Town of Oregon
Town Board Meeting Minutes
September 6, 2011
The Town of Oregon Board Chairperson Darryl Weber called the September 6, 2011 Town Board Meeting to order at 7:00 pm. The Following Town Board Supervisors were present Phil Van Kampen, Jerry Jensen, Chris Johnson, Wayne Ace, Park Chair Steve Root, Treasurer Rhonda Christensen LaFlash, Assessor Andy Blomstrom and Clerk Denise Arnold. Absent: Constable Gary Wackett.
Motion made by Johnson and seconded by Ace to approve the August 2, 2011 Town of Oregon Board Meeting Minutes as presented. Motion carried.
Motion made by Jensen and seconded by Van Kampen to accept the Financial Report as presented by Treasurer Rhonda Christensen LaFlash. Motion carried.
Larry Arndt from Four Seasons Heating & Cooling and Keith Comstock from Clarks Heating & Cooling presented their bids for furnace and air conditioning replacement. After questions and discussions motion was made by Weber and seconded by Jensen to accept the bid from Four Seasons Heating & Cooling for a total of $6,975. Motion carried. The breakdown of expense is as follows: furnace $2,580, air conditioning $2,260, filter upgrade $185.00, chimney update/repair $225 and the garage $1,725.
Laura Guyer with Dane County Land & Water Resources, along with Bill White (Attorney representing Pat Anderson) addressed the board regarding Anderson Farm Park. Currently the land is being rented out. Three individuals have been granted archery permits for this fall. Ms Guyer will provide the clerk with their contact information. The County has solicited bids for a project planner. The County wants to work with the Town and have their participation in figuring out the designated uses of the park. Guyer shared that at this time no set plans have been made. The County was hoping to hold meetings here at the Town Hall in the spring to inventory and analyze the park to gain a shared concept. The Town Board Supervisors along with Park Chair Steve Root expressed a desire to be included on the Anderson Farm Park plans. Chair Weber thanked Ms. Guyer for attending the Town Board Meeting.
Chair Weber inquired if there were any public comments, there being none the next item on the agenda was addressed.
Park Chair Steve Root shared that the park kiosk project is underway and should be completed in October. There are two potential trail projects in the Town Park and Bi-Centennial Park. There is also a possible shelter project in the Della Park. Root shared there will be a memorial tree planting on Saturday September 10th at 1:00 pm to honor long time resident and public servant Harold Byrne. A signage requirement has been completed thanks to the assistance of Bob and Chris Johnson. Public Works employee Abel Schultz has been researching the proper product to destroy the grass and weeds growing under the playground equipment. Finding a safe product will be discussed at the next Park meeting. Root informed the board that Supervisor Van Kampen attended the last Park meeting and gave a presentation regarding a trail project with the Village of Oregon to connect the two municipalities with the potential assistance of grant funding.
Assessor Blomstrom reported that he is continuing with the walk thru schedule. Blomstrom shared that a mistake had been made resulting in property owned by Christopher Brent being over assessed for a number of years. The property was assessed as though it was a building parcel however it is not. The Clerk will add this to the October agenda.
Motion made by Johnson and seconded by Jensen to approve the Emergency Management Plan with two amendments, page 7 should include the word radio and one other typographical error. Motion carried. Johnson thanked Deputy Clerk Hanson for her efforts on this project and reminded everyone it is not done and that the forms are the next step.
Motion made by Ace and seconded by Johnson to approve increasing the fees at the TORC, requiring residents to pay with a TORC punch card and notifying residents of the changes with the prepared brochure effective January 2012. Motion carried. The brochure and a newsletter shall be sent with the property tax bills.
Motion made by Jensen and seconded by Weber to rebuild the shelter to make it a more permanent structure at the TORC for an expense $1,100. Motion carried.
The building permit report was available for the board to review, there were nine building permits in August.
Constable Wackett submitted a report to the Clerk prior to the Town Board Meeting that was shared with the Supervisors. Wackett stated that August had been relatively quiet, two animal complaints and five park checks. The hot coal sign and park ordinance sign have been damaged. A large tree is down over the second walk path from the paved path leading from the parking lot.
Supervisor Van Kampen reminded the Board of a Joint Municipality Meeting with the Village of Brooklyn, Village of Oregon, Town of Dunn and Town of Rutland. The agenda will include discussion and possible action regarding the Oregon Senior Center and the Oregon Area Fire-EMS District. The meeting will be held at the Town of Oregon on September 14, 2011 at 6:30 pm. Supervisor Van Kampen left the board meeting at approximately 8:30 pm.
The Board reviewed information from Supervisor Ace, email correspondence from Pam Dunphy at the County and the Town of Rutland Ordinance regarding a township wide speed limit change. The Board is exploring the possibility of speed limit changes on Town Roads such as Hillcrest, Union, Glenway and Tipperary. The Clerk shared that a resident reported that in 2003 a speed limit change was issued for those roads and the signage was never installed. To be in compliance with board actions the signs were installed. The signs are in violation because an ordinance was not passed, a speed traffic study was not conducted and proper protocol was not followed. The Oregon Police Department called the Clerk to inquire exactly what the Town’s speed limits are due to the changes. Ace has talked to Chief Pettit regarding the use of the speed wagon. The speed wagon is currently down for repairs. The 35 mph yellow signs are cautionary signs and suggest a reduced speed however the law is still 55 mph, this will remain until a proper speed study is conducted.
The minutes from the Road and Traffic Safety Committee Meeting were available for the Board. Public Works Employee Abel Schultz attended the last meeting and shared good information. The Committee would like to stay together and remain active on an as needed basis. If issues would come up there would be a Committee ready to evaluate the situation.
Ace submitted a written report on the Public Works Department. After the regular October 2nd Town Board Meeting the Board will adjourn into closed session to discuss a three month review for the new Public Works Employee Abel Schultz. The Clerk requested to be dismissed before that session is opened.
Supervisor Jensen shared the County will start their budget preparation this week. Dane County will hold a series of public hearings before the budget is final.
Future agenda items include a closed session to discuss personal, discussion regarding a grievance agreement and possibly if ready a speed limit discussion.
Motion made by Weber and seconded by Ace to adopt the Ward Plan and to Combine Municipal Wards for Voting Purposes. Motion carried.
The Budget Work Session meeting will be held on Tuesday October 18th, 2011 at 6:00 pm and if needed an additional meeting on Wednesday October 19th, 2011 at 6:00 pm.
Motion made by Ace and seconded by Weber to approve the August payment vouchers in the amount of $43,533.20. Motion carried.
Motion made by Ace and seconded by Johnson to adjourn the September 6, 2011 Town Board Meeting at 9:00 pm. Motion carried.
Denise R. Arnold