Town of Oregon
Board Meeting Minutes
April 6, 2011
Town Board Chair Darryl Weber called the April 6, 2011 Town Board Meeting to order at 7:00 p.m. The following Town Board Supervisors were present Wayne Ace, Chris Johnson, Jerry Jensen, Phil Van Kampen, Park Chair Steve Root, Assessor Andy Blomstrom, Treasurer Rhonda Christensen LaFlash and Clerk Denise Arnold. Absent: Constable Gary Wackett. There was one resident in attendance.
Motion made by Van Kampen and seconded by Johnson to approve the Town Board Meeting Minutes from March 1, 2011. Motion carries.
Motion made by Van Kampen and seconded by Johnson to accept the Town’s Financial Report as read by Treasurer Rhonda Christensen LaFlash. Motion carries.
Supervisor Ace acknowledged the failing health of former public official, Harold Byrne.
Resident Betty Kluever residing at 5822 Madsen Circle in the Town of Oregon inquired about the removal of a tree that has been down for a long time in the northwest corner at the Storytown Cemetery. The tree will be taken care of and driveway improvements will occur when the weather improves.
Steve Root reported that the Park tree trimming has been completed. There are as many as seven potential Eagle Scout projects for the summer of 2011. Eagle Scout Mitch Auping finished 3 benches two were installed in the Town Park and one in Ravenoaks Park. Troop 168 is still working on a geocaching merit badge. Eagle Scout Jason Oelke noticed that his name was not on the recognition board located outside the Town Hall. Park Chair Root said that he will be taking care of that.
Assessor Blomstrom reported that he finished up the sales reports it was more complicated than anticipated. More home sales than ever before have been conducted by the lending institutions. There are more properties that are either near or in the process of foreclosure. The Assessment Roll is complete and ready to send into Dane County. There has been an increase of two million dollars which will need to be explained to the Department of Revenue because it should be considered in the equalized value not new construction. The Town’s sales to assessment ratio is close to 100%. There are two websites that residents or realtors may get information they are assessordata.com for information with a small fee assessed and assessordata.org for a free service which holds all the assessor’s records for public use.
Supervisor Johnson brought to the Board’s attention that we no longer have anyone certified members for the Board of Review. It was agreed that the Clerk and the recently re-elected officials should complete the training. The Town Board Supervisors, Assessor Blomstrom and Clerk Arnold discussed the Open Book and Board of Review schedule. Due to hall rentals and other scheduled events the Open Book will be held Wednesday, April 27thfrom 5:00 pm to 7:00 pm and Thursday April 28th, 2011 from 5:00 pm & 7:00 pm. The Board of Review will be held on Saturday May 21, 2011 from 9:00 am to noon. An additional day for Board of Review would be held on Monday May 23, 2011 if needed.
Supervisor Jensen addressed the Dane County Ordinance Amendment #37 regarding small scale electric generating stations in the A-1Ex Districts. Jensen informed the board that the County was taking a second look at the definition as recommended by the Dane County Towns Association. Motion made by Jensen and seconded by Weber to deny the request for admendment#37. Motion carried.
The Board discussed the issue of changing speed limits in the Town of Oregon. The Supervisors agreed that a Public Hearing should be held to change the speed limit to 45 mph throughout the Town of Oregon. Some research will need to be done to follow the proper procedure.
Town of Oregon Board Meeting Minutes April 6, 2011
A resident that had purchased six cemetery lots in section 57 was concerned that a large oak tree located in lot 56 may come down and damage their headstone. The tree is healthy at this time. The Board decided to not remove the oak tree and instructed the clerk to notify the owner to allow for a relocation of their lots.
Motion made by Van Kampen and seconded by Weber to adopt the same fees for building inspections as the Village of Oregon with the following exceptions: add the agricultural buildings fee, strike the erosion control fee, add an early start fee and plan review fee. Motion carried.
The Clerk presented a building inspection report and shared that Mike Kleisch is back on duty.
The Constable submitted a report prior to the April Board Meeting that was available to the board.
The Clerk informed the Board of a NIMS Training opportunity that was recently received. Supervisor Johnson will share that information with the Committee members. Mark O’Brien will discuss the Emergency Management Plan at the Annual Meeting next week.
Supervisor Van Kampen explained that the Oregon Fire/EMS District will have a shortage later in the fall and will need to obtain a line of credit. Some research will need to done to figure out the best way to do that. Increases to the municipalities will probably occur in future years. Motion made by Van Kampen and seconded by Johnson to pay the 2011 budget installments to the OFED early. Motion carried.
Chair Weber reported that the Plan Commission did not have any new business or changes.
Supervisor Ace reported that the Road and Traffic Safety Committee did not meet in March and there was no new business.
Ace reported that Public Works employee Harlan Heller made a post straightener. Pot holes are being filled. There was a large repair for a broken axle. The oil filter container has been provided by Pellitteri at the TORC. There was discussion regarding repaving the parking lot at the Town Hall. Ace is working on getting bids for the following projects: Sealcoating for Rome Corners Road and Locust Grove Road. Blacktop/Overlay on Onwentsia Trail, Quail Court, Twin Oaks Court, Partridge Hill Drive and Knollwood Drive. Complete repaving of the parking lot at the Town Hall will need to be bid. If the parking lot cannot be done another possibility would be the north end of Glenway Road and/or Lincoln Road to County A.
The Clerk shared that there was a Dane County Training Session on April 19thfor Public Works Employees and suggested that Josh Cockroft attend. The Board supported that education opportunity motion made by Van Kampen and seconded by Jensen to have Josh attend this session. Motion carried.
The Clerk shared two letters received from the Dane County Treasurer David Worzala and from William Morgan of Murphy Desmond. Both letters were encouraging municipalities to watch their capitol spending with the uncertainty of the Budget Repair Bill.
Supervisor Jensen did not have any new information to report at the County level.
Supervisor Van Kampen suggested that at May 2011 meeting the Board discuss creating a Committee for the TORC. The other item for next month is to include the Eagle Scout presentation.
Supervisor Johnson shared information from Capitol Day that she has recently attended. The event was interesting and was very well attended. Johnson was able to meet with Representative Janis Ringhand, and Senator Robert Erpenbach’s aide the topics discussed were prevailing wage, increase to general transportation aide and the boundary issue. A change of wording could change a duplication of duties on that issue. Ringhand and Erpenbach both support carrying over levy limits. Ringhand shared that the Farm Bureau is supporting the recycling grant and keeping firm laws regarding that area. Other issues were library support, opposing photo identification for voting and broad band internet access in rural areas.
Town of Oregon Board Meeting Minutes April 6, 2011
Motion made Johnson and seconded by Weber to approve the payment vouchers in the amount of $59,936.78 for the month of March 2011. Motion carried.
The Clerk reported that the April 5thelection was a good day with 1,436 ballots cast 128 absentees, and 213 write in candidates. The election workers did a fantastic job, along with assistance from Bob and Chris Johnson after the election.
Motion made by Johnson and seconded by Weber to adjourn the open session of the April 6, 2011 Town Board Meeting and reconvene into closed session pursuant to Wisconsin State Statute § 19.85 (1)(c) to discuss personnel. Motion carried. The Clerk called the roll in closed session Johnson-here, Ace-here, Weber-here, Jensen-here, and Van Kampen-here. The Clerk was dismissed. Motion made by Van Kampen and seconded by Ace to adjourn the closed session and return to open session. Motion carried. Motion made by Van Kampen and seconded by Ace to adjourn the April 6, 2011 Town Board Meeting. Motion carried.
Denise R. Arnold, Clerk