Town of Oregon
Town Board Meeting Minutes
December 4, 2012
The Town of Oregon Board Chairman Darryl Weber called the December 4, 2012 Town Board Meeting to order at 7:00 pm with the following Town Board Supervisors present, Wayne Ace, Chris Johnson, Steve Root, Clerk Denise Arnold, Treasurer Rhonda Christensen LaFlash and Assessor Andy Blomstrom. Absent: Supervisor Phil Van Kampen, Constable Gary Wackett,
Motion made by Johnson and seconded by Ace to approve the November 8, 2012 Town Board Meeting Minutes as prepared. Motion carried. Motion made by Ace and seconded by Root to approve the 2013 Budget Hearing minutes from October 15, 2012. Motion carried.
Motion made by Root and seconded by Johnson to accept the Financial Report for November 2012 as prepared by Treasurer Rhonda Christensen LaFlash. Motion carried.
Leslie Fox from the Dane County Sheriff’s Department was unable to attend the meeting. She sent a memo to the Town prior to the meeting that the Clerk shared with the board regarding an increase of burglaries and theft in the southwest portion of Dane County. The memo reminded residents to be observant, report anything suspicious and take caution to lock your dwelling, garage and vehicles.
Chair Weber inquired if there were any public comments. There being none the next item on the agenda was addressed.
Motion made by Ace and seconded by Weber to approve Conditional Use Permit number 1916, parcel number 0509-364-8100-0 and 0509-364-8501-1. Motion carried. The request is to revise the CUP termination date and trucking hours at the Klahn site. The first revision would change condition #4 of CUP from “Operation shall cease no later than 10 (10) years from the date of the CUP approval,” and replace with “Operation shall cease no later the December 31, 2024.” The second revision would change condition #9 from: Trucking hours will be from 8:30 am to 5:00 pm Monday through Friday.” Replace with “Trucking hours from Memorial Day to Labor Day will be from 7:00 am -6:00 pm Monday through Friday.” The property is located at 157 County Highway MM, Brooklyn, WI 53521. Petitioner is Payne & Dolan, Agent: William Buglass, 6295 Lacy Rd., Fitchburg, WI 53575. Owner is Lloyd and Ruth Klahn, 157 County Highway MM, Brooklyn, WI 53521. Motion carried. There were no residents or board supervisors objecting to any of the changes to the conditional use permit.
Motion made by Ace and seconded by Johnson to approve land division and rezone petition #DCPREX-2012-10509; Parcel #0509-081-8060-7 and 0509-081-8050-9. The request is to create on residential lot and rezone property. Lot 3 to RH-1, Lot 1 to A-4 and Lot 2 to LC-1. The property is located across the road from 5866 County Highway D. Petitioner and owners are Dan Kok and Sara Schlough, currently residing at 2921 Camp Leonard Road, McFarland, WI 53558. Motion carried.
Eagle Scout Candidate Mike Debaker approached the board regarding his Eagle Scout project located in the Ravenoaks Park. Debaker and crew installed 14 erosion bars on the nature trail to avoid further erosion. Prior to the completed work it was only a path thru the woods. A fellow scout then installed side rails on a portion of the trail and added wood chips. The trail is half done with side rail and wood chips however the entire trail has erosion bars. Supervisor Root added that was a great effort on two Eagle Scout projects. The other Eagle Scout Colin Schmidt will present his project at a future board meeting.
Dane County Supervisor Jerry Bollig spoke regarding the requested approval of the Town’s Comprehensive Land Use Plan amendments. There was a petition signed by a number of Town residents speaking against the change. The item was tabled until another meeting due to the resident opposition. Bollig reported that Dane County has approved their budget and the tax increase for the average home is $10.00. There are no job or salary cuts proposed. The County reserve fund has a 12 million dollar surplus. Grant applications begin in February for additional park funds available possibly even for the Town of Oregon. New voting equipment is scheduled for all municipalities.
Town Board Meeting Minutes
December 4, 2012
In the medical absence of Supervisor Van Kampen the next two items on the agenda were tabled regarding the Fire & EMS Report and the approval of the Oregon Area Fire & EMS District 2013 Budget.
Park Chair Steve Root reported on the Park Committee Meeting. Phase II development will end in June of 2013. Root has contacted Scout Troops 150 and 168 regarding additional Eagle Scout Projects. The Park Committee has decided to explore the potential of the available grant money to possibly partner with the Village of Oregon for the projected bike path. The Committee will prepare a proposal to present to the Town Board for approval. Bi-Centennial Park has a trail improvement project coming up in the spring. Ace inquired if there was continued interest in geo caching in the Township. Root and Clerk Arnold confirmed there is still active geo caching at the Town Hall and Parks in the Township.
Assessor Blomstrom reported that he has attended classes for market drive training. Blomstrom also attended an Assessor’s school to prepare a report that will be required by the Wisconsin Department of Revenue in the future. Blomstrom is done with walk thrus for now due to the winter weather conditions, all information has been updated into the computer system including pictures.
The Clerk reported that there were six building permits pulled in the month of November and all projects are progressing well.
The Constable did not submit a report for the December Board Meeting.
Chair Weber did not have any additional information to report from the Plan Commission other than the recommendations that were approved at the start of the meeting.
Supervisor Ace reported that the Town does have sufficient snow plow drivers for the winter season. Romaine Ace is assisting with training the new drivers. Weber contacted Sheldon Tachon to replace retiring Sam Ace at the TORC. The truck box is being used for the overflow of cardboard which seems to be accumulating at a high volume. Weber has been shopping for a tractor at the TORC to replace the tractor backhoe. Multiple estimates were obtained; Ace suggested it be put on the January agenda for a decision to be voted on. The safety factor is what has encouraged the change and all agree that this should be done.
Ace brought up the potential need for a V-Plow purchase. There was discussion regarding the need for this and available trucks to support this attachment. After a lengthy debate a motion made by Ace and seconded by Johnson to approve the amount of up to $15,000 to purchase a V-Plow with a possible trade-in offer of the grater to offset the expense. The purchase would be denied if our trucks are not capable of handling the attachment unit. Motion carried. Weber opposed.
The Clerk reported that the mill rate is available the Oregon portion was 17.31 in 2011 and will increase to 17.40 for 2012. Belleville shows a larger increase from 14.76 in 2011 to 15.47 in 2012. Dane Com has incurred expenses therefore the Town has been required to pay funds toward the administrative costs. The Clerk has submitted the statement of taxes and certificate of taxes to Dane County and the Department of Revenue.
Johnson reported that the Senior Center Committee will be meeting on Friday December 7th of this week. They will be reviewing the contract language for the short term 2013 agreement.
A decision was made to change the January Town Board Meeting to Tuesday, January 8, 2012. The Caucus date will be Saturday, January 19, 2013 at 2:00 pm with a snow date of Saturday, January 26, 2013 at 3:00 pm due to the tax collection schedule.
Items for the January Town Board Meeting Agenda are as follows, tractor purchase, eagle scout project presentations and the Oregon Area Fire/EMS Budget. Ace and Root volunteered to attend the OAFED Meeting until the return of Supervisor Van Kampen.
Motion made by Ace and seconded by Johnson to approve the November 2012 payment vouchers in the amount of $63,319.15. Motion carried.
Town of Oregon Board Meeting Minutes
December 12, 2012
The Clerk shared a letter from the Wisconsin Towns Association that was received regarding transportation issues, boundary and land use issues, levy limits and election and recall issues. These items are on the 2013-2014 Legislative agenda. The Clerk will continue to keep the board informed of any further information obtained.
Motion made by Johnson and seconded by Root to adjourn the December 4, 2012 Town Board Meeting at 8:32 pm. Motion carried.
Denise R. Arnold