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Town Board Meeting
Nov 08, 2012
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Town of Oregon

Town Board Meeting Minutes

November 8, 2012


            The Town of Oregon Board Chairman Darryl Weber called the November 8, 2012 Town Board Meeting to order at 6:00 pm with the following Town Board Supervisors present, Wayne Ace, Chris Johnson, Steve Root, Phil Van Kampen and Clerk Denise Arnold.  Absent:  Treasurer Rhonda Christensen LaFlash, Assessor Andy Blomstrom and Constable Gary Wackett. 

            Motion made by Ace and seconded by Johnson to approve the October 2, 2012 Town Board Meeting Minutes as presented.  Motion carried.

            Motion made by Van Kampen and seconded by Root to accept the financial report as submitted prior to the meeting by Treasurer LaFlash.  Motion carried. 

            Chair Weber inquired if there were any public comments, there being none the next item on the agenda was addressed. 

            Park Chair Root requested the Eagle Scout presentations be scheduled for the December Town Board Meeting Agenda. 

            Dane County Board Supervisor Jerry Bollig presented an update of items pertaining to Dane County Actions.  There was an amendment that was approved for the Farmland Preservation Plan Zoning to Chapter 10 of the Dane County Code.  This amendment was necessary for farmers located in Dane County to retain their annual farmland preservation tax credits.  This would allow for a wider range of uses.  Bollig also shared that the 2013 Dane County Budget presented by Dane County Executive Joe Parisi appears to be prepared for approval next week.  The finance committee has passed this.  There are potential park grants and recreational use funds that may be available.  The voting equipment purchase is in the 2013 budget.  The Village of Oregon has the bike path construction in their 2013 budget.  Bollig suggested that the Town have a cooperative effort financially for this project.  The Anderson Park option to purchase additional land expires the end of the year.  There is money in the land conservation fund.  The Anderson Park could include 300 acres.  There is movement to purchase and this would take property tax revenue from the Town of Oregon.  Next meeting Bollig will have the entire budget available.  The increase should be around 1.5%. 

            Motion made by Ace and seconded by Johnson to approve a change of location for a driveway on lot number one, CSM 9990 located on Netherwood Road between Madsen Road and Alan Drive.  Motion carried.  The owner of the property is Dale Paddock currently residing at 5410 Alan Drive in the Town of Oregon. 

            Supervisor Van Kampen distributed copies of the OAFED 2013 budget summary.  The Town’s share is $141,716.  The budget will be approved at the December Town Board Meeting.  Van Kampen will provide a full budget report at the request of the Board Supervisors. 

            Park Chair Steve Root shared that the Park Committee is discussing the bike path the Village of Oregon if projecting and will continue to do so at the next couple of meetings to formulate a recommendation to the board.  Root is negotiating with the DNR, phase II of the Town Park was never completed.  Root will need to work with the office staff to complete the paperwork to continue with the application process.  There are more Eagle Scout projects to complete along with a surprise project completion for a trail improvement.  Wood chips were provided by Town’s Public Works.  Root has discussed a potential project with Phil Peterson in connection with the bike path. 

            The Clerk shared that the Assessor is done with the walk thru process for 2012.  Since the time change it is too dark to proceed in the evenings with walk thrus.

            A report was prepared for the Town Board that had only four building permits for the month of October 2012.  There will be another new housing start in November. 

            The Constable did not submit a report.

Town Board Meeting Minutes

November 8, 2012

Page 2


            Chair Weber shared that resident Susan Lethem of 999 Glenway Road inquired about the possibility of selling off additional lots from her property.  It appears she the potential of two to three additional building sites from her property pending the driveway situation.  The TORC was discussed and the recyclable compactor is working well however the cardboard volume is greater than expected.  The process is cleaner and better organized.  There is not a need for a new burning policy at this time.  The Clerk shared there was a slight increase in cost with the new compactor that was less than $20. more than the average cost per month.  Clerk Arnold will continue to track the expense.  The Plan Commission will also be addressing the CUP that has been filed for Payne and Dolan, Klahn Pit. 

            Public Works had submitted a report of work accomplished over the last month for the board to review.  There may a need for an upgrade of the grader or a V-plow purchase.  There may be a possibility of a four way split of expenses with Rutland, Dunn, Dunkirk and the Town of Oregon on the purchase of an excavator.  Some bids will need to be obtained with a potential expense of $30,000 to $35,000 per municipality.   Limestone chips will be used this year to try to improve on road conditions.  Some trees have been dropped and removed however more trees will need to come down; Ace will follow up on that. 

            The Clerk reminded the Board of the Budget Hearing to be held on November 15, 2012 at 6:00 pm. 

            Johnson shared that the Senior Center had a meeting yesterday and will have a contract prepared for 2013 and will continue to work on a more permanent contract for future years. 

            The next meeting should include the Eagle Scout presentations and the OAFED Budget approval. 

            Motion made by Johnson and seconded by Ace to approve the payment vouchers as presented in the amount of $66,643.23.  Motion carried. 

            The Clerk reported that Thursday, December 13th the office staff will be attending a WMCA District IV meeting in Madison.  Rural Mutual Workman’s Compensation Insurance should have a refund of premium after the Clerk completed the audit.  The Clerk reported that the Presidential Election went well with 800absentee ballots cast and 2,150 total voters this was a new voting record for the Town.

            Supervisor Ace left the meeting. 

            Four representatives from Payne and Dolan came into the meeting to share the annual progress for both of the aggregate quarries located in the Town of Oregon.  Aerial photos were provided for the board to view displaying the progress at the quarries.  There has been a minimal of activity in the pits due to the decline in new construction and limited road improvement projects.  There has been a minimal amount of blasting and no complaints.  Payne and Dolan is not predicting any increase in volume of activity in 2013.  The Klahn pit has experienced the largest change.  There has been new seeding and some reclamation completed.  Chair Weber thanked the Payne and Dolan representatives for the comprehensive progress report.

            Motion made by Johnson and seconded by Van Kampen to adjourn the November 8, 2012 Town Board Meeting at 7:15 pm.  Motion carried.

Respectfully Submitted,

Denise R. Arnold





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