Town Board Chair Darryl Weber called the November 9, 2010 Town of Oregon Board Meeting to order at 7:00 p.m. with the following Town Board Supervisors present Wayne Ace, Chris Johnson, Phil Van Kampen, Treasurer Rhonda Christensen LaFlash, Assessor Andy Blomstrom, Park Chair Steve Root and Clerk Denise Arnold. Absent: Supervisor Jerry Jensen and Constable Gary Wackett.
Motion made by Johnson and seconded by Van Kampen to approve the Town Board Meeting Minutes from October 5, 2010 as presented. Motion carried.
Motion made by Van Kampen and seconded by Johnson to accept the Financial Report as read by the Treasurer Rhonda Christensen LaFlash. Motion carried.
Town resident Dawn Ramin residing at 6239 Ahwahnee Court Oregon, WI presented information regarding the recent e-waste event hosted by area municipalities including the Town of Oregon. The Company known as Resource Solutions serviced the event. Ramin’s concern was to make the Town aware that the Resource Solutions Company may not be what they represent. At the collection event the community trusts that the municipality has contacted a service that processes the e-waste with a responsible protocol. Dawn Ramin and Matt Hill represent OWLS (Oregon Working to Live Sustainably) they have researched potential alternative collection services and shared that information. The Board wanted to provide a service, and keep the cost to the resident reasonable to avoid the potential of e-waste deposited in road side ditches. Clerk Arnold will follow up with a letter to Resource Solutions in search of answers to their recycling service practices. The Board thanked Dawn and Matt for their information and concern for the community and suggested they share this message with the other municipalities involved.
Motion made by Weber and seconded by Ace to approve the land and rezone petition number 10253; parcel number 0509-281-6361, the request is to make lot line adjustments and rezone lots. Rezone Lot 2 and Lot 3 from RH-1 and RH-1A to RH-1 and RH-3. Petitioner and owners are John and Penelope Beasley, 489 Sugar Hill Road, Brooklyn, WI 53521. Motion carried.
Motion made by Weber and seconded by Van Kampen to approve Blanket Rezone Petition number 10244. Dane County is requesting zoning compliance for various properties in the Town of Oregon. Motion carried.
Park Chair Steve Root reported that the Park Committee did not hold a meeting in October. A list of expenses for the Garrett Frankson Eagle Scout Project was presented to the Board. The project is complete and Frankson will present the project report at the December 2010 meeting.
Clerk Arnold and Supervisor Johnson reported on information gathered regarding the possible change in our website provider. The website will be managed by the office staff. Motion made by Johnson and seconded by Weber to send a letter of intent to Town Web Design, Inc. with a set up cost and monthly fee totaling $810.00 in 2011 and annual expense proposed there after of $310.00. Motion carried.
Motion made by Weber and seconded by Van Kampen to approve Dane County amending Chapter 10, regarding changes to the Limited Commercial (LC-1) Zoning District and establishing a conditional use permit application procedure. Motion carried. The Town currently does not have any LC-1 zoning district.
The Clerk reported that building inspections were down in the month of October. The lack of new permits does simplify the situation with the regular building inspector being out on medical leave.
Assessor Blomstrom reported that he is conducting 14 walk thrus each week. The schedule will be complete the end of November and at that time the assessor will begin the new construction changes. Blomstrom thought that two out of every three houses will see a change in there assessment value. The Town is in compliance in the major class comparison according to the Department of Revenue reports.
Motion made by Van Kampen and seconded by Johnson to approve the Oregon Area Fire/EMS
Department Budget for 2011. Motion carried. Due to the age of the ambulance the OAFED was unable to use that asset as collateral on a loan. Van Kampen reported that a co-signer would be required to borrow funds from the State. Van Kampen wanted to know how the Town would like to proceed with this $160,000. line of credit. Collectively the Board would like to have more information, regarding the risk and what would the
Town Of Oregon Board Meeting Minutes
November 9, 2010
Town have to provide for collateral. The reason for the line of credit is to provide an acceptable fund balance. Ace thought the Town of Oregon should not be the only municipality requested to co-sign since others are involved.
There is a NIMS Committee Meeting to be held on Tuesday, November 16, 2010 at 7:00 p.m. Deputy Clerk Hanson is working on the re-typing of the Emergency Management Plan.
Weber reported on the October Plan Commission Meeting. The only item brought before the Plan Commission was the Beasley rezone that was recommended for the approval of the Board.
Supervisor Ace inquired if funds were available from the Public Works Department. The Clerk explained that there were not funds available from the general public works budget figure however there are funds in the new equipment category. Motion made by Van Kampen and seconded by Johnson to approve the purchase of a new larger tool chest, a compressor and a drill press, not to exceed $3,000. from the new equipment budget funds. Motion carried.
Ace reported that work is being done at the TORC site and signs are being installed throughout the Town. Many projects are being completed.
Ralph Maher, TORC employee was in attendance and requested that Holiday TORC Hours be set.
Mr. Maher and the Board agreed that the TORC would be open from 7:30 am – 4:30 pm on Monday December 27th and Monday January 3rd. The TORC will be closed Saturday December 25th and Saturday January 1st.
Future agenda items include the Eagle Scout project presentation from Garrett Frankson and the OAFED regarding the potential loan co-signing.
Motion made by Ace and seconded by Van Kampen to approve the October 2010 payment vouchers for the total of $267,537.35. Motion carried.
Clerk Arnold shared a financial report from the Town of Lodi as a sample from Baker Tilly to have the board review. Don Rahn of Baker Tilly wanted the Board to approve a similar report layout for the Town of Oregon. As soon as the 2011 Budget is approved they will begin the audit and 1/3 of the work involved will be done before the end of the year.
There are issues with the property located at 6225 Bellbrook Road owned by Roger Schenk that have been reported to the Clerk’s Office. The Schenk’s have two trailers that are being lived in on the property. The Board instructed the Clerk to follow up with Dane County regarding this reoccurring problem.
Thank you notes were received from the 4-H and from the Family of Victor Jeschke. Public Works Employee Josh Cockroft will be attending a highway safety meeting on Friday November 12, 2010. Municipal Judge Beth Cox provided a Court Report for the Board. There is a Strategic Energy Assessment available for the Board to enter Public Comments on the Web. There is a Budget Hearing on Monday November 15th at 6:00 and the Plan Commission Meeting at 6:30. There is also a Park Committee Meeting on Monday the 15th at 6:30 pm in the Clerk’s Office. The Fire/EMS Department bus demolition training session is scheduled for Saturday November 13th. The Clerk wanted to publicly thank the poll workers that participated in November 2, 2010 election. There were, 1,711 voters, 219 absentee ballots processed, and 80 new voters.
Motion made by Ace and seconded by Johnson to adjourn the meeting and proceed into closed session pursuant to Wisconsin State Statute § 19.85 (1)© to discuss personnel. Motion carries.
Closed session roll is as follows, Van Kampen, Weber, Johnson Ace all here and Jensen absent.
Motion made by Van Kampen and seconded by Johnson to resume open session. Motion carried.
Motion made by Van Kampen and seconded by Johnson to adjourn the November 9, 2010 Town Board Meeting at 8:30 pm. Motion carried.
Denise R. Arnold, Clerk