Chair Weber called the July 6, 2010 Town Board Meeting to order at 6:30 p.m. Motion made by Van Kampen and seconded by Johnson to go into closed session pursuant to Wisconsin State Statute § 19.85 (1) (c) to discuss personnel. Motion carried. Roll call was taken the following Supervisors were present: Jerry Jensen, Wayne Ace, Chris Johnson, Darryl Weber, Phil Van Kampen and Clerk Denise Arnold. Motion made by Van Kampen and seconded by Jensen to resume into open session. Motion carried. Motion made by Jensen and seconded by Johnson adjourn and return to open session of the regular monthly meeting. Motion carried.
Chair Weber called the July 6, 2010 Town Board Meeting to order at 7:05 p.m. with the following Town Board Supervisors present Wayne Ace, Chris Johnson, Jerry Jensen, Phil Van Kampen, Park Chair Steve Root, Constable Gary Wackett, Treasurer Rhonda Christensen LaFlash and Clerk Denise Arnold. Absent: Assessor Andy Blomstrom.
Motion made by Johnson and seconded by Ace to approve the June 1, 2010 Town Board Meeting Minutes as presented. Motion carried.
Motion made by Jensen and seconded by Johnson to approve the Financial Report as presented by Treasurer Rhonda Christensen LaFlash. Motion carried.
Chair Weber inquired if there were any public comments for the board, there being none, the board proceeded to the next item on the agenda.
Eagle Scout candidate Ryan McGuine gave a presentation explaining the process and completion of his project in the Town Park. McGuine created a plan, purchased sufficient appropriate materials and scheduled his volunteer crew to complete a trail improvement. Ryan spent 17 hours and 40 minutes and his volunteer crew worked collectively 61 hours and 5 minutes. The cost of the project was $332.14. The board thanked Ryan for his efforts and well presented report.
Park Chair Steve Root gave a Park Committee Report. The DNR finally responded to the extension request and granted an additional year. The Della Park Eagle Scout project may be delayed due to other activities that the Scout is involved in. Root shared a list of park maintenance requests for each of the parks located in the Town of Oregon for the Public Works Crewmen.
The Town Board discussed and viewed pictures from the location of 6267 Ahwahnee Court. Property owner Rick Modjeski was requesting a driveway permit. The request was denied due to the close proximity to the stop sign at the entrance of the Ravenoaks sub-division.
Motion made by Jensen and seconded by Ace to approve the renewal of the Alcohol Beverage License Application and the Coin Operated Machine License for JDB Golf, LLC (Foxboro Golf Club). Motion carries.
Motion made by Johnson and seconded by Ace to approve the Operator’s Licenses at JDB Golf, LLC (Foxboro Golf Club) for the following operators:
The motion to approve carried.
Motion made by Van Kampen and seconded by Ace to approve the 2010 State Highway Classified Equipment Rates. Motion carried.
Assessor Andy Blomstrom was not available for an Assessor’s report.
Building permit reports were made available to the Town Board. The Clerk reported that there were seven building permits obtained in June.
Constable Wackett reported that it has been quiet in the Town of Oregon with very few incidents. The 4th of July went exceptionally well. The first half of the year Wackett shared that he had 22 complaints most of which were animal issues, 2 crashes, 2 assists with Dane County and 1 with the Oregon Fire/EMS. The new Emergency Management map is hanging in the hall displaying the addresses in the Town of Oregon.
Supervisor Van Kampen reported that Belleville received their new ambulance. The Oregon Fire/EMS was experiencing some cash flow issues. The Clerk has accelerated payment of the 2010 budget installment to the Oregon Fire/EMS to assist with the temporary shortage. Van Kampen commended Wackett on the work done for the NIMS map. That will be a good resource for the office and the Plan Commission in addition to helping in the even of an emergency. There are some budget items that the committee has decided to go ahead with however the emergency generator will have to wait until the 2011 budget. The expenses are as listed.
Weber reported on the Plan Commission Meeting held on June 21, 2010. The Plan Commission denied a recommendation for the driveway permit requested by Rick Modjeski at the location of 6267 Ahwahnee Court. The other item was the changing of 100 plus lots for blanket rezones forwarded from Dane County. That should progress with the County.
Ace reported on the Road and Traffic Safety Committee. There have been some issues with the engine breaking sign to be installed by Dane County on County Highway MM. Dane County reported back to Ace that there is a problem. Ace will follow up on that issue. The Public Works is back to mowing again and Ace talked to Heller regarding weed whacking each time he mows.
The Clerk received an email from Greggar Petersen regarding the 2010 Road work. It included a contract and proposal from Dane County for the requested Road work. The Board agreed to strike the $67,000. portion of the paving on Hillcrest Lane from Echo Valley to Bell Brook Road. The Board wants the opportunity to award the bids. The Clerk was instructed to follow up with the County, obtain a copy of the bids being sent and report back to the board on the time line. A bid opening meeting may need to be held before the August 2nd Town Board Meeting. Ace shared that he spoke with Jay Gould and he could provide some arborvitaes that could help with the landscaping issues at the TORC. The project to get the water out of the TORC could be resolved with a culvert. Ace will call Percy Mathers from the DNR to get approval on the plan.
The Clerk reported on the bid received from Ganshert Landscaping for correcting a water drainage issue in the front of the Town Hall Building. The bid was for $6,380.00 this amount exceeded the total of what was in the normal maintenance budget. This item was tabled.
Jensen reported that the erosion control problem reported by the County on some maintenance that was done on Town Roads/ditches has been resolved. The issue is establishing what maintenance is and what is identified as an improvement. In the future each project will need to be assessed.
Supervisor Jensen shared that the County is working on revisions to Chapter 10 of the Dane County Ordinances. This is in regard to outdoor plumbing in sheds or outbuildings that could be perceived as livable. Many of these incidents include building that may have been used for other purposes in the past that required plumbing. Work is also being done on Chapter 75 defining lots and lot sizes.
Supervisor Johnson presented a timeline for the employee evaluations along with a copy of the revised Public Works Crewperson work rules and policies. This will need to be reviewed by the board supervisors and discussed at the August Town Board Meeting.
The Clerk shared that she talked to Don Rahn from Baker Tilly/Verchow Krause regarding a full audit. The cost would be $5,000. to $7,000. above what the Town of Oregon is currently being charged. The full audit would be conducted in 2010 for approximately $10,000. to $12,000. This should be added to the 2011 budget expenses.
As recommended by the Board the Clerk checked with the Towns Association as to their opinion on raising the liability rates with our carrier Rural Insurance. The Towns Association regarded our rates as too low and the Clerk recommended to the board that they be increased. Motion made by Jensen and seconded by Johnson to pay the premium with the increased liability coverage. Motion carries.
The future agenda items include employee evaluations, phone plan update, TORC expense update, and the 2010 Road Work. Ace will check on an update for the phone plan.
Motion made by Johnson and seconded by Van Kampen to approve $48,090.61 in payment vouchers. Motion carried.
The Clerk reported that the property located at 5490 Netherwood Road owned by Paul Jensen has been the subject of complaints again. Neighboring residents would like the property to be mowed or sprayed for weeds. The Clerk has been in contact with Dan Everson at Dane County and he is checking into a possible solution. There have also been complaints on the property located at 6163 Knollwood Dr. This house is abandoned and in a state of neglect. The Board instructed the clerk to try to make contact with the financial institution involved in the foreclosure. Our local Government Property Insurance Fund has issued a dividend credit of $959.00. Long time servant and resident of the Town of Oregon Charles Stearns passed away. The Clerk sent a plant to the funeral in respect of Mr. Stearns service on the Town’s Plan Commission. The AIDS network bike ride will pass through the Town of Oregon on August 1st and the Nation Multiple Sclerosis ride will be August 8th. The Town received a thank you note from the Upper Sugar River Watershed Association for our annual donation. A driveway easement and maintenance agreement for the Paul Ganshert property located on lot 33 of Hampton Hills was submitted. The Deputy Clerk will be attending the Wisconsin Municipal Clerk’s Institute in Green Bay the week of July 12th.
Motion made by Jensen and seconded by Van Kampen to adjourn the July 6, 2010 meeting at 8:40 p.m. Motion carried.
Denise R. Arnold