Chair Weber called the October 5, 2010 Town Board meeting to order at 7:00 p.m. with the following Town Board Supervisors present Wayne Ace, Chris Johnson, Jerry Jensen, Phil Van Kampen, Treasurer Rhonda Christensen LaFlash, Park Chair Steve Root, Constable Gary Wackett and Clerk Denise Arnold. Absent, Assessor Andy Blomstrom.
Motion made by Van Kampen and seconded by Johnson to approve the September 7, 2010 Town Board Meeting Minutes at presented. Motion carried. Motion made by Johnson and seconded by Ace to approve the Special Town Board Meeting Minutes from August 25, 2010 as presented. Motion carried. Supervisor Van Kampen abstained due to absence of said meeting.
Motion made by Van Kampen and seconded by Johnson to approve the September Financial report as read by Treasurer Rhonda Christensen LaFlash. Motion carried.
Chair Weber inquired if there were any public comments, there being none the next item on the agenda was addressed.
Greg Gracyalny of Computer Magic distributed an informational sheet for computer support and backup systems. Gracyalny presented different options for computer backup systems both onsite and offsite. Data retention was reviewed and email service options were discussed. It was suggested that computers be replaced every 3-5 years. A continuous maintenance plan was suggested also. Mr. Gracyalny will provide a cost sheet to the clerk within the week.
Park Chair Steve Root shared that there are three active Eagle Scout projects and 2 new potential projects in the Town. The cedar benches have been assembled and will be cemented into place at the Town Park in the next few weeks. Eagle Scout Candidate Garrett Frankson has submitted $1,222.53 in pre-approved expenses that the clerk has paid for cost of the gazebo being constructed at the Town Hall.
The Della Park project is still in the planning stages.
Shawn Haney candidate running for the position of Dane County Sheriff addressed the board. Haney shared his career history and goals for the Sheriff position should he be elected. Haney thanked the board for allowing him the opportunity to share his campaign message.
The Clerk shared that a resident researched and located minutes from the December 12, 2003 Town Board Meeting where a was motion made and seconded by Ace/Weber to lower the speeds to 45 mph on the following roads in the Town of Oregon: Union Road (County A to Lincoln), Tipperary Road (833 to Lincoln), Lincoln Road (Tipperary to Storytown), and Glenway Road (Bellbrook to Alpine). Supervisor Ace will instruct the Public Works employees to install the 45 mph signs on the appropriate roads. The Board also discussed the possibility of changing the speed limit to 45 mph on all the rural roads throughout the Town of Oregon.
The Clerk shared the expenses recently submitted by the Assessor Andy Blomstrom for the walk thrus and his quarterly compensation for $6,782.62. Supervisor Jensen had talked with Blomstrom and shared that Andy had a problem with his laptop computer and the Market Drive program. The computer required a restoration from Binary Basics due to corrupted files in the 2010 assessment roll. Binary Basics was able to correct the problem and there will be a charge of approximately $300.00.
The Building Inspector Mike Kleisch had knee surgery and could be out of the office for six months. The Village has arranged for us to use combined services with the City of Fitchburg Building Inspector. John Crook from the City of Fitchburg will be our contact person. We are currently experiencing a delay in service. Van Kampen will follow up on that issue.
Constable Wackett reported there was one burning complaint and one animal complaint. A hot air balloon landed on Fish Hatchery Road causing traffic congestion. Wackett shared that Deputy Clerk Hanson is updating the disaster plan. The first aid kits that were approved have arrived. Van Kampen spoke with Tom Wiedenbeck regarding a generator to run everything in the garage and town hall. The cost is high and possibly a new plan of action could be a more reasonable option. Maybe providing for partial generator power in an emergency situation would be more affordable.
Van Kampen reported that Belleville Fire budget was passed with a less than 2% increase. Belleville EMS will be next week.
Weber shared that the Plan Commission Meeting was cancelled due to lack of items on the agenda.
The Road and Traffic Safety Committee met and discussed the road sign spread sheet. The 2010 Town Road Work is complete; Payne and Dolan did a good job on the paving. Ace shared that the mowing has been done for the season. Public works employee Harlan Heller made some steps for the TORC to assist residents in depositing waste in the recycling receptacles. The Clark project has the proper permits and the fill materials are being moved to the TORC site.
The Board decided to close the TORC on Saturday, December 25th and remain open on Saturday January 1st, 2011.
Van Kampen reported that a phone contract should be signed November 15th for the Public Works Employees. At that time $30.00 should be saved and 2 new replacement phones will be available.
The invoices for the 2010 Town of Oregon road work were available for review. The Clerk prepared a check in the amount of $195,308.22 which was $5,108.22 over the amount bid for the job. The reason for the increase was additional paving materials necessary for portions of Hillcrest Road that had been dug out and needed to be built back up.
Supervisor Jensen shared that Dane County Executive Kathleen Falk will be resigning effective in April 2011. The Dane County Budget has a 2.9% increase.
The Clerk requested clarification about paying the committee meeting per diem to Town Board Supervisors. The Board all agreed that regular committee meeting attendance by a Board Supervisor should not receive a per diem. The recent Public Works Hiring Committee received a per diem compensation which the board felt was justified and appropriate for the time spent serving.
The Board changed the Town Board meeting date to Tuesday November 9, 2010 due to the General Election on November 2, 2010. The budget work session will be held Tuesday October 19th at 6:30. Wednesday the 20th is a tentative date in the event a second session is needed.
Future agenda items include the Computer Magic proposal, the emergency management radio proposal and the potential approval of the Oregon Fire/EMS borrowing of funds.
Supervisor Johnson shared information obtained at the Wisconsin Towns Association Annual Convention attended in LaCrosse. The Prevailing Wage Rate Law was discussed in a session that provided handouts and information regarding the compliance rules and regulations. Johnson also attended a meeting on Working Lands Initiative/Ordinance Development. The history of farmland preservation was shared, rezoning and conversion fee changes. Johnson felt that the Town was on track regarding the suggested map list. Venders were available to provide information. Johnson obtained information regarding website development and Decker Signs.
Motion made by Van Kampen and seconded Johnson to approve payment vouchers for $90,182.95. Motion carried.
The Clerk shared a thank you email from resident Pat Brummel on the 2010 road work. Upcoming meetings dates are as follows: Belleville EMS Annual Meeting is 10/12/10, NIMS Meeting is 10/12/10, Plan Commission 10/18/10 and the General Election 11/2/10. Private septic maintenance charges will be included on the Dane County tax bills.
Motion made by Johnson and seconded by Jensen to adjourn the October 5, 2010 Town Board Meeting at 8:55 p.m. Motion carried
Denise R. Arnold