Town of Oregon
Town Board Meeting Minutes
January 8, 2013
Town Board Chair Darryl Weber called the January 8, 2013 Town Board Meeting for the Town of Oregon to order at 7:00 pm with the following Town Board Supervisors present Wayne Ace, Chris Johnson, Steve Root, Phil Van Kampen, Treasurer Rhonda Christensen LaFlash, and Clerk, Denise Arnold. Absent: Assessor Andy Blomstrom and Constable Gary Wackett.
Motion made by Johnson and seconded by Root to approve the December 4, 2012 Town Board Meeting Minutes as presented. Motion carried. Van Kampen abstained.
Motion made by Van Kampen and seconded by Root to accept the Financial Report as read by Treasurer Rhonda Christensen LaFlash. Motion carried.
Resident Mark O’Brien spoke during the public comments portion of the agenda regarding the DaneCom Radio issues and the Brooklyn Fire Department. The Town of Oregon radio system is analog and DaneCom is proposed to change to digital radio. The two systems are not compatible. O’Brien suggested using the system that is in place because the change may not happen until November 2013 and the decision has not been finalized as to what DaneCom will actually implement. The Town should put funds into the 2014 budget to purchase new radios. O’Brien also suggested having General Communications come down to update the base station and have mobile units in the plow trucks.
Mr. O’Brien also reported on the Brooklyn Fire/EMS which very recently swore in an interim Fire Chief Leif Spilde due to the passing of former Chief Phil Mortensen. There will be a full board and fire department meeting on January 9, 2013 to assign an Assistant Chief. There will be many decisions to make and 2013 may have some budget issues due do this loss. They may have to consider hiring on call Fire/EMS personnel because there will be a lack of first responders without Phil Mortensen serving. A new tanker truck may be purchased in three to four years. Chair Weber assured O’Brien that the Town of Oregon would continue to provide support to the Brooklyn Fire/EMS and especially during this difficult transition.
Supervisor Root reported about the three Oregon Area Fire/EMS District meetings he recently attended. On December 6ththe budget was reviewed and the numbers are better however still guarded.
Root attended a join municipality meeting at the Fitchburg Village Hall regarding consolidation of Fire/EMS services. The Town of Oregon, Village of Oregon, Verona, and Fitchburg heard information regarding a study done by students to consolidate services and save significant funds. Others in attendance felt the study was not conclusive with enough information however they agreed that consolidation would provide an upgrade in services provided. There would be advanced life support, better training opportunities and improved response time. Some felt that there were too many assumptions being made to get a true number on the savings. There will be another meeting in the spring. Root attended an OAFED meeting on January 3rdto review and approve the vouchers. Due to the attendance of the meeting old and new business will be covered at the meeting on January 10th. There was an approval for two new carbon monoxide detectors for the trucks to be purchased. Supervisor Van Kampen thanked Root for attending the meetings in his absence. Van Kampen thought that with a consolidation it would provide superior service however doubtful on the savings factor.
Todd Klahn, Public Works Employee with the Town of Dunn presented bids for a joint purchase of an excavator and trade-in of the old equipment. This purchase would include the Towns of Dunn, Dunkirk, Rutland and Oregon. Klahn explained that he favored the John Deere 135G due to the availability of Tier 4 with that piece of equipment over the Hitachi G135 Tier 3. The Town of Rutland approved the John Deere purchase. Motion made by Weber and seconded by Van Kampen to approve pursuing the joint purchase of a John Deere 135G Tier 4 Excavator for the cost of $26,592. per township total cost $79,775. with trade-in. Motion carried. The Town of Dunkirk was not a part of the original excavator purchase therefore their purchase price would be higher because they could not be included on the trade in of the old equipment. The Town of Dunkirk would be responsible for $42,925. Klahn talked of a $10.00 per hour usage fee that would be applied to maintenance cost such as filters, oil, fuel, etc. That way the township using the most hours would pay accordingly. The Town of Dunn maintains the insurance and the trailer used for transport.
Town of Oregon Town Board Meeting Minutes
January 8, 2013
Weber explained that the Plan Commission was recommending the board approve a land division for Susan Lethem. Motion made by Weber and seconded by Johnson to approve land division and rezone petition number DCPREZ-2012-10516; parcel number 0509-153-9830-7. Motion carried. The request is to create one residential lot and rezone the property. The nine acres RH-3 zoned parcel will be divided into Lot 1 with 4.29 acres zoned RH-2 and Lot 2 with 4.29 acres zoned RH-3. The property is located at 999 Glenway Road. Petitioner and owner is Susan Lethem, 999 Glenway Road, Oregon, WI 53575.
Park Chair Steve Root requested that the Eagle Scout presentation be tabled and placed on the February 2013 agenda.
Motion made by Van Kampen and seconded by Root to approve adoption of usage fees of the 2013 WI DOT Classified Equipment Rates. Motion carried.
Dane County Board Supervisor Jerry Bollig submitted at written report for the board to read and if they have any questions they may contact Jerry.
Supervisor Van Kampen explained that there were two changes to the OAFED 2013 Budget. There will be an addition of an on call paid employee in the amount of $8.50 per hour to be in line with other districts. This has increased the amount of responders to sign up for shifts that need to be filled. The second is a request by Chief Bloom to add a paid on premise positions. Usually there would be responders with pagers for $2.00 per hour. This new position would require them to be on premise at the fire station with an $8.50 hourly compensation. These would be trained fire fighters and may be scheduled for a total of 60 hours per week at will. It was decided that the budget could withstand this expense and the work coverage really requires this. They did not fill the Deputy Chief position. Motion made by Van Kampen and seconded by Root to approve the 2013 Oregon Area Fire/EMS District budget. Motion carried.
Park Chair Steve Root reported that the Park Committee agreed to move forward to pursue the potential funds available from Dane County for a portion of a bike trail. This would be a project extending the Village of Oregon trial.
In the absence of Andy Blomstrom there was not an Assessor’s report.
The Clerk reported that there were only three building permit requests in the month of December however two of them were for new dwellings. The Clerk presented an annual building permit report.
Gary Wackett submitted a Constable’s Report for the board to review.
Weber reported that the Plan Commission reviewed and recommended the Susan Lethem land division and rezone. The Commission also is working on a new submittal package.
Weber thanked and wanted to acknowledge the fantastic job Supervisor Ace did in organizing the Public Works Department for the large snow event on December 20thand 21st. We had new employees plowing and one operator quit. The town roads were well cared for. Ace inquired if there could be some financial compensation for the on call overnight duty? This will be addressed on the February agenda. Ace also called in Jason Marshall to assist with the snow disaster. Marshall Bros. charged $150.00 per hour for a total of $1,860. The Clerk anticipates there may be FEMA grant monies available for this difficult snow event.
Supervisor Johnson shared that there will be a Senior Center meeting later this month.
The February agenda should include the Eagle Scout Project Presentations, the discussion and possible approval of overnight pay for Public Works and a tractor bucket purchase/exchange. The bucket that was obtained with the recent tractor purchase for the TORC is the wrong size.
Motion made by Van Kampen and seconded by Johnson to approve the December Vouchers in the amount of $39,869.89. Motion carried.
The Clerk shared a thank you note that was received from Sandy Mortensen thanking the Town for the financial contribution made to her husband Phil Mortensen’s Memorial fund.
Town of Oregon Town Board Meeting Minutes
January 8, 2013
Motion made by Van Kampen and seconded by Weber to approve the following Election Inspectors listed until December 31, 2013. Motion carried.
1) Ruth Klahn, 157 County Highway MM 2) Myra Hann, 850 Tipperary Road
3) Ruth Jeschke, 4929 County Road A 4) Sandra Shackelford, 5549 Windridge Rd.
5) Julie Seaborg, 1517 Forest Glen 6) Kathy Dauck, 492 Sugar Hill Road
7) Maria Kluever, 6001 County Road A 8) Laura Richardson, 482 Sugar Hill Road
9) Linda Orloff, 886 Harding St. 10) Barb Wiedenbeck, 1164 S. Fish Hatchery Rd
11) Bev Nehls, 4809 Oregon Trail 12) Tom Wiedenbeck, 1164 S. Fish Hatchery Rd.
13) Esther Huntoon, 804 County Road D 14) James Huntoon, 804 County Road D
15) Chris Johnson, 541 Union Road 16) Robert Johnson, 541 Union Rd.
17) Susan Lethem, 999 Glenway Rd. 18) Becki Clark, 5868 Lincoln Rd.
19) Beth Cox, 1000 Glenway Rd. 20) Beth Garvoille, 5147 Bellbrook Rd.
21) Janine Jensen, 869 Glenway Rd 22) Jerry Jensen, 869 Glenway Rd.
23) Betty Kluever, 5822 Madsen Circle 24) Sue Moreland, 780 Heather Lane
25) Judith Sadowsky, 5449 Alan Drive 26) Brad Smith, 5597 Netherwood Rd.
27) Connie Weber, 1024 Tipperary Rd. 28) Liz Van Kampen, 5418 Honeysuckle Ln
29) Kathy Wolf, 6073 Sun Valley Parkway
Motion made by Johnson and seconded by Ace to adjourn the January 8th, 2013 Town Board Meeting at 8:20 pm. Motion carried.
Denise R. Arnold