Town of Oregon
Town Board Meeting Minutes
August 2, 2011
The Town of Oregon Board Chairperson Darryl Weber called the August 2, 2011 Town Board Meeting to order at 7:00 pm. The following Town Board Members were present Phil Van Kampen, Jerry Jensen, Chris Johnson, Park Chair Steve Root and Clerk Denise Arnold. Absent: Constable Gary Wackett, Assessor Andy Blomstrom, Supervisor Wayne Ace and Treasurer Rhonda Christensen LaFlash.
Motion made by Jensen and seconded by Van Kampen to approve the minutes from the July 5, 2011 Town Board Meeting as presented. Motion carried.
Motion made by Jensen and seconded by Johnson to accept the financial report as prepared by Treasurer Rhonda Christensen LaFlash. Motion carried.
Larry Arndt of 4 Seasons Heating and Cooling presented a proposal for replacement of the heating and cooling units for the Town Hall and Town Garage. The Board collectively decided to table the decision due to only receiving one bid out of the four contacted. The item would be placed on the September agenda and Mr. Arndt was welcome to come back to discuss his bid at that time.
Chair Weber inquired if there were any items under public comments that were not listed on the agenda. There being none the next item on the agenda was addressed.
Potential Eagle Scout Alec Meier did not present his project as it is still in the planning stage and will require more discussion with the Park Committee.
Park committee member Mark Brylski shared that a Village resident reported garlic mustard growing wild in the Town Park along with wild parsnip along the trail and the prairie area. The wild parsnip can be controlled mechanically after it has bloomed with a two step cutting approach. Park Chair Steve Root is working with Alec Meier on an Eagle Scout project. Scout Meier needs to have financial backing of the board and would like to start the project soon. Motion made by Weber and seconded by Van Kampen to pre-approve the expense not to exceed $600.00 for the construction of a kiosk in the Bi-Centennial Park. Motion carried. Supervisor Van Kampen will attend the next Town Park Meeting on August 8th at 6:30 pm to share information regarding a bike path study with the Village. This bike path may have the potential to connect with the Forest Glen neighborhood.
In the absence of Andy Blomstrom there was not an assessor’s report.
The Clerk distributed copies of the Town of Oregon Emergency Management Plan. The board decided to review that plan before approval. Motion made by Weber and seconded by Van Kampen to discuss and possibly approve the plan at the September 2011 Town Board Meeting. Motion carried.
The Supervisors discussed increasing of the cost of a TORC (Town of Oregon Recycling Center) punch card ticket and increasing the fees for items being dropped. There would also be a requirement to pay with the use of punch card tickets and not accepting any other payment method. This would reduce the number of individuals using the TORC that do not actually live in the Town of Oregon. Changing the fees would encourage residents to dispose of items through the vendor that they purchased the new item from. There was discussion regarding charging a fee to have wood chips and compost loaded. The Plan Commission will discuss the final fee schedule and decide on a reasonable start date to recommend to the Town Board. There was a suggestion to design a flyer or informational sheet to distribute at the TORC explaining the future changes that could be printed from the Clerk’s office.
Due to the absence of Supervisor Ace the 2011 Road Bids for Glenway Circle will be tabled until the September 2011 Town Board Meeting. Chair Weber will instruct the Public Works Employees to obtain a bid for that project for the next meeting.
The Village of Oregon requested that the Town of Oregon answer a few questions regarding the recent developments with the Senior Center. The Town of Dunn has terminated their agreement. It was explained by Supervisor Van Kampen that the original contract was poorly written and can be voided by any one of the entities pulling out. By the Town of Dunn withdrawing the whole contract is void. The contract has expired at this time. The following questions were brought to a vote.
1. Do you anticipate funding the Senior Center at the same level in 2012? Motion made by Jensen and seconded by Van Kampen to approve funding the Senior Center at the same level in 2012. Motion carried.
2. What would the Town of Oregon Board reaction be if the Village Board allowed the Town of Dunn to participate in the Center, but at a reduced contribution rate? Motion made by Johnson and seconded by Van Kampen that the Town of Oregon would be willing to accept that reduced contribution rate on the assumption that the Town of Dunn would pay one half of their normal calculated rate, noting that the Town of Oregon is not agreeing to the language of the contract. Motion carried.
3. Would the Town of Oregon Board expect the same reduced formula for the Town of Oregon in 2012? Motion made by Jensen and seconded by Johnson that all participating municipalities should be treated the same way and there should be a memorandum of understanding to accomplish this. Furthermore all parties agree to abide by the terms of the existing contract even though it is expired, while a new contract is being negotiated. The Town of Oregon does not want to function without benefit of contract. Motion carried.
Motion made by Van Kampen and seconded by Jensen to approve and authorize Chair Weber to sign the resolution as stated: Resolution authorizing the issuance of a $256,855. general obligation promissory note to the Village of Oregon to pay the Town’s share of the cost of refinancing a facility for the Oregon Area Fire-EMS District and amending the operating agreement for the Oregon Area Fire-EMS District, pending Clerk Arnold receiving confirmation that the Town of Rutland and Town of Dunn have approved and signed the resolution also. Motion carried.`
The Clerk presented the building inspection report. There were nine building permits obtained in July 2011.
Constable Gary Wackett had a report prepared for the Clerk to share with the Town Board. He requested the deaf child sign on Harding Street be removed as the family that was installed for has since moved away. The bridge on Bellbrook Road has profanity spray painted on and needs to be cleaned up. The Board instructed the Clerk to notify the Public Works Department of these tasks.
Van Kampen reported that there would be more meetings to get to the bottom of the financial shortage in the Oregon Area Fire-EMS District. There have been some budget errors carried forward and shortfalls on payments from insurance companies and Medicare for usage claims. There may be a special assessment, or borrowing through a municipality to resolve the fund shortage before October 2011. It will be important to have board members attend the September 14th, meeting.
Johnson shared there will be a Road and Traffic Safety Committee Meeting late in the month of August.
Future agenda items include the heating and air conditioning bids, the Emergency Management Plan acceptance, the final recommendation from the Plan Commission regarding the TORC changes, road bids for Glenway Circle and possibly the Fire-EMS situation.
Motion made by Johnson and seconded by Van Kampen to approve the payment of vouchers in the amount of $314,981.86. Motion carried.
The Clerk reported the Dane County Towns Association Meeting on August 17, 2011. The location will be announced and the agenda includes information about the concealed carry law and model grievance procedures. Jerry or Phil will attend this meeting.
The National MS bike ride will be held August 6th and 7th, a portion of the ride will include the Town of Oregon.
The Town received an email from Brett Frazier regarding an announcement for an Economic Development Commission and would like a representative from the Town. Supervisor Jensen was assigned to explore the level of participation from the Town.
Laura Guyer wants to meet with the Town Board regarding the Anderson Farm – County Park Project. The Clerk was instructed to contact Ms. Guyer to request her presence at the September Meeting.
Chris James extended an invitation for an August 8th meeting at 7:00 pm to discuss the Dane County Parks and Open Space Plans. The meeting will be held at the Lussier Family Heritage Center.
The Clerk informed the Board that documentation had been received from Wingra Stone Company to start the process to renew the registration of marketable nonmetallic mineral deposits. There are three locations 201 CTH MM, 6041 CTH D and 6097 Lincoln Road.
Mike Gracz has requested to use the Oregon Town Hall for a Wednesday September 14th Meeting at 7:00 pm to discuss the Oregon Fire-EMS District and the Senior Center Budget issues. This meeting will include the Towns of Rutland, Oregon, Dunn and Villages of Oregon and Brooklyn.
Motion made by Johnson and seconded by Weber to adjourn the August 2, 2011 Town of Oregon Board Meeting at 8:55 pm. Motion carried.
Denise R. Arnold