Town of Oregon
Town Board Meeting Minutes
May 3, 2011
Town Board Chair Darryl Weber called the May 3, 2011 Town Board Meeting to order at 7:00 pm with the following Town Board Supervisors present: Chris Johnson, Phil Van Kampen, Treasurer Rhonda Christensen LaFlash, Park Chair Steve Root and Clerk Denise Arnold. Absent: Constable Gary Wackett, Supervisor Jerry Jensen, Supervisor Wayne Ace, and Assessor Andy Blomstrom. There were nine residents in attendance.
The first item on the agenda was the oath of office for Wayne Ace. Due the absence of Supervisor Ace that item will be tabled.
Motion made by Johnson and seconded by Van Kampen to approve the minutes from the April 6, 2011 Town Board Meeting as presented. Motion carries.
The Financial report was presented by Treasurer Rhonda Christensen LaFlash. A Certificate of Deposit came due, after checking with four different financial institutions the funds were place at Union Bank & Trust Oregon at 1.26% for 12 months. Motion made by Van Kampen and seconded by Johnson to accept the Treasurer’s Report for April 2011. Motion carried.
Chair Weber opened the floor for public comments. Resident Steve Root inquired as to why the hiring policy was not on the agenda for the new public works employee. Weber explained that the board has held two closed sessions to discuss personnel and the procedure that would be followed for hiring. No decisions have been made. Jason Marshall inquired as to the scoring criteria for the public works employee. Weber replied by stating that a different procedure has been used each time an employee has been hired. A scoring system will not be used this time. The Town does not have an Ordinance governing the process or a specific hiring practice that the Board is required to follow. Bob Garvoille asked why the Town residents that have been hired to help plow snow in the winter on an as needed basis are not considered for the position. Weber explained that they are being considered. Bob Garvoille felt the individuals that have helped out to plow snow should be the first to pick from. Resident Keith Syvrud requested confirmation of why the Town of Oregon was interested in hiring a Town of Dunn employee that would receive a higher wage and five weeks of vacation. Weber confirmed that an application had been submitted by a Town of Dunn employee however no contract had been offered or signed. There being no further public comments the next item on the agenda was addressed.
Bob Johnson from the Park Committee introduced Eagle Scout Candidate Mitch Auping. Mitch provided photos of the benches that he installed. The two benches installed at the Town Park and one at Ravenoaks were secured by post holes and filled with cement. Auping will request that troop 50 will continue to stain and seal the cedar park benches. A check to reimburse Auping for supplies in the amount of $137.35 was provided from the park funds.
Park Committee member Bob Johnson presented the park report. The Park Committee met on April 25thand listened to a number of boy scouts that would like to complete Eagle Scout projects. Two projects were approved one at the Bi-Centennial Park for signs and trail improvements and the other at Ravenoaks Park also for trail improvements. Steve Root shared that two more scouts asked for projects.
The Clerk shared that the Town of Oregon Open Book has been completed and the Board of Review is scheduled for Saturday, May 21, 2011.
Van Kampen proposed that with the loss of the recycling grant revenue a group independent of the Town Board should be established. This committee would explore the possibility of consolidation with neighboring municipalities, streamline procedures and seek cost saving measures. Van Kampen suggested advertising for the position, allow them to elect their own chair and advise back to the board of their findings and conclusions. The Clerk shared that recycling units with population use of 25,000 or more would still be eligible for grants. This would force the small municipalities to consolidate in the future. Since two board members are absent Chair Weber wanted to table the item and instructed Van Kampen to create an advertisement for the potential positions.
Town of Oregon Board Meeting Minutes, May 3, 2011
The board decided to table the consideration of ABC Seamless bid to repair the gutters on the town garage. It would be best to make this decision after the parking lot project is complete.
Supervisor Johnson had drawn a visual of the road speed limit issue that was discussed at the last Road and Traffic Safety Committee Meeting. There are four town roads that have issues with the 45 mph signage.
Tipperary Road (55mph south of Cty A and 45 mph north of Cty A to Lincoln Rd)
Union Road (55 mph south from Hwy 92 to Cty A and 45 mph north of Cty A to Lincoln Rd)
Hillcrest Rd (55 mph south from Bellbrook to Cty A and 45 mph north of Cty A to Lincoln Rd)
Glenway Rd (45 mph south from Alpine to Bellbrook and 55 mph north of Bellbrook to Lincoln
Should more signs be added to provide clarification, should the roads all return to 55 mph or should the speed limit be changed to 45 mph for the entire Township? Eight signs would need to be installed to clarify the confusion. According to Pam Dunphy from Dane County an engineering study would need to be conducted before making a Township wide speed reduction. Reducing the speed limit may also decrease the number of commuters that make a short cut through the Town roads to reach other destinations. Residents spoke in favor and against reducing the speed limit. The Board decided to hold off on the signs and any decisions until more information was gathered. Public Hearings will need to be scheduled to allow the public to participate in a decision that would affect so many residents. The sections of 45 mph speed limit changes occurred at the December 2, 2003 Town Board Meeting and until recently were never posted.
At the April 6, 2011 Town Board Meeting it was decided to change the Building Inspection Fee Schedule to the same as the Village of Oregon with some noted exceptions. The Clerk recently learned that the Village is in the process of changing their fees so it would not be a good time to adopt their schedule. The Clerk will advise the Board when that schedule has been finalized and provide the opportunity to implement that change.
The Clerk shared the Building Inspection Report and there is a slight increase in the number of permits obtained in April.
Board Chair Weber read the report by Constable Gary Wackett that had been submitted to the Clerk prior to the meeting. Wackett’s report included statistics confirming the speeding issues on key roads in the Town.
NIMS Committee Member Bob Johnson reported that four people attended a training meeting in Brooklyn. The members that attended the training 101 meeting were Gary Wackett, Bob Johnson, Tom Wiedenbeck and Mark O’Brien. Brooklyn is willing to share the forms they have compiled. The final NIMS draft proposal will soon be completed.
The Plan Commission cancelled the meeting scheduled for April 18th, 2011. There were no new agenda items.
Supervisor Van Kampen did not have new information regarding the Fire/EMS districts.
Johnson shared that Dave Hagemann of the Road and Traffic Safety Committee has been creating a new spreadsheet for the public works road sign inventory.
Chair Weber read a 30 day notice of retirement resignation letter from Public Works Employee Ron Outhouse after 13 years with the Town of Oregon.
The Clerk had provided copies of the 2 cement bids for the replacement of the front walkway into the Town Hall. They are very different amounts and the board wondered why there was a sizeable difference. Chair Weber will check into that. Bartelt has submitted a bid for repaving the parking lot. With the absence of two Board Supervisors it was decided to wait for more information regarding the cement bid then a decision could be made before the closed session to be held on May 12, 2011.
The Clerk inquired as to what the Board would like for financial reports regarding the budget and how reductions in shared revenue are changing our financial position. The Board did not have any requests at this time however they would like to have it included as an agenda item in the future.
Town of Oregon Board Meeting Minutes, May 3, 2011
Future agenda items include Max Schmidt Eagle Scout presentation, set a date for a Public Hearing regarding potential speed limit changes, Public Works Employee decision, possibly forming a recycling committee, road work bids and consideration to repair the gutter on the Town Garage.
Motion made by Van Kampen and seconded by Johnson to approve the payment vouchers in the amount of $100,386.27. Motion carried.
The Clerk shared of an informational meeting regarding the construction to be held on the CTH MM/CTH 14 interchange. There are proposed roundabouts to be added. The Clerk also shared that the Town of Oregon passed the statewide recount for the State of Wisconsin Supreme Court Justice race at Dane County on Saturday April 30th, 2011. The Town of Oregon April 5th spring election totals did not change and the paperwork was in order.
Motion made by Johnson and seconded by Van Kampen to adjourn the May 3, 2011 Town Board Meeting. Motion Carried.
Denise R. Arnold, Clerk