Town Of Oregon
Town Board Meeting Minutes
October 2, 2012
The Town of Oregon Board Chair Darryl Weber called the October 2, 2012 Town Board Meeting to order at 7:00 pm with the following Town Board Supervisors present Chris Johnson, Steve Root, Phil Van Kampen, Treasurer Rhonda Christensen LaFlash, Assessor Andy Blomstrom and Clerk Denise Arnold. Absent: Supervisor Wayne Ace and Constable Gary Wackett.
Motion made by Van Kampen and seconded by Root to approve the September 4, 2012 Town Board Meeting Minutes as presented. Motion carried.
Motion made by Van Kampen and seconded by Johnson to accept the Financial Reports as presented by Treasurer Rhonda Christensen LaFlash. Motion carried.
Resident Tim Fox residing at 5669 Bell Brook Road located in the Town of Oregon addressed the Board regarding the recent change to the Town of Oregon Comprehensive Land Use Plan. Mr. Fox was concerned that the changes made would allow the building of new home sites and he did not support that new construction. It was explained that the amendment to the Land Use Plan recommended by the Plan Commission and approved by the Town Board corrects verbiage that was accidentally removed from the former plan. This amendment does not add land splits or create additional splits from the old plan rather it restores the rights to the property owners. When the new Comprehensive Land Use Plan was being reviewed and prepared different versions of this plan were being considered. The Plan that was actually approved had the wrong version and that is the reason for the amendment rather than the idea of trying to create new land splits. Mr. Fox requested a list of properties that this amendment would affect. The Clerk’s Office will provide that and send it to Mr. Fox. The amendment has been recommended by the Plan Commission there was a Public Hearing, the Town Board has approved this and it has been forwarded to Dane County for approval.
Dane County Supervisor Jerry Bollig explained the reason for the Farmland Preservation Plan Zoning Amendments to Chapter 10 of the Dane County Code. These Dane County Ordinance Amendments to numbers 12, 13 and 14 are necessary or farmers located in Dane County could become ineligible to receive annual farmland preservation tax credits and other state benefits. Motion made by Van Kampen and seconded by Root to approve Dane County Ordinance Amendments number 12, 13 and 14 2012-13 regarding proposed changes to farmland preservation zoning districts A-1Ex (Exclusive Agriculture), A-4 (Small Lot Agriculture), and A-B (Agriculture Business). Motion carried.
Supervisor Bollig shared his thoughts on Dane County Executive Joe Parisi’s 2013 Budget Proposal. Bollig thought it was a good budget he provided a copy that the clerk will forward to the Board Supervisors which makes up approximately 12% of the Town’s tax bills. Sales tax collection is up in Dane County. Bollig went on to share that the OAFED is in much better health, they are now changing their revenue structure. In the past the OAFED had included income from Medicare ambulance runs that is just not collectable and too much of the fund balance had been used to purchase equipment. The Village of Oregon is taking over the bookkeeping at no extra cost for the next two years. The board was provided with an OAFED audit report from Johnson Block & Com. Inc. Bollig suggested that a representative from the audit firm attend the joint municipality meeting to be held next week. A copy of this audit was distributed to the Board Supervisors by Clerk Arnold.
Van Kampen reported that the audit was discussed at the last OAFED meeting. The next joint municipality meeting will be held on Wednesday October 10th at 6:30 pm at the Oregon Town Hall. The Senior Center will be discussed at that meeting as well. The Senior Center Contract has been worked on by the committee and is being reviewed by legal council.
Town Board Meeting Minutes
October 2, 2012
Park Chair Steve Root shared that the parking lot and road leading to the Town Park have been resurfaced and look good. Three of four Eagle Scout projects have been completed and will be presented to the Board at the November Meeting. Two projects in Ravenoaks and one in Bi-Centennial Park the remaining project will be finished by Mitch Condon with 100 – 150 feet of trail in the Ravenoaks Park it may be completed in the spring of 2013. Motion made by Weber and seconded by Johnson to approve an expenditure of $1,100. for the Ravenoaks Eagle Scout project by Scout Condon. Motion carried.
Assessor Andy Blomstrom has started another round of walk thru inspections in the Town. Blomstrom asked the Board to support a $120.00 continuing education class. Motion made by Johnson and seconded by Root to approve $120.00 of expense for a Market Drive training session held in Madison for Assessor Blomstrom to attend. Motion carried.
The Clerk shared prepared reports of completed building inspections revenue that showed the breakdown of what is received and then paid to the Village of Oregon for the inspection service. There are now 64 permit applications filed for the year and 5 new housing starts.
Constable Wackett did not submit a report for September.
Chair Weber shared about the September Plan Commission Meeting. Todd Wenninger has purchased a lot in the Hampton Hills sub-division on Oak Hollow Drive and is in the process of building a new home. Mr. Wenninger is concerned with the covenants of the sub-division and needs to work that out with the home owners association. The Plan Commission also talked about the installation of the recycling compactor which is scheduled for Thursday October 4th.
Public Works Employee Abel Schultz had an estimate for tree removal for the board to view. The bid would be for dead or diseased trees targeted to be safely taken down for the public works to cut them up and handle the removal. The cost may determine how many trees will come down. The board requested that two more bids be obtained a final decision will be made at the budget work session meeting on October 16th. The new public works employee Ryan Zurfluh will start work at the Town of Oregon on Monday, October 15, 2012.
Van Kampen spoke to the TORC attendants regarding keeping debris away from the burn pile. The attendants will then push the debris onto the burn pile. Van Kampen thought the situation should be monitored to come up with the best solutions for handling the brush and burning. There were concerns about having a bottleneck situation for drop off of recyclables in the new compactor. Weber said he would prefer the Plan Commission make any decisions regarding a burn policy at the TORC and asked that it be placed on the next meeting agenda for the Plan Commission.
The Clerk reported that there was only a slight drop in our projected Shared Revenue for 2013. The State Highway Aid for 2013 will remain the same as last year at $111,460.05. The levy limit needs to be researched more with a Department of Revenue expert. If the Town increases the levy limit to accommodate the additional debt and fund balance commitment made to the OAFED it will cause a decrease in the Shared Revenue for the following year. The Clerk will contact the DOR for a complete explanation of loss of benefits.
Future agenda items include Eagle Scout presentations. The tree removal decision will be on the Budget Work Session Agenda.
Motion made by Johnson and seconded by Weber to approve the September payment vouchers in the amount of $77,430.17. Motion carried.
The November Town Board Meeting will be held Thursday, November 8th at 6:00 pm due to the Presidential Election being held on Tuesday that same week. The Budget Work Session for 2013 will be held on Tuesday October 16th at 6:00 pm. If needed a second work session would be held the following evening. The Budget Hearing will be held on Thursday November 15th at 6:00 pm.
The Clerk reported that Three Gaits Western Round-Up is hosting a family fun on the farm day on October 14th from noon to 4:00.
Town Board Meeting Minutes
October 2, 2012
The Clerk has reported that residents have filed complaints regarding a structure that has been constructed without benefit of a building permit at 5580 Windridge Road. Michael Condon is the resident and he has also widened his driveway. Building Inspector Mike Kleisch checked the building and it is not a structure that requires a building permit as it is not permanent. There will need to be some follow-up on this situation.
Motion made by Johnson and seconded by Root to adjourn the October 2, 2012 Town Board Meeting at 8:20 pm. Motion carried.
Denise R. Arnold