Town of Oregon
Town Board Meeting Minutes
August 6, 2013
MINUTES SUBJECT TO APPROVAL
Town of Oregon Chairman Darryl Weber called the August 6, 2013 Town of Oregon Board Meeting to order at 7:00 pm with the following Town Board Supervisors present Fred Clark, Steve Root, Phil Van Kampen, Assessor Andy Blomstrom, Treasurer Rhonda Christensen LaFlash, and Clerk Denise Arnold. Absent: Supervisor Wayne Ace and Constable Gary Wackett.
Motion made by Root and seconded by Clark to approve the Town Board Meeting Minutes from July 2, 2013. Motion carried.
Motion made by Van Kampen and seconded by Root to accept the June 2013 financial report as presented by Treasurer Rhonda Christensen LaFlash. Motion carried.
Motion made by Root and seconded by Clark to accept the July 2013 financial report as presented by LaFlash. Motion carried.
Resident Margaret Straub residing at 292 Glenway Road, Oregon, WI 53575 addressed the board regarding a speeding issue. A portion of Glenway Road was recently repaved as a result Mrs. Straub has observed an increased volume of traffic speeders. Mrs. Straub inquired if a possible speed reduction, more patrolling or a stop sign installed at the intersection of Bell Brook Road and Glenway Road could be done. The Clerk will contact Dane County Sheriff’s Department to request more active patrolling in that area and inquire with Dane County Highway Department regarding speed or stop sign changes.
Clerk Arnold presented research collected from Dane County Townships regarding the purchase of new DaneCom compatible radios. According to Chad Fleck, DaneCom Radio System Administrator the Town of Oregon is not required to obtain new radios. Emergency management just needs to know how to contact the Town of Oregon Officials and Public Works in the event of an emergency, cell phone usage is acceptable. Administrator Fleck suggested the Town consider ordering two hand held radios for use in a countywide disaster. Most radios are purchased for the Police, EMS and Fire Departments. Clerk Arnold reported that Dane County Sheriff’s Department does not want our employees or residents conversing or contacting emergency services through the DaneCom radio systems. The Town Board Supervisors decided to table the purchase of DaneCom compatible radios at this time.
Motion made by Van Kampen and seconded by Clark to approve the Intergovernmental Agreement between Dane County and participating Municipalities within Dane County to purchase new election equipment and software. Motion carried. The current approximate cost is $7,105.00 and Dane County will share in 50% of this expense bringing the estimated cost to the Town of Oregon to $3,552.50.
Supervisor Root reported that he recently attended the Friends of Anderson Farm Park (Dane County Park). The group is supporting small projects to get volunteers participating by this fall. They would work on invasive weeds, trail creation and improvements and sign refurbishment. Possibly hosting chain saw certification and arborist training are two potential projects. Root suggested working with Eagle Scouts candidates for the sign refurbishment. Root was concerned with parking on Union Road. Laura Guyer from Dane County emailed Supervisor Root regarding an informal parking lot. The County has funds for a parking project however they do not have the manpower. Guyer proposed that the Town Public Works Employees create the parking lot and Dane County would provide the funds for the project up to $10,000. After a discussion it was agreed that Abel Schultz should be consulted, more details obtained regarding the type of parking lot and place this item on the agenda for September.
Dane County Supervisor Jerry Bollig shared that the master plan for the Anderson Farm Park has not been approved. The Madison 56ers are still interested in the area for a large use soccer facility however the Village location would be better suited. Bollig urged the Town Board to consider full cooperation with Dane County and the Friends of Anderson Farm Park to encourage the less invasive groups establishing their type of usage. Bollig thought it was important to keep the line of communication open with the parties involved and the joint parking lot project would be a great first step toward that goal. The board thanked Jerry for his efforts on this venture.
Town of Oregon Board Meeting
August 6, 2013
Bollig reported that there was one County meeting in the month of July. The County approved that a $10.00 fee would allow a Dane County Resident to dispose of one electronic device the Clean Sweep Landfill. Bollig is still working on the repair of County Highway MM located on the edge of the Village of Oregon.
Supervisor Van Kampen directed the board to information regarding a study on a Fire/EMS service consolidation. The total cost would be $13,660. and the Town of Oregon’s financial share would be $2,840.49. Van Kampen encouraged the Board to vote in favor of this study to explore the possible savings by sharing equipment and resources. Motion made by Van Kampen and seconded by Root to join in the Fire/EMS Department Consultant Study for the fee of $2,840.49. Motion carried.
Supervisor Root gave a comprehensive report from the last two Park Committee Meetings. Root reported that the town crew did a great job with the preparation for the Hillcrest Park Playground project. There were issues with the painting of the playground equipment that was the color red. It would not take paint and will require powder coating. Motion made by Root and seconded by Van Kampen to approve the $2,000. expense for powder coating the red portions of the playground structure from the park funds. Motion carried. The issues regarding the Oregon Tug of War Club that practices in Kennedy Park have been addressed. Root shared the projected solution drawn up by the tuggers. The rope pullers are moving from the current location to a better site up the hill away from the resident’s lot line along with replacing the pulling apparatus. This will begin in mid September following their practice season. There will be a project to remove dense shrubs and poison ivy. They would like to build benches along the pulling area and will repair the former site by roto-tilling and reseeding. A storage box will be constructed and they would also like to make exercise stations. This could be an Eagle Scout project. Shrubs will be planted to enhance the area and create a buffer for the residents. They have requested the installation of trash containers and an ash pit. The tuggers will place landscaping mulch under the benches, call diggers hotline and maintain the area. A survey will need to be done to establish the official boundaries. Motion made by Root and seconded by Van Kampen to survey the property lines with permanent markers using Park funds. Motion carried. The tuggers would like to pull past the approved park hours. The Park Committee wanted a formal request brought before the Town Board to implement that change. In 2014 the Tugging Nationals will be held in Madison and they would like to request to practice pulling five days per week rather than the three they currently operate.
Root discussed the maintenance in the town parks. The trails need more work in the Town Park and Ravenoaks due to the heavy rains. Root also made the request that in the future if someone is hired for this job they must be willing and able to use a push mower and a weed trimmer on the trails. The Park Committee would like to bring in an arborist to get estimates for trees that may need to come down in the Town Park and Bi-Centennial Park. There are some dead trees that the Public Works could possibly bring down. There was some vandalism in the Bi-Centennial Park, 2 park benches have been relocated however Root did not think the benches were taken out of the park. There have been some interested citizens in volunteering their time to maintain the parks and the trails the Park Committee would like to pursue this possibility.
Assessor Blomstrom has finished the 2013 assessment roll and is working on walk thrus. The Clerk inquired if Blomstrom has resolved the issue regarding property on Lincoln Road with Cheryl Zellmer at Dane County. Blomstrom said he made the necessary changes. The Clerk did not think that the acreage added up to the same amount Dane County has on record. Blomstrom said he would follow up on the matter.
Clerk Arnold reported that nine building permits were applied for in the month of July 2013.
The Constable did not submit a report.
Weber reported that the Plan Commission was dealing with any TORC issues and creating the new land submittal packet.
Weber reported the paving was completed and shouldering should be done soon. The Clerk shared that the Public Works Employees have not used their vacation hours or comp. time from the snow plowing season. The TORC is functioning well.
Town of Oregon Board Meeting Minutes
August 6, 2013
Motion made by Weber and seconded by Van Kampen to approve trading the current public works Bobcat S185 for a new S750 Bobcat with an upgrade for both hand and foot controls in the amount of $1,750.00. The Town will maintain the light and change out the tires. Motion carried.
The Clerk shared a bill for the DaneCom expense for $1,468.00. The Payne and Dolan bill has come in for the 2013 paving projects. The bid on Glenway Road was not accurate because the road is wider than what was estimated. This was going to increase the bill by more than 5%. The Board agreed to pay the increase and requested that Clerk Arnold send a letter with comments from the Town regarding the difference.
Supervisor Van Kampen presented the new Senior Center Service Agreement with the Villages of Oregon, Brooklyn and Towns of Oregon and Rutland. Van Kampen felt confident that the contract was well done and had an appropriate end date. Motion made by Van Kampen and seconded by Weber to approve the Agreement. Chair Weber thanked Van Kampen and former Board Supervisor Chris Johnson for the work done on the Senior Center Contract.
The Clerk will check into the installation of a stop sign before the September meeting. Other items that should be on the agenda are issues with the Anderson Farm Park, railroad car storage, employee evaluations, Eagle Scout projects and possible time change for the Town Board Meetings.
Motion made by Root and seconded by Clark to approve the Town of Oregon July 2013 payment vouchers in the amount of $110,165.07. Motion carried.
Clerk Arnold contacted Ken Lucht from WSOR regarding the rail project that could affect the Town Of Oregon and he requested making contact with him before the September Town Board Meeting. Three bike rides will be traveling thru the Town of Oregon during the month of August. A resident has made the Clerk’s office aware that a tree at 5469 Netherwood that is located in the town right of way needs to be taken down. The Board agreed that the tree should come down along with a list of others that Public Works Department is compiling.
Motion made by Van Kampen and seconded by Clark to adjourn the August 6, 2013 Town Board Meeting at 8:45 pm. Motion carried.
Denise R. Arnold