Town of Oregon
Board Meeting Minutes
February 3, 2011
Town Board Chair Darryl Weber called the February 3, 2011 Town Board Meeting to order at 6:00 p.m. The following Town Board Supervisors were present Wayne Ace, Jerry Jensen, Chris Johnson, Treasurer Rhonda Christensen LaFlash and Clerk Denise Arnold. Supervisor Phil Van Kampen arrived at 6:35 p.m. Absent: Assessor Andy Blomstrom, Park Chair Steve Root and Constable Gary Wackett. Chair Weber commented on the change of date for the meeting due to a widespread blizzard throughout the Midwest on Tuesday February 1, 2011.
Motion made by Jerry Jensen and seconded Wayne Ace to approve the January 4, 2011 Town Board Meeting Minutes as presented. Motion Carried.
Motion made by Chris Johnson and seconded by Wayne Ace to accept the Financial report as read by the Treasurer Rhonda Christensen LaFlash. Motion carried.
Eagle Scout Garrett Frankson was unavailable for his report on the completed Town Hall Gazebo project.
There were no residents in attendance at the meeting so there were no public comments.
Park Chair Steve Root was not available for a Park report.
Assessor Andy Blomstrom was not in attendance for a report.
Clerk Arnold reported that there has been an increase in building permits in the month of January. The interim building inspector John Crook from the City of Fitchburg has been working well and Mike Kleisch should return in April.
Constable Wackett submitted a report to the clerk prior to the meeting. Board members took a moment to read the report. A common agreement was made to recommend to the NIMS (Emergency Management Committee) that all emergency equipment should be stored at the Town Hall and checked out in the event of an emergency. The local Police and Fire departments are the first responders in the flow chart of command therefore the local Town Officials associated with NIMS would have sufficient time to collect and sign out the needed emergency gear stored and inventoried at the Town Hall. The exception to this rule would be the hand held radio for the Constable position (Gary Wackett) and the person in charge of Public Works currently held by Supervisor Wayne Ace. This information will be shared with the NIMS Committee for their next meeting.
Motion made by Chair Weber and seconded by Jensen to approve the Subdivision Ordinance Amendment number 2010-78; an ordinance to amend various provisions of the Town of Oregon Land Division and Subdivision code to comply with 2009 Wisconsin Act 376. Motion carried.
The Clerk shared a letter from Murphy Desmond regarding our Joint Court compliance with the 2009 Wisconsin Act 402. In checking with Joint Court Judge Beth Cox the clerk learned that the court is in compliance and had recently been reviewed by Chief Judge Foust. The Municipal Judge term has been increased from two to four years and all other aspects of the court have been approved.
Supervisor Jensen shared that he had contacted the Town’s attorney regarding a multi jurisdictional liquor agreement with the Town of Oregon, Village of Oregon and Town of Rutland for Foxboro. Jensen was still waiting a reply from Attorney Bechler.
Weber did not have anything to share from the Plan Commission as they did not meet in January 2011.
The Road and Traffic Safety Committee did not have a recent meeting to report on.
Chair Weber wanted to publicly thank Supervisor Wayne Ace for going above and beyond the call of duty during the recent blizzard. It was a difficult storm due to the blowing and drifting. Ace reported that Town resident Bill Maher was instrumental in assisting the Town employees. The newest Town truck was down and the Town used the Village truck for a time until they needed it back. Ace reported it was a team effort and the clean up will continue. Ace acknowledged the team effort and commended the Public Works Crew. The Clerk shared that expenses will be tracked from the storm in case FEMA disaster aid is made available. Ace will talk to Pellitteri regarding the disposal of oil filters and such products at the TORC.
Dane County Supervisor Jensen reported that the Wisconsin Department of Agriculture, Trade and Consumer Protection (DATCP) had accepted the Town of Oregon Farm Land Preservation Plan and Map.
Supervisor Van Kampen shared a map provided by the Village of Oregon of a potential bike path plan. The Village is applying for a grant to eventually connect the Town/Village of Oregon to the Badger Sate Trail Bike Path. Motion made by Ace and seconded by Johnson to draft a letter of support and a contribution of $500.00 toward the trail study to be paid from Park funds. Motion carried. This is a three phase plan with continuing future connections with existing trails. The City of Fitchburg is also supporting this project.
Van Kampen suggested that the repairs to the garage gutter system be tabled until spring when the weather would be more favorable and further winter damage could be assessed.
There were no new developments for Van Kampen to report regarding the three Fire/EMS departments.
Motion made by Ace and seconded by Johnson to approve the payment vouchers for month of January 2011 in the amount of $3,240,949.52. Motion carried
Clerk Arnold reported that a thank you was received from the Upper Sugar River Watershed Association for the Town’s donation of $65.00. The residents of 1337 Fish Hatchery Road are requesting assistance from the Town Board to establish the boundary lines of their property and specifically the driveway agreement. The Board instructed the clerk to send a letter to the property owner explaining that it is a civil issue and is not a matter to be handled by the town board. The interim building inspector suggested that the Town look at changing the plumbing portion of our fees. He would prefer a percentage charge be used rather than a per item charge. He also thought that our minimum fees should be increased. The board suggested that the clerk research other municipalities and check with the Village. A decision could be made at the March Town Board Meeting. The Clerk distributed a letter from Baker Tilly regarding our audit to each board member. The letter explains the process and responsibilities of the Board and Baker Tilly. The Clerk will be on vacation from February 8ththru February 17th. Deputy Clerk Hanson will cover the office.
Motion made by Ace and seconded by Johnson to adjourn the February 3, 2011 Town Board Meeting at 6:55 p.m. Motion carried.
Denise R. Arnold