Town Of Oregon
Town Board Meeting Minutes
December 3, 2013
Chairman Darryl Weber called the Town of Oregon Board Meeting to order on December 3, 2013 at 6:30 pm with the following Town Board Supervisors present Wayne Ace, Fred Clark, Steve Root, Phil Van Kampen and Clerk Denise Arnold. Assessor Andy Blomstrom arrived at 7:05 pm. Absent: Treasurer Rhonda Christensen LaFlash and Constable Gary Wackett.
Motion made by Ace and seconded by Root to approve the November 5, 2013 Town Board Meeting Minutes as presented. Motion carried. Motion made by Ace and seconded by Clark to approve the 2014 Budget Hearing Minutes from November 26, 2013 as presented. Motion carried.
The Financial report was submitted by Deputy Treasurer, Jennifer Hanson for the Board to review. The maturity dates for all certificates of deposits had been added to the report as requested by the board. Two park certificates of deposit have come due and they will be moved into money market accounts as the Park Committee has requested. The Board instructed the Clerk to move a small certificate of deposit into the working checking account to consolidate funds. Motion made by Ace and seconded by Clark to accept the November 2013 Financial Report as submitted. Motion carried.
Chair Weber inquired if there were any public comments, there being none the next item on the agenda was addressed.
There were no Eagle Scout projects to be presented.
Jim Germain and Amir Akbar from AT&T requested approval for a conditional use permit (CUP) to build a telecommunications facility. This area has a communications gap so AT&T would like to install a 150’ monopole antenna. The location is at the Reindahl Stone, Inc. property at 783 County Highway MM, Oregon, WI 53575. The CUP request has been submitted to the County. The tower could be shared with other companies so not to over populate the countryside with cell towers. Motion made by Weber and seconded by Van Kampen to approve the CUP Petition number DCPCUP-2013-02253 on parcel number 0509-241-8690-1. Petitioner is AT&T Mobility, 1515 E Woodfield Rd, Suite 860, Schaumburg, IL 60173. Motion carried. The Plan Commission approved unanimously at the November Plan Commission Meeting to recommend approval to the Town Board.
Petitioner Mitchell Sigmund requested approval for a rezone to accommodate a shed behind the garage on his property. Motion made by Weber and seconded by Root to approve rezone Petition number DEPREZ-2013-10632 for parcels number 0509-164-0623-6 and 0509-164-6034-3 to rezone from R-1 Residence District to R-3 Residence District. The property is located at 5582 Sheil Drive, Oregon, WI 53575. Property owners are Mitchell and Laurie Sigmund. There is a need to obtain a less restrictive setback ruling to the rear lot line. Motion carried. Mr. Sigmund would like to add to the house in the future and this change would allow that plus the existing shed would then be in compliance.
Residents Tim and Debra Hammond residing at 1305 Hobby Horse Road addressed the board regarding a request to have a double yellow line stripped onto a portion of Sun Valley Parkway for safety purposes. Mr. Hammond spoke with Rob Peterson at Dane County Highway regarding the cost and availability. The Board did not support the request sighting cost along with concerns regarding maintenance and additional requests for other rural roads. The road stripping on rural roads is not proven to be successful because it is difficult to enforce.
Dane County Supervisor Jerry Bollig submitted recent information regarding Emerald Ash Borer. A link has been provided on the Town’s website regarding this information. Bollig spoke about the Dane County Budget and the potential use of 8 million dollars for the jail. The Anderson Farm Park will have a part time farm park manager. In section 3 there will be organic garden plots for rent. The Highway MM repair has been approved and will be done in the spring. Bollig has declared that he is committed to running for County Board Supervisor for a second term.
Abel Schultz Lead Public Works Employee shared three different bids for a new roadside mower. Supervisor Ace and Schultz agreed that Carter and Gruenewald was a little more expensive however the local service and cooperation is worth the additional expense. Motion made by Ace and seconded by Clark to approve a purchase of a new woods mower BW1260X for $13,000 including trading in the current mower with Carter Gruenewald Co. Inc. Motion carried.
Schultz provided information regarding new snow plow truck bids. A truck needs to be purchased, it is a decision as to which truck and options to proceed with. Schultz expressed that a four wheel drive would be preferred by the Public Works Department. A four wheel drive vehicle could be approximately $50,000 more than a single axel. The accessories would be $20,000 more and the truck chassis would run $25,000 more. Chair Weber expressed concerns about the performance of the four wheel drive. Van Kampen mentioned that this was the direction the Town was going in with the previous purchase of a V-Plow that would require a four wheel drive vehicle. Ace agreed that was the intent at the time of purchase. A grater could also be used with the v-plow and road work. Schultz added that this was a first time in a number of years that a grader was used for road work. Schultz researched that a grader could be rented for $7,000 per month. More research would need to be collected along with accurate bids. It would be helpful to know the trade value on our current truck. Supervisor Ace and Public Works Employee Schultz will obtain firm bids for a future meeting. Van Kampen suggested exploring the value of our current grader for trade-in or sale.
Supervisor Root shared that the Anderson Farm Park will be concentrating on a membership drive with the public along with high school participation.
Van Kampen reported that the OAFED is coming in below budget. They are working on a bid for a new water tender. Van Kampen has been asked to represent the District in union contract negotiations. Clark did not have any new developments to report from Brooklyn or Belleville Fire/EMS. There is a new chief for Brooklyn however Clark did not yet know who had been appointed.
Park Chairman Steve Root reported that all Eagle Scout projects are on hold until the spring. There are a number of interested scouts for new projects. There will be no Park meeting in December.
Assessor Andy Blomstrom attended a training for Market Drive. Blomstrom reported that the Department of Revenue is considering dropping personal property tax. Building permits will need to be looked at. The Town is currently being valued at 105%.
Clerk Arnold reported that there were eight building permits in the month of November 2013.
Constable Wackett informed the Clerk prior to the meeting that the Town of Oregon had been pretty quiet only a couple of vacation checks and animal calls. Ace shared that the Dane County Sheriff’s Department will be called rather than Constable Wackett in regards to vehicles parked on the road obstructing the snow plow drivers. The Clerk shared that information will also be included in the tax payment newsletter regarding snowplowing and road right of way.
Plan Commission Chair Weber shared that a CUP for AT&T and rezone for Mitchell & Laurie Sigmund were approved for recommendation to the Town Board. The December 2013 Plan Commission Meeting has been cancelled.
The Clerk shared that the mill rate has been calculated and now waiting to enter it on the system. Dane County and Department of Revenue have had some interfacing issues this year.
Supervisor Van Kampen reported that the Village of Oregon will pay for the re-paving of the Senior Center parking lot at an approximate cost of $8,000.
Future agenda items include approving the poll workers, adopting Dane County Highway rates, possible radio purchase and more information regarding a new truck purchase.
The Caucus will be held January 18, 2014 at 2:00 pm with a snow date of January 25, 2014 at 2:00 pm.
Motion made by Van Kampen and seconded by Root to approve the payment vouchers for the month of November 2013 in the amount of $67,537.63. Motion carried.
Clerk Arnold shared the Oregon Youth Center thanked the Town Officials for contributing to their 2014 budget. The Village of Oregon sent a thank you for the commitment to financially contribute to the Oregon Bike Trail. A portion of that trail will be in the Town of Oregon.
Motion made by Van Kampen and seconded by Root to adjourn the December 3, 2013 Town Board Meeting at 7:50 pm. Motion carried.
Denise R. Arnold