Town of Oregon
Town Board Meeting Minutes
July 5, 2011
The Town of Oregon Board Chairperson Darryl Weber called the July 5, 2011 Town Board Meeting to order at 7:00 pm. The following Town Board Members were present Phil Van Kampen, Jerry Jensen, Chris Johnson, Wayne Ace, Treasurer Rhonda Christensen LaFlash, Park Chair Steve Root and Clerk Denise Arnold. Absent: Assessor Andy Blomstrom and Constable Gary Wackett.
Motion made by Ace and seconded by Johnson to approve the June 7, 2011 Town Board Meeting Minutes as presented. Motion carried.
Motion made by Van Kampen and seconded by Jensen to accept the Financial Report as presented by Treasurer Rhonda Christensen LaFlash. Motion carried.
Amanda Bloomberg representing Baker Tilly presented the results from the 2010 Town of Oregon Audit. Bloomberg explained the breakdown of the financial report. The internal controls were discussed. Some of the suggestions have all ready been implemented. Due to the size of the staff at the Town some controls cannot be changed. Some changes were suggested for payroll controls and asset tracking. A policy manual would be useful. The Baker Tilly 2010 Audit reported that the Town is in good financial status.
Motion made by Weber and seconded by Johnson to approve the tentative Eagle Scout project by Tom Richards in the amount of $800.00 or less. Motion carried. Park Chair Root explained that he would be gone for the next Park Committee Meeting and would like Bob Johnson to chair that meeting.
Motion made by Van Kampen and seconded by Ace to approve the renewal of the Alcohol Beverage License Application and Application for Coin Operated Machine License for JDB Golf, LLC (Foxboro Golf Club). Motion carried.
Motion made by Van Kampen and seconded by Jensen to approve the renewal of Operator’s Licenses at JDB Golf, LLC (Foxboro Golf Club) for the following:
The motion carried and Clerk Arnold informed the Supervisors that a background check had been completed by Constable Wackett for each of the above mentioned applicants.
Supervisor Ace will have information regarding potential road work for Glenway Circle by the August 2, 2011 Board Meeting.
The Clerk had a Building Permit Report available for the Supervisors.
The Constable submitted a report prior to the meeting for the Town Board to review.
The resolution for authorizing the issuance of a $256,855 general obligation promissory note to the Village of Oregon to pay the Town’s share of the refinancing of the facility for the Oregon area Fire-EMS District and amending the operating agreement for the Oregon Area Fire-EMS District will be put on the August 2, 2011 Town Board Meeting Agenda. A copy was provided for each Town Board Supervisor to review.
Ace provided minutes from the June 29, 2011 Road and Traffic Safety Committee Meeting. To clarify confusion on speed limits a motion was made by Weber and seconded by Ace to instruct the Public Works Staff to install four speed limit change signs from 45 to 55 mph at the following locations:
Motion carried. Ace will notify the Public Works Department to install the signs.
Ace reported that the Ravenoaks paving project went well. Abel Schultz started working as the lead Public Works Employee on June 27th to replace retiring employee Ron Outhouse.
Clerk Arnold shared that notification had been received that the Town of Dunn is withdrawing from financial support for the Oregon Senior Center. This will not change the amount that the Town of Oregon will be responsible for. Van Kampen explained that there is not sufficient time to change the calculation for the 2012 Senior Center Budget.
Jensen shared information regarding budget cuts at the County level. Jensen has been working on redistricting. The rural municipality needs adequate representation.
Future agenda items include the Glenway Circle roadwork, the Oregon Fire/EMS Resolution, and the NIMS report approval.
Motion made by Ace and seconded by Johnson to approve the payment vouchers of $161,143.61 for the month of June, 2011. Motion carried.
Clerk Arnold reported that Deputy Clerk Hanson will be attending the Clerk’s Institute in Green Bay from July 10th-15th. The air conditioner is leaking and needs a $650. repair. The Board instructed the Clerk to update the bids received last year at budget time. The 2011 budget allowed for $10,000.
Motion made by Ace and seconded by Johnson to adjourn the July 4, 2011 Town Board Meeting at 8:35 pm. Motion carried.
Denise R. Arnold