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Town of Oregon Board Meeting Minutes
May 04, 2010

MINUTES SUBJECT TO APPROVAL

      The regular monthly meeting of the Town Board of the Town of Oregon was called to order on Tuesday May 4, 2010. Town Board Chair Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Phil Van Kampen, Jerry Jensen, Chris Johnson, Wayne Ace, Treasurer Rhonda Christensen LaFlash, Park Chairperson Steve Root, Assessor Andy Blomstrom, Constable Gary Wackett and Clerk Denise Arnold.

      Motion made by Ace and seconded by Johnson to approve the Town Board Meeting Minutes from April 7, 2010 as presented. Motion carried.

      Motion made by Van Kampen and seconded by Johnson to accept the Financial report as presented by Treasurer Rhonda Christensen LaFlash. Motion carried.

      Motion made by Jensen and seconded by Johnson to approve ordinance number 2010-77 assuming responsibility of the Treasurer permanently. Motion carried.

      Chair Weber inquired if there were any public comments. Andy Blomstrom commented on the property located at 5490 Netherwood Rd owned by Paul Jensen. The property has been the location of a dump site with building construction materials and abandon vehicles. Blomstrom thought that some progress had been made with the clean up. Rhonda Christensen LaFlash expressed concern that the street sign identifying Glenway Road and County Highway A was missing. The Road and Traffic Committee will check into that. LaFlash was also concerned about the TORC gate being open/unlocked. Van Kampen suggested the locks be changed and the appropriate parties along with Pellitteri receive new keys. The board decided they would check into that issue try to stop by and monitor the gate lock being left open.

      Supervisor Johnson reported that Jim Schliem inquired on the posted speed limit of South Hillcrest Lane. Schliem was concerned about where the signs were posted and where the reduced speed locations were enforced. Johnson shared that WI State Statutes state the speed limit is 55 mph unless posted otherwise. The signage is determined by the length of the road. Mr. Schliem was not in attendance at the meeting. No action was needed.

      Park Chair Steve Root reported on a large dead elm that borders the park property line. A homeowner would like it safely removed because although the tree is on his neighbors property it is over his garage. As a safety solution Root recommended to the board the Town pay for 1/3 of the removal cost, which would be approximately $285. The owner of the tree will cover 2/3 of the removal cost. The tree will be put down and act as a refuse for wildlife. Motion made by Weber and seconded by Van Kampen to cover the cost for 1/3 of the tree removal expense. Motion carried. Root reported that two of the five bird houses are being used by blue birds. The May park clean-up day went well, three scouts assisted with the work. Root reported that twelve 24 gallon bags of garlic mustard went to the TORC. Weeds still need to be sprayed however conditions have been too windy.

      Assessor Blomstrom reported that he took an on-line course. Blomstrom is installing the 2009 version of the assessment software on his computer. Blomstrom filed a computer exemption report for $74,000 worth of computers used for business purpose in the Town of Oregon. The Open book is coming up and the Board of Review. The Clerk will review the records on compliance for the Board of Review certification. The Clerk reminded the board that the Open Book will be held Friday May 14th from 6:00-9:00 p.m. and Saturday, May 15th from 9:00 a.m. to noon. The Board of Review will be held Saturday June 5th from 9:00 a.m. to 11:00 a.m.

      The Board discussed the possibility of changing all yield signs with stop signs. Constable Wackett said it would simplify the inventory and in an emergency all signs needing to be replaced would be stop signs. The board agreed that Glenway Circle is a concern and should be changed to a stop sign soon. The Road and Traffic Safety will determine which signs should be changed and gradually all signs would be transferred to stop signs.

      The Clerk reported on the prevailing wage law. The board needs to determine the roads to be repaired/repaved in 2010. There is a ERD-5719 form, Application for Prevailing Wage Rate Determination. All streets can be grouped together with the project name of "Town of Oregon Roads 2010." The bids would be sent with the wording, "The bidder's attention is called to the fact that this project is subject to a prevailing wage rate determination which has been issued by the State of Wisconsin and that the prevailing wage rates and hours of labor set forth I this determination shall be applicable to this project." A copy of the prevailing wage determination must be posted at the Town Hall. The Town must include specific wording into the contract that states the contractor and subcontractors agree to abide by the prevailing wage rate determination. After the work is completed, the contractor must file an Affidavit of Compliance, for ERD-5724, before the town can made the final payment. This new prevailing wage law will cause costs to be 15 to 20% higher.

      Motion made by Weber and seconded by Van Kampen to approve land division and rezone petition#10204; Roger Parsons, 5207 Lincoln Rd., request to create on 5.1 acre parcel and rezone from A-3 to RH-2. A density study had been completed confirming that Mr. Parsons has one available land split. Subject to fencing ordinances, $600.00 impact fee, joint driveway permit on file and restriction that there will not be any additional land splits. Motion carried. The Dane County Public Hearing will be held May 25, 2010.

      The Clerk presented the Building Inspection report. There have been very few applications for building submitted over the last month.

      Constable Wackett reported that he had very few calls. Mark O'Brien is the coordinator of the Emergency Management, NIMS Committee. Wackett has been in contact with Mapping Specialists trying to obtain a new map providing Road names and dwelling locations. The next NIMS meeting is Tuesday May 11, 2010 at 7:00 p.m.

      Chair Weber shared that the candidate search for a Plan Commission position created by the retiring of Lloyd Klahn has been narrowed down to three individuals. On May 12th the Plan Commission will interview the three potential candidates. The Village approved the rounding up factor on parcels in the Town's new comprehensive land use plan.

      Dave Hagemann is creating a road sign inventory spread sheet. Ace reported that more tree trimming is being completed and ditch work. Fence work was done at the TORC however more work needs to be completed there. Some blue road identification signs will be installed and see if there is any feedback from the public.

      Ace suggested for the 2010 road work to overlay Marie Road less than ½ mile, Hillcrest south from Highway A south to Echo Valley. Judd Road was recommended for seal coating and patch work. Ace will work on bids. Overlay seems to work when there is a decent base. A meeting may have to be scheduled to open the bids. Van Kampen wanted to schedule time with the Public Works Crewmen to explain what needs to be done at the cemetery.

      Van Kampen shared that the hiring committee has met 3 more times since the last meeting. With using a point system the 131 applications were rated and the committee now has thirteen candidates to interview. Questions and a scoring system have been created and the interviews will take place the week of May 24th. The committee should have a recommendation for the board by the next board meeting. Changes have been made to the work job descriptions and the committee would like to recommend those to the board. It was decided that a closed session with the hiring committee would be held one hour before the June Town Board Meeting. As a follow up to the hiring process thank you for applying letters will be sent to all applicants not hired for position.

      Jensen reported that Dane County has not had many activities regarding the Town of Oregon. After committee assignments Jensen is still on the zoning committee.

      Future agenda items include 2010 Road work and approve changes/recommendations for the Public Works Job Descriptions from the Hiring Committee.

      Chair Weber distributed the Board Committee Assignments for 2010. A copy of this information will be on file.

     Motion made by Ace and seconded by Johnson to approve the payment vouchers for the month of April 2010 in the amount of $65,353.06. Motion carried.

      The Clerk reported that our Town property insurance coverage will have an increase of 2.6%. Resident Paul Gansert will have a driveway easement legally created. Ron Outhouse is in the process of approving the driveway for the lot located at the corner of Oak Hollow and Connemara. The Clerk and Deputy Clerk will attend the annual Dane County Clerk's Luncheon in Maple Bluff tomorrow with the former Village Clerk Georgia Johnson.

      Motion made by Johnson and seconded by Van Kampen to adjourn to closed session pursuant to Wisconsin State Statute 19.85 (1)(c) to discuss personnel at 8:20 p.m.. Motion Carried.

      Closed session roll was as follows Van Kampen, Jensen, Johnson, Weber, Ace and Clerk Arnold.

      Motion made by Van Kampen and seconded by Johnson to resume the Town Board Meeting. Motion carried.

      Motion made by Van Kampen and seconded by Jenson to adjourn the May 4, 2010 Town Board Meeting at 9:45 p.m. Motion carried.

Respectfully submitted,

Denise R. Arnold
Clerk



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