Town of Oregon
Board Meeting Minutes
March 6, 2012
Town of Oregon Board Chair Darryl Weber called the March 6, 2012 Town Board Meeting to order at 7:00 pm with the following Town Board Supervisors present, Chris Johnson, Phil Van Kampen, Park Chair Steve Root and Clerk Denise Arnold. Absent: Supervisors Wayne Ace and Jerry Jensen, Treasurer, Rhonda Christensen LaFlash, Assessor, Andy Blomstrom and Constable, Gary Wackett.
Motion made by Van Kampen and seconded by Johnson to approve the Town Board Meeting Minutes as prepared. Motion carried.
Supervisor Johnson inquired if the missing checks from tax collection batch #33 had all been replaced. In the absence of Treasurer LaFlash, Clerk Arnold reported that they have been accounted for however there was an issue with one from a mortgage company not being for the original amount. That will still need to be resolved. Motion made by Van Kampen and seconded by Johnson to accept the Financial Report as submitted by Treasurer Rhonda Christensen LaFlash. Motion carried.
Chair Weber inquired if there were any public comments there being none the next item on the agenda was addressed.
Eagle Scout Alec Meier addressed the board with a presentation of his Eagle Scout Project. Scout Meier from Troop 50 shared a handout for his project with a timeline of events for the Kiosk in the Bicentennial Park. This Kiosk provides enhanced signage, memorial plaque and a new walking path map and a list of the park rules. The project took from September 9thto November 4th2011 working 53 hours and 174 hours from other individuals that assisted. The cost was $1,100. and he plans to stain or paint in the spring, fix the map box along with finishing the surrounding landscaping with grass seed and fresh bark.
Motion made by Weber and seconded by Van Kampen to approve land rezone petition #DCPREZ-2012-10340, parcel #0509-241-4002-1 changing the zoning from R1 to R3. The reason for the rezone was to be in compliance for adding on to the existing structure on the property located at 4814 Oregon Trail, Oregon, WI 53575 owned by Richard Andersen, Jr. Motion carried.
Motion made by Weber and seconded by Van Kampen to approve land rezone on parcel # 0509-162-9501-3 from A-2 to A-1 to allow this parcel to be re-combined with parcel #0509-162-9551-3 to a single parcel with A-1 zoning. The purpose is to restore the A-1 zoning to claim Farmland Preservation Tax Credit for Dale and Cynthia Secher. Motion carried.
Motion made by Van Kampen and seconded by Weber to approve the land rezone on parcel # 0509-173-9070-2 from A-2 to A-1 to allow compliance into the Farmland Preservation Plan. The property is owned by Kent Wells and Rebecca Bebber-Wells. Motion carried. Both rezones were needed due to the Blanket Rezone required by Dane County. There may be more of these adjustments needed in the future.
Motion made by Van Kampen and seconded by Weber to approve an amendment to the Town of Oregon Comprehensive Land Use Plan adopted April 9th, 2007, last amended June 2, 2009 for the Blanket Rezone related to Appendix I Farmland Preservation Map. Motion carried.
Motion made by Van Kampen and seconded by Johnson to adopt Ordinance #79, to amend the previously adopted Comprehensive Land Use Plan of the Town of Oregon. Motion carried. This action was required to correct results created by the Blanket Rezone.
Motion made by Weber and seconded by Johnson to adopt Ordinance #80 to Extend Town Officer Terms in Response to Election Law Changes. Motion carried. This was necessary due to the 2011 Wisconsin Act 115 adopted Statewide on February 17, 2011 changing the commencement date of the term of elected Town officers from the second Tuesday in April to the third Tuesday of April in the year of their election.
At 7:15 pm Supervisor Jensen arrived from another meeting. All actions from this point include Supervisor Jensen’s vote.
Town of Oregon Board Meeting Minutes
March 6, 2012
The Clerk shared information received from Doug Wipperfurth from the Construction Business Group out of Madison. Effective July 1, 2011 the Prevailing Wage Law threshold changed from $25,000 to $234,000.00 for Towns. Any project under that amount does not require a prevailing wage rate determination. The Clerk also received a letter from Dane County Public Transportation Department inquiring if the Town would be planning any projects involving County Roads in the years 2013-2017. The Board did not anticipate any conflicts with County road work.
Motion made by Van Kampen and seconded by Johnson to approve the purchase of a 1435 John Deere Lawnmower from Mid-State Equipment in the amount of $9,577.89 per quote number 6371953. Motion carried.
The Clerk provided copies of the estimate of cost for a new snow blower. At this time the Board does not want to pursue this purchase. The item was tabled.
Dane County Sheriff Deputy Leslie Fox made an appearance before the Board reporting that due to the mild winter there have been fewer crashes in the Town of Oregon. Fox inquired if there were any requests and shared that they will try to get the speed boards out earlier this year.
Park Chair Steve Root has communicated with Dave Wood who works for the DNR. Wood has installed bird houses in the Town and observed the brush cutting in the Town Park. Wood recommends that the Town sprays the cut edges to avoid unwanted growth to come back. This product is sprayed on and is mixed with bark oil so that does not rinse off. The Town’s share would be $111.50 and there should be enough product to last for two years. Motion made by Van Kampen and seconded by Jensen to approve the expense of approximately $111.50 for spray to avoid growth on brush/trees. Motion carried.
In the absence of the Andy Blomstrom there was no Assessor’s report.
The Board reviewed a building inspector log showing there were three building permits applications in the month of February 2012.
There was not a Constable report submitted for the month of February.
Van Kampen reported that the Clerk has been forwarding the Fire/EMS Finance Committee Reports. Van Kampen has recommended that a full time Chief would be a better situation for the OAFED. This would be more suitable for the department and for tracking the budget and day to day finances.
Chair Weber reported on the Plan Commission activities. There were a number of rezones and mapping changes. They are continuing to work on the submittal packets.
Supervisor Ace submitted a letter suggesting that the Board considers a V-plow or snow blower purchase next fall before winter arrives. Public Works Employee Harlan Heller is out on a workman’s compensation medical leave for an indefinite time. Abel is handling the situation and will call on Supervisor Ace when encountering a two person project. Public Works Employee Abel Schultz submitted a report to Clerk Arnold prior to the meeting listing the work that has been completed in the month of February. The Crack Filling will be done on Union Road and if there is any material left over it will be used on Tipperary Road.
The Clerk received a letter from North American Salt stating that all salt ordered must be purchased in 2012. The Town should meet this requirement with the 3 loads received today. The Clerk also shared information received from Dane County Planning and Development regarding value conversion charges. Jensen confirmed that this is not new information rather a reminder. Weber requested the information be shared with the Plan Commission Members.
Supervisor Jensen did not have any new developments to report regarding Dane County actions.
Future agenda items include road work and potential snow plow/blower purchase.
Motion made by Jensen and seconded by Johnson to approve the payment vouchers for the month of February 2012 in the amount of $1,748,680.46. Motion carried.
Laura Guyer the Real Estate and Land Acquisition Director of Dane County Land and Water Resource Department contacted Clerk Arnold to report there will be public information meeting for the Anderson County Park Project on Monday March 19th, at 7:00 pm in the commons area of the Rome Corners Intermediate School. Guyer will inform the neighboring residents and the Oregon Observer.
Town of Oregon Board Meeting Minutes
March 6, 2012
The Clerk shared an amendment for the DaneCom agreement that Mark Hazelbaker of the Dane County Towns Association recommended we sign. There were some minor word adjustments to the agreement. There is a DaneCom meeting to be held from noon until 7:00 pm on Thursday March 15that the Alliant Energy Center of Dane County. The Clerk requested the Town Hall floor be professionally cleaned and waxed and had a bid obtained. Motion made by Jensen and seconded by Johnson to have BD Clean LLC clean and wax the Town Hall floor, accepting the estimate of $500.00. Motion carried. There will be Timber cutting and harvesting for both logs and pulp by Hanson & Leja Lumber Inc. at 250 Glenway Road, Brooklyn, WI.
Motion made by Weber and seconded by Johnson to change the April 2012 Town Board Meeting to Wednesday April 4, 2012 at 7:00 pm due to the Spring Election held on April 3rd. Motion carried.
Motion made by Johnson and seconded by Van Kampen to adjourn the March 6th, 2012 Town Board Meeting. Motion carried.
Denise R. Arnold