Town of Oregon
Town Board Meeting Minutes
August 7, 2012
Town of Oregon Chair Darryl Weber called the August 7, 2012 Town Board Meeting to order at 7:00 p.m. with the following Town Board Supervisors present: Phil Van Kampen, Steve Root, Chris Johnson, and Clerk Denise Arnold. Supervisor Ace arrived at 8:40 pm. Absent: Treasurer Rhonda Christensen LaFlash, Constable Gary Wackett and Assessor Andy Blomstrom.
Motion made by Van Kampen and seconded by Johnson to approve the Town Board Meeting minutes from July 3, 2012. Motion carried.
Motion made by Van Kampen and seconded by Root to accept the Financial Report submitted by Treasurer Rhonda Christensen LaFlash. Motion carried.
Chair Weber inquired if there were any public comments there being none the next item on the agenda was addressed.
Chris June from Pellitteri Waste Systems presented information regarding a recycling compactor for the Town of Oregon Recycling Center (TORC). This would reduce the expense of pick ups and also the hazard of excessive burning. A cement pad would need to be installed along with 3 phase electrical power to the compactor. The Board requested an additional door be installed so that access could be obtained from both sides for better traffic flow. The concrete pad should be 10’ by 30’, steel reinforced and 6” thickness. June also reported that the safety feature on the current garbage compactor located at the TORC is being by-passed. This would not be OSHA approved at this time. The recycling compactor will have the ability to receive co-mingled recyclable products.
Motion made by Root to accept and seconded by Johnson to approve the 7 year agreement with extension of current agreement, expires January 1, 2016 for the recycling compactor at the TORC site with Pellitteri Waste Systems. Motion carried. The board requested that Chair Weber obtain two bids for the cement work and electrical work to be completed at the TORC for the installation of the recycling compactor. A special board meeting might be necessary to approve bids for the cement and electrical work.
Supervisor Van Kampen reported that the OAFED has not had a meeting. The Fire Department Finance Committee did not meet in July. Renee Hoeft will continue to assist with the OAFED finances.
Van Kampen discussed the motion that was made and approved at the June 7, 2012 Town Board Meeting to increase the Town’s Levy limit in 2013 for the OAFED. That levy limit will be approved during the budget process. The Town was agreeing to support this effort with the full cooperation of all municipalities involved in the OAFED financing. Van Kampen went on to explain that the OAFED is by no means financially sound enough to use this budget contribution as a solution in resolving the fund balance issues. This levy limit increase should continue because there is no reason to believe that the budget needs will be going down. If there is a loss of an engine or any other issue the OAFED would not have the fund balance to deal with that. The problem will not turn around for a number of years.
Bob Johnson, member of the Emergency Management Team spoke about the paperwork changes and improvements when reporting losses that he learned from the training session in Stoughton. The forms have been simplified and it is extremely important to receive these reports as quickly as possible. Records of time spent and copies of all expenditures should be kept. There is still a need to assess the members of the Emergency Management Team then take some time to explain the forms and proper procedures.
Park Chair Steve Root talked about the three Eagle Scout projects. There is a work day set up this Sunday at the Ravenoaks Park for brush cutting. There is a Scout interested in trail improvement at the Bi-Centennial Park. Root presented a seal coat bid from Bartelt for the Town Park with two options, crack seal and seal coat the parking lot for $1,236.11 and paint stripe the parking lot for an additional $200.00. Option 2 would be to crack seal and seal coat the road to the park for $2,942.60. The total project would be $4,378.71. If both options are complete there would be a $300.00 discount. The Park Committee felt the Town Park Driveway should be at the expense of the Town and that Park funds would be used for the parking lot. Due to budget funds not being designated for the Town Park Driveway the Park Committee recommended the expense be paid with Park funds and then be reimbursed in the next Town Budget Year.
Town of Oregon Board Meeting Minutes
August 7, 2012 Page 2
Van Kampen inquired if more than one bid had been obtained for project. Root agreed to request a second bid and a decision could be made at the next meeting.
The Assessor was not available for the meeting. Blomstrom had contacted the Clerk to inquire about sending walk thru letters however he has been on vacation. The Clerk shared there would not be much time for that project with the Presidential Election approaching.
Clerk Arnold presented the Building Inspection Report. There are now four new housing starts this year. The Clerk also had a report prepared with the income from building permits for April, May and June including the amount paid to the Village of Oregon for the inspection services completed.
Constable Wackett submitted a report to the Clerk prior to the meeting for the Board to read.
In the month of July Wackett reported four complaints received, two animal calls, one Oregon Fire assist and one Oregon Police assist and four park checks conducted.
Motion made by Weber and seconded by Van Kampen to approve Petition DCPREZ-2012-10470, land division and rezone on parcel number 0509-043-8001-0. This is for the purpose of separating the existing farm house from the rest of the acreage and rezone the property. The property is located at 1481 County Highway D, Oregon, WI 53575. The petitioner and owner of said property if Goodspeed Holdings, LLC, 5756 County Highway D, Oregon, WI 53575. Supervisor Ace also requested a joint driveway agreement be placed on file prior to the sale. Motion carried. Goodspeed explained that they were in the process of creating a joint driveway agreement. The well is currently shared and they are attempting to create a separate well for the house parcel to assist the party purchasing by land contract from Goodspeed. This homestead and farm was formerly known as the Trosper property.
Plan Commission Member Brian Duffin shared an overview of the proposed amendment change to the Town of Oregon Comprehensive Land Use Plan. (Adopted April 9th, 2007, last amended March 6th, 2012). The amendment would clarify incorrect language put in place by MSA and the Plan Commission wanted the correction to restore landowner’s rights. Some property owners may gain splits more importantly they maintain the splits they have entitlement to. No property owners would lose splits. The Plan Commission did not enter into this amendment lightly they consulted with Andrew Bremer of MSA and Brian Standing from Dane County. Van Kampen thought a decision should be tabled until a public hearing had been held. A public hearing by the Plan Commission had been held – no property owners were in attendance. The item will be put on the next Town Board agenda to allow board supervisors more time to research the amendment.
Tim Roehl Supervisor from the Town of Middleton shared an update regarding CARPC. Mr. Roehl supports the dissolution of the CARPC. Supervisor Van Kampen served on CARPC for three years and acknowledged that changes could be made however until an alternative plan is in place he was not comfortable with the dissolution solution. Roehl feels that if Town’s don’t support the dissolution process it will take the pressure off of CARPC and the necessary changes would not be made. Van Kampen stated that if a replacement structure is not in place the responsibility would be on the DNR. There is another meeting coming up August 15th. The Board decided that is was best to table this issue at this time to review the dissolution request that is being presented.
The Clerk shared that there was an informational composting meeting that may be helpful for Public Works Employee Abel Schultz to attend. The Board supported that action. Chair Weber is working on trading the backhoe tractor for a utility tractor for the TORC site at no additional cost. Weber is also obtaining bids for the electrical work and cement job for the Pellitteri recycling compactor project. A special meeting will need to be held to make the final decisions for this project when the bids are available.
Motion made by Ace and seconded by Root to approve the hourly wage for the part-time summer Public Works Employee Cody Schultz at $12.00 per hour. This is not the rate for part-time snow plowing.
Supervisor Johnson presented a calendar of events for the employee evaluation schedule. The Schedule would have the process completed by the end of September.
The Clerk presented an overview budget comparison for 2012.
Town of Oregon Board Meeting Minutes
August 7, 2012 Page 3
Supervisor Johnson shared that the Senior Center Contract is being rewritten the old contract is dated 1995. A representative from Waunakee came to the Senior Center meeting to demonstrate the swipe card system for the Senior Center. The contribution from Dunn could pay for this expense. This would allow for more efficient tracking of expenses and services. Van Kampen felt it would be more accurate for determining how much the Town’s residents are using services. It would also help decide which services are most valuable to residents.
Motion made by Van Kampen and seconded by Johnson to approve to adopt an Amendment Agreement made to the Senior Center Contract effective January 1, 2012. Motion carried. This amendment was necessary due to the Town of Dunn withdrawing their financial support for the Senior Center.
Future agenda items include a Public Hearing for the Comprehensive Land Use Plan, consideration of a burning policy at the TORC and the seal coating at the Town Park.
Motion made by Van Kampen and seconded by Johnson to approve the July 2012 payment vouchers in the amount of $226,153.18. Motion carried.
The Clerk shared that the Blue Star Dairy Farm Tour in Arlington begins at 6:00 pm on August 22nd. August 25th thePedal for the House Bike ride will pass thru the Town of Oregon. August 28this the Notice of Public Hearing for the City of Fitchburg to amend their Comprehensive Plan. Two complaints have been filed against the Roger and Sandra Schenk property located at 6225 Bellbrook Road, Brooklyn, WI. The family is still living in trailers and it has been reported the animals are not being cared for. Clerk Arnold called humane services and the animals were fine and Dane County will follow up with the housing situation. The Clerk also received a follow-up letter from Payne and Dolan regarding a blasting complaint. The Clerk successfully completed a recount request of the ballots from the June 5, 2012 Recall Election.
The Town Board chose not to adjourn into closed session to discuss personnel.
The Board Supervisors will each come to the Clerk’s Office to select potential Public Works Employees from the applications received in the process of other employee searches. The Supervisors must submit their list by August 17th. The Clerk will then contact those applicants and request a new application. It was not necessary to advertise for the position and if other apply by word of mouth notice that is acceptable as well. Applications are due by Friday, August 31, 2012 at 4:00 pm. The Board decided not to hire an attorney to prepare a new job description.
Motion made by Van Kampen and seconded by Johnson to adjourn the August 7, 2012 Town Board Meeting at 9:20 pm. Motion carried.
Denise R. Arnold