Town of Oregon
April 12, 2011
The Town Chair Darryl Weber called the 2011 Town of Oregon Annual Meeting to order at 7:00 p.m. with 13 residents and Clerk Denise Arnold in attendance. Weber reminded residents to sign in.
Motion made by Phil Van Kampen and seconded Bob Johnson to approve the meeting minutes as presented. Motion carried.
The 2010 year end financial report was read by Treasurer Rhonda Christensen LaFlash. The ending fund balance was $4,384,631.80. Motion made by Ruth Klahn and seconded by Mark O’Brien to accept the Treasurer’s report as presented. Motion carried.
The 2010 Oregon Senior Center report was presented by Personnel Representative Ruth Klahn. The senior center is a vital resource with more people using their services. Klahn reported that 215 contacts were made by the two outreach workers. Meals are provided for Town of Oregon residents, 81 are served at the Senior Center and 191 were delivered in-home. Many service units are provided such as however not limited to crafts, computers MATC classes, guest speakers, legal assistance, games, movies, health screenings, library services and readings and student interactions. The Brat Fest fund raiser is coming up on Friday May 6th. Other fund raisers include an auction and card party. The newsletter is available annually for $6.00 by mail and free service electronically.
Clerk Arnold presented a summary of the annual budget to actual income and expenses. The income was on target. In the expense department the major area of concern was public works expense. More was spent in wages and benefits due to having three employees in that department. The road salt and sand budget was over by $8,500. The public works repairs and supplies were over by $16,192. and major road work was over by $30,911. There were no funds spent for major equipment, the funds will be held for the purchase of truck in 2011. The recycling grant will either be taken away or reduced in 2011. Election expenses will by higher in the next few years. There is the potential of special elections and new voting equipment. Shared revenue may be eliminated in the coming year which would be a reduction of approximately $48,000. Motion made by Chris Johnson and seconded by Ruth Klahn to approve the 2010 Budget Report. Motion carried.
Chair Weber reported that it had been a quiet year for the Plan Commission. The big project was getting Exclusive Ag. accepted through the County. Lloyd Klahn retired as a Plan Commission member and Tom Wiedenbeck has filled that position. Sharon Christensen hopes that the Town residents understand that many things that come before the Plan Commission are items sent down from the County. These new ordinances and changes are not being generated by the Plan Commission, not much can be altered at the local level. Motion made by Bob Johnson and seconded by Ruth Klahn to approve the Plan Commission report. Motion carried.
Park Chair Steve Root reported on three completed Eagle Scout Projects, the park benches, the gazebo and trail improvements. There were trees taken down in designated areas and there are four other scout projects coming up on the future. The vandalism has been diminished. Weber encouraged others to tour the parks as they are a great resource and thank Chair Root for his dedication. Motion made by Janine Jensen and seconded by Ruth Klahn. Motion carried.
Town Board Supervisor Phil Van Kampen reported on all Fire/EMS districts in the Town of Oregon. Van Kampen shared that Caroline Templeton had been appointed to the Joint Oregon Fire/EMS Board and is doing a great job. Belleville Fire and EMS on budget, is doing well and not had any problems. Oregon has experienced some financial difficulties. In 2006 funds were given back to the participating municipalities. Adding to the shortage some recent purchases should have been obtained with the assistance of loans rather than cash. One possible solution is to refinance the building to receive a better interest rate. All municipalities are making their budget contributions early in 2011 to alleviate the cash flow issue. A line of credit will need to be established. Van Kampen advised that the Town can expect increases in future budget requests. Motion made by Mark O’Brien and seconded by Chris Johnson to approve the Belleville and Oregon Fire/EMS District reports. Motion carried.
Town of Oregon Annual Meeting Minutes
April 12, 2012
Mark O’Brien shared that the Brooklyn Fire and EMS was doing well. The in floor heat has definitely paid off in the new building.
Mark O’Brien reported on the Emergency Management Program. O’Brien wanted to acknowledge the work that Bob Johnson did completing paperwork, the main emergency plan and having equipment in place. Radios, hats, arm bands, first aid kits and flashlights are prepared for damage assessment when the emergency is declared. Deputy Jennifer Hanson will be preparing the written plan. The system is in place in the event of an emergency. Motion made by Janine Jensen and seconded by Rhonda Christensen LaFlash. Motion carried.
Assessor Andy Blomstrom reported that the assessment roll has been submitted to the County and the Open Book and Board of Review dates have been set. Individuals may review property information at assessordata.com for a fee and a free service at assessordata.org. Andy will begin reviewing properties again. Drawings and pictures have been added electronically. There were small changes in the agricultural values. There were three new houses many changes were made in Ravenoaks. Motion made by Phil Peterson and seconded by Bob Johnson to approve the Assessor’s annual report. Motion carried.
The Clerk requested that the following officials to stand and be sworn into their recently elected offices: Assessor Andy Blomstrom, Treasurer Rhonda Christensen LaFlash, Supervisor Chris Johnson and Town Board Chair Darryl Weber. Absent were Constable Gary Wackett and Supervisor Wayne Ace.
Motion made by Sharon Christensen and seconded by Ruth Klahn to approve the date of Tuesday April 10th at 7:00 pm for the 2012 Annual Meeting. Motion carried.
Resident Ruth Klahn inquired about removing a large oak tree located at the Storytown Cemetery. Chair Weber explained that the Supervisors discussed the tree at the April Town Board Meeting and agreed to keep the healthy tree until any signs of deterioration are present.
Resident Janine Jensen wanted to explore the possibility to change from a caucus to nomination papers. After extensive discussion it was decided to keep the caucus process rather than filing nomination papers. Suggestions to possibly educate the public about the process conduct a survey or put a referendum on a ballot to change the current procedure.
Motion made by Phil Peterson and seconded by Mark O’Brien to adjourn the Town of Oregon Annual Meeting at 8:30 pm. Motion carried.
Denise R. Arnold, Clerk