Town of Oregon
Board Meeting Minutes
March 2, 2010
The regular monthly meeting of the Town Board of the Town of Oregon was held on Tuesday, March 2, 2010. Supervisor Wayne Ace called the meeting to order at 7:00 p.m. in the absence of Chairperson Darryl Weber. The following Town Board Supervisors were present Chris Johnson, Rick Andersen, Phil Van Kampen, Treasurer Rhonda Christensen LaFlash, Park Chairperson Steve Root, Constable Gary Wackett and Clerk, Denise Arnold. Absent: Assessor Andy Blomstrom.
Motion made by Andersen and seconded by Johnson to approve the minutes from the February 2, 2010 Town Board Meeting as presented. Motion carried.
A letter from the Oregon Public School System was presented requesting that future payments to the school be settled on or before the Wisconsin State Statute 74.23 dates stated. No action was needed.
Ace inquired if there were any public comments, there being none the next item on the agenda was addressed.
Residents Tami McGrattan and E. Jerry Tyler residing at 794 County Trunk Highway MM, Oregon, WI 53575 requested the creation of a noise ordinance and specifically "no engine braking sign" near their property. Since the County reduced the speed limit the residents have been distressed by the noise of the trucks breaking to lower their speed. The residents would like to request that the Town pass an ordinance and even provided a sample from another Town municipality regarding vehicle noise. Ace suggested the issue be passed on to the Road and Safety Traffic Committee. That committee would review the information and a recommendation would be sent to the Town Board for approval. The Supervisors wanted the residents to understand this may take a few months to accomplish. Motion made by Van Kampen and seconded by Johnson to refer this issue to the Road and Safety Traffic Committee for review. Motion carried.
Town Park Chairperson Steve Root shared there is an individual that would like to put up bird houses in the Town Park. The Eagle project to construct a gazebo at the Town Hall is on schedule. The park work day is scheduled for May 1st with a rain date of May 8th.
Ace acknowledged Boy Scout Alec Meyer attending the meeting to earn a badge.
Assessor Blomstrom was unable to attend the Town Board meeting. Blomstrom reported to the clerk that new construction is done with the exception of four or five properties and carry-overs from 2009. The land splits still need to be done. Blomstrom would like to set the open book and board of review dates at the April Town Board Meeting.
Motion made by Ace and seconded by Andersen to change the next Town Board Meeting date to Wednesday April 7, 2010 at 7:00 p.m. due to the election being held on April 6, 2010. Motion carried.
Residents Tom Bushar at 4789 Eisenhower St. and Brian Busler 4795 Eisenhower St. Oregon in Fahey Heights would like to adjust their lot lines. Brian and Jane Busler realize that they are surrendering more land than Tom and Yvonne Bushar. The purpose is to "square up" the lots to make a more uniform sized parcel. Motion made by Van Kampen and seconded by Andersen to approve the CSM review for a lot line adjustment at 4795 Eisenhower St. Motion carried.
The clerk reported that there is a vacancy on the Plan Commission due to Lloyd Klahn retiring. An advertisement has been placed to request interested applicants apply for the position by sending a letter of interest to the Town Hall.
The Plan Commission recommended the approval of Chapter 10 amendment of the Dane County Code of Ordinances creating transfer of development rights (TDR) zoning district. The Plan Commission voted 3 yes, 2 no and 1 abstain. Johnson had attended the Plan Commission Meeting and reported that the first TDR amendment was not friendly to rural townships. This second amendment had three favorable key compromises from the County. 1. The change is voluntary to the municipality, 2. The development rights still belong to the Town. 3. Once the development rights have been transferred the parcel is restricted from any further development. Van Kampen shared that the Towns Association recommended approval now that favorable changes have been made. This lays the frame work of how TDR will be developed. Andersen was concerned that the Plan Commission did not have a unanimous vote in favor of this. Dane County Supervisor Jerry Jensen voted in favor of the amendment. Motion made by Van Kampen and seconded by Johnson to approve amending Chapter 10 of the Dane County Code of Ordinances, creating Transfer of Development Rights (TDR) Zoning Districts. Van Kampen and Johnson voted yes. Ace and Andersen voted no. Motion failed.
Motion made by Johnson and seconded by Andersen to approve the creation of a requested letter of support for the First Presbyterian Church project located in the Village of Oregon. Motion carried. Van Kampen abstained due to his position on the RPC.
Bob Johnson representing the NIMS Committee recommended that the Town Board approve the resolution to adopt the Dane County Natural Hazard Mitigation Plan. Johnson explained there would be no further obligation because most of the work has all ready been completed. Constable Wackett also serves on the committee, he explained that to receive assistance in the event of a disaster the Town would need to have adopted this resolution. Motion made Van Kampen and seconded by Ace to approve Resolution number 01-2010 to Adopt the Town of Oregon Annex to the Dane County Natural Hazard Mitigation Plan. Motion carried.
Van Kampen reported that the City of Madison will likely approve the Dane County Radio Purchase Plan. The County is assuming more of the expense, no action is needed by the Town at this time.
The Board was presented a building permit log of recent inspections in the town. The Clerk shared that the process is going well.
Constable Wackett reported that the Town had been relatively quiet for the month of February. Wackett encouraged Town Board Supervisors to attend the next Emergency Management Meeting (NIMS) to be held on March 9, 2010 at 7:00 p.m.
Johnson reported on the February Plan Commission Meeting. Most of the meeting was a discussion regarding TDR. Town resident Tom Buglass expressed that he is interested in the PACE land program. Lloyd Klahn has retired from the Plan Commission. Plan Commission member Brian Duffin attended a working lands initiative meeting they talked about the $1,000 per acres conversion fee. The resident packets for land changes/rezones is going to be revised by the plan commission.
Ace reported that the Road and Traffic Safety Committee will meet some time this month. The Road Patrolmen are busy filling pot holes and will start tree trimming. The gate was installed at the TORC.
The Clerk shared reports on the expenses for road salt and sand consumption. In 2009 the budget allowed for $25,000 and the actual usage was $25,272. In 2010 the expense has been $14,384 thus far. The Town still has reserve on the contract of over 70 tons of salt remaining for this winter season.
The Clerk researched the expense for Aramark uniform and rug service. The cost has increased substantially. After negotiating a new contract the cost should change from a projected $6,700 down to $3,500 annually, the Clerk requested the prices freeze.
Effective January 1, 2010 the TORC can no longer accept electronic waste such as computers, cell phones, televisions. etc. Pellitteri waste system will accept our e-waste at .40 per pound. There are concerns that junk e-waste will be dumped in ditches along the road. An effort to educate residents on other options for e-waste will need to be in the spring newsletter. Resident Jerry Tyler suggested combining efforts with the Rotary Club to an annual collection of e-waste.
Ace reported that Pellitteri Waste System will handle our steel dumpster recycling. Dave Toothman should remove his dumpster. The TORC should no longer take items with Freon. Residents should be encouraged to recycle with the vendor they purchased their new appliance from. Andersen thought there was going to be one more attempt to get proof of insurance and a contract from Mr. Toothman. Motion made by Van Kampen and seconded by Johnson to remain with Pellitteri Waste Systems for the recycling of scrap metal. The TORC should no longer accept appliances with coolant products such as Freon and no e-waste will be accepted. The Town will research vendors and educate the residents of the Town of Oregon where such items may be recycled. Motion carried.
The Hiring Committee has been established, Steve Root was unanimously chosen to act as chair. Van Kampen shared that they have had two meetings. The job description has been revised; a want ad is being created. The term Public Works rather than Road Patrol is preferred for advertising purposes; a criminal background check will be conducted by the Oregon Police Department. The application should be ready in two weeks. Van Kampen thought the committee would take it down to two or three candidates. Andersen thought that the board should have an opportunity to interview a few more candidates maybe five. Ron Outhouse wants to be involved for a time and then withdraw due to a conflict of interest. Mark Below will join the group when the process of final candidate selection begins.
Andersen made a motion, seconded by Van Kampen to approve the financial report as presented by Treasurer Rhonda Christensen LaFlash. Motion carried. Ace wanted further explanation regarding a certificate of deposit. LaFlash explained that the certificate was listed twice. This was a Bi-Centennial Park Certificate of Deposit. LaFlash provided paperwork to support the correction. Johnson and LaFlash will discuss the matter at an agreed upon time and report back at the next meeting.
Motion made by Andersen and seconded by Johnson to approve the monthly vouchers totaling $1,215,377.62. Motion carried.
The Clerk reported that the garage door has been damaged, the repairs total $1,888.48. The Town's insurance policy has a $500.00 deductible. The Supervisors requested that the Clerk inquire with our insurance representative at the Local Government Property Insurance Pool to determine the best action to take.
Motion made by Andersen and seconded by Johnson to adjourn the March 2, 2010 Town Board Meeting at 8:15 p.m. Motion carried.
Denise R. Arnold