned on the April Agenda. Resident Linda Fuller residing at 1554 Blue Heron Way in the Town of Oregon addressed the board regarding the Oregon Food Pantry. Fuller wanted to share information regarding the Oregon Food Pantry’s growth needs. They have currently outgrown their location in the Storage Units that have been provided by Ed Hefty. This fully volunteer program primarily from six local churches has increased in users from 60 per month to 400. The organization is looking for a larger space and still in the exploring process. Fuller wanted to make the board aware of the need. They do have some grant money however that is never guaranteed funds. The current space is 1,500 square feet and they would like to increase to 2,500 or more.
Bill Buglass and Clint Weninger addressed the board about Payne and Dolan’s business activities in the Town of Oregon. Clint wanted to provide an update of the Anderson and Klahn Quarries located in the Town of Oregon. Aerial photos were distributed to the Board. Weninger inquired if the Clerk’s Office had any complaints on the Payne and Dolan operation, there had been none. The south end of the Klahn pit is now in the reclamation program and the rest within two to three years depending on demand of product. Van Kampen inquired about fencing. Clint explained that there is a 5’ high woven wire fence protecting the area. Buglass and Weninger requested that if there were any issues or complaints that Payne and Dolan be notified as soon as possible.
The Clerk explained that Russel Larson in charge of race day events for the Wisconsin New Glarus Brewing Co. Kegs and Eggs bike ride was unable to attend the meeting. He wanted to discuss the bike ride route which included a small portion in the Town of Oregon. The Clerk has contact information if anyone has any questions.
Motion made by Van Kampen and seconded Root to approve land division and rezone petition number DCPREZ-2014-1066-7, Parcel #0509-083-8000-7 with an update to the driveway location which has been approved by Dane County. Petitioner and Owner is Wayne and Dee Ace, 1219 County Highway D, Oregon, WI 53575. Motion carried.
Chairman Weber shared that Jerry Bollig, Village of Oregon Trustee informed the Town Board that the Village is not planning to change the speed on Lincoln Road at this time. The next Village meeting that this will be discussed at is April 21st. Resident Connie Dollard shared that vehicles on Lincoln Road travel too fast for how narrow the road is. It does not matter what the speed limit is the road needs repair. Resident Dave Frankson comes off of Hillcrest Lane and he does not feel people should use Lincoln Road for recreation. There are many other safe Town Roads to ride bikes, run or walk on.
Town of Oregon Board Meeting Minutes
April 8, 2014
The speed limits on Lincoln Road are fine and Frankson felt that lowering the speed limit may encourage residents to take the Fitchburg corridor and take their shopping needs out of the Oregon area. People would want to avoid the speed trap of Lincoln Road, this could have an economic impact on the Village. Lowering the speed limit would give recreational users a false sense safety on the narrow unsafe passage of Lincoln Road.
Supervisor Ace distributed information that had been compiled with the assistance of Public Works Employee Abel Schultz. The paving suggests are Lawry Court, Tony Lane and Bramble Lane with an approximate bid of $190,000. The seal coat possibilities are Tipperary, Netherwood, Glenway Circle, Locust Grove and the Windridge Road area including Wesley, Lost Woods Court, Sundrift Court and Azure for a potential $123,000. Tony Lane is only 17’ wide and may have to be brought up to the required 20’. The 2014 budgeted allowance is $200,000. Resident Dave Batker had concerns about Alpine Road and how rough it is. The Clerk was instructed to distribute bid requests for the chosen roads listed and Bell Brook for seal coat also. The Clerk applied for and received $5,982.36 in bridge aid for the Glenway Road culvert projects completed the summer of 2013.
The road bids must be received by Friday, April 25, 2014 by 4:00 pm. The road bids will be opened on Monday April 28, 2014 at 8:15 am. The decision for awarding bids will occur at the May 6, 2014 Town Board Meeting at 6:30 pm.
Supervisor Ace had an informational list of potential public works equipment replacements for the Board to review. The Case Endloader is a 2000 model and would probably cost around $60,000 with trade in. The 2006 IH Truck should be traded in 2015 for around $80,000. A lean to pole shed for limestone chip storage to blend with road salt would be approximately $20,000. The ability to blend salt and chips would be a cost saving measure over time. The 2007 Chevy Truck should be replaced and they would like to purchase a bigger and heavier medium duty truck like a F550 that could hold 4 yards of product, four wheel drive with a plow and salter for around $70,000. The Grader is a project that the Public Works Employees are going to try to work with this summer. All of the cost figures are rough estimates and have been shared for the purpose of future budgeting and awareness for the Board. The Town of Dunn wants to purchase a new trailer for the excavator jointly owned with towns of Dunkirk, Oregon and Rutland, amount to be determined
Public Works Employee Abel Schutlz submitted a log of work accomplished for March. Ryan Zurfluh has returned to work full time after knee surgery. The Clerk shared that TORC Employee Ken West requested that Sam Ace work at the TORC on Wednesdays with him.
Park Chair Steve Root shared that the Friends of Anderson Park have inventoried the trees with a CAD drawing program. They have identified some dead trees that have been taken down. They know of others that need to come down and Root will work with the group to remove the trees. The maple trees have been tapped. Roe Parker, President of the Friends group will be speaking at the 2014 Annual Meeting to be held on April 15th.
Motion made by Ace and seconded by Clark to approve the incorporation of the Brooklyn Fire/EMS District. Motion carried.
Supervisor Van Kampen reported that car number 2 which is currently a sedan type vehicle used for the purpose of attending meetings will be replaced by a second brush truck. There were eleven new replacement helmets purchased for $3,600.
Supervisor Clark shared that Belleville Fire had a meeting and discussed the purchase of a vehicle. The vehicle purchase was voted down because funds should go toward building maintenance of the roof and furnace. There are plans to organize fund raisers for expenses.
Town of Oregon Board Meeting Minutes
April 8, 2014
Park Chair Root shared that there are 2 Eagle Scout projects planned, a gazebo at the Bi-Centennial Park and exercise stations at the Kennedy Park. The rope pullers are going to assist with the construction at Kennedy Park. An overhead ladder needs some welding work for one of the exercise stations and the Public Works will assist with that, Root had already discussed the project with them.
Assessor Andy Blomstrom said he was working on the assessment audit report. The tax roll should be ready to balance next week. The agriculture use values went down about $10.00 per acre.
The new dates for the Open Book are Thursday May 15, 2014 from 5:00 pm to 7:00 pm and Saturday, May 17, 2014 from 10:00 – Noon. The Board of Review will be held on Saturday, May 31, 2014 from 9:00 to 11:00 pm. A notice of this will also be sent with the assessment change letters.
Clerk Arnold shared there were seven new building permits applied for in the month of March. A quarterly report was also provided displaying that $1,364 were collected and $1,091 paid for inspection services to the Village of Oregon.
Constable Wackett provided a report of Town activities with a time and mileage log. February was quiet. March had a few dog complaints and 7 park checks.
Chair Weber reported that the Plan Commission was pretty quiet with only the Ace project to discuss.
Future agenda items include the salt shed and large equipment purchase discussion possible action. Ace mentioned that the public works employees have about 180 hours of comp. time. The radios have not been ordered.
Motion made by Van Kampen and seconded by Root to approve the March payment vouchers in the total amount of $66,672.65. Motion carried.
Clerk Arnold shared an update on the votes for OA-26 provided by Jerry Derr. The Town received a thank you note from the family of Dallas Christensen. The Clerk and Deputy Clerk will be attending training on Monday April 14, in Madison. There were 756 voters for the 2014 Spring Election and 54 absentees. A reminder that the Annual Meeting will be held Tuesday April 15th, 2014 at 7:00 pm.
Motion made by Root and seconded by Clark to adjourn the April 8, 2014 Town Board Meeting at 8:15 pm. Motion carried.
Denise R. Arnold