Town of Oregon
Board Meeting Minutes
January 5, 2010
The regular monthly meeting of the Town Board of the Town of Oregon was held on Tuesday, January 5, 2010. The Town Board Chairperson Darryl Weber called the meeting to order at 6:27 p.m. Supervisor Andersen made a motion to adjourn into closed session pursuant to Wis. Statute § 19.85 (1)(c) to discuss personnel. Van Kampen seconded that motion and the motion carried. Clerk Arnold took a roll call attendance, Weber-yes, Andersen-yes, Van Kampen-yes. Ace arrived at 6:31, roll call Ace-yes.
Motion made by Van Kampen and seconded by Andersen to reconvene into open session. Motion carries.
Town Board Chair Weber called the meeting to order at 6:55 p.m. with the following Supervisors present, Wayne Ace, Chris Johnson, Rick Andersen, Phil Van Kampen, Park Chair Steve Root, Constable Gary Wackett and Clerk Denise Arnold. Absent: Treasurer Rhonda Christensen LaFlash and Assessor Andy Blomstrom arrived late.
Motion made by Andersen and seconded by Johnson to approve the December 1, 2009 Board Meeting Minutes. Motion carries.
Motion made by Johnson and seconded by Ace to approve the December 2009 payment vouchers in the amount of $63,718.40. Motion carried.
Motion made by Ace and seconded by Andersen to approve the Town Financial Report as prepared by Treasurer Rhonda Christensen LaFlash. Motion carried.
Scott Doty residing at 929 South Azure Court, Oregon, WI approached the Board with a snow plowing issue. Mr. Doty said the snow removal is marginal coverage. A hand drawn map was presented displaying the path of snow removed. Doty is concerned that an emergency vehicle could not enter the area safely. Jim Setmire of 925 South Azure Court, Oregon had issues with the snow not being removed from his mailbox area. Supervisor Ace explained that the driver had lost a chain on a tire and could not possibly continue to complete a sufficient job removing snow and had to return to the garage for repairs. Ace was actually riding with that snow plow operator. Doty encouraged the driver in the future to clear the road out better and be less concerned with pushing snow in the resident's driveways.
Park Chair Steve Root reported that an extension had been received for the phase 2 park improvement program for the Town Park. Root will have a full Eagle Scout project report for the February Town Board Meeting.
Assessor Blomstrom was not available for a report. The clerk shared an assessor compensation report for the 80 residential inspections completed at $26.00 each for a total of $2,080.00. There was also mileage and expenses submitted for an additional $241.08.
Motion was made by Andersen and seconded by Johnson to approve the amendment of the Chapter 10 Dane County Code of Ordinances, creating a Planned Unit Development (PUD) District with the assumption that the Plan Commission would recommend the same vote. Motion Carried. Van Kampen voted no. Andersen questioned why the Plan Commission did not have an opportunity to make a recommendation to the Town Board regarding this matter.
The Clerk explained that it was not the intention of the Town Board to by-pass the Plan Commission. The paperwork generated by the County does not include a vote decision for both the Town Board and Plan Commission.
Motion made by Weber and seconded by Van Kampen to vote no for Chapter 10 Dane County Code of Ordinance amendment 45 regarding the transfer of development rights. Van Kampen did not want to be disrespectful to the Plan Commission however if the motion is made abdicating the Board's authority to the Plan Commission he would vote no. Making a motion and then giving authority to the Plan Commission may not be statutorily legal. Ace suggested that the Plan Commission still be informed of these amendments. Motion carried. For the record Andersen voted no.
Motion made by Ace and seconded by Van Kampen to approve Chapter 10 Dane County Code of Ordinance amendment 46 regarding copy area of signs. Motion carries. Andersen voted no.
Motion made by Andersen and seconded by Van Kampen to approve the $4.00 per ton increase on landfill waste to Pellitteri Waste Systems, Inc. effective January 1, 2010. Motion carries.
The clerk read the correspondence from Pellitteri regarding the recycling notice. The State of Wisconsin requests that the following items must be recycled by law: newspaper, magazines, cardboard, glass/plastic/aluminum/steel, food and beverage containers, tires, yard waste, appliances, motor oil, lead acid batteries and office paper. Pellitteri does offer all in one recycling that allows for the placement of all your paper and commingled plastic/glass/metal food and beverage containers into one receptacle. Van Kampen suggested that the single stream practice be used with Pellitteri and maintain but do not require residents to recycle. Ace will follow up on the rules on electronic waste. It was suggested that the spring newsletter include the new recycling rules and options for waste. There should not be any cardboard burned at the TORC.
The metal dumpster at the TORC is too high and the DNR will not accept that any metal be left on the ground. In the spring of the year a four foot high dumpster will be installed. At that time Ace suggested dumpsters are rearranged and a drive-thru raised area be installed to assist in the disposal process. Pellitteri would charge $114.00 and the resale of the metal be returned to the Town. Van Kampen suggested that the current vendor (Dave Toothman) provide a written contract and proof of insurance naming the Town on that policy.
Van Kampen suggested that the any decision on the Dane County radio agreement be tabled until more information from the County is presented. Van Kampen attended a meeting and could see that progress is being made and a decision could be postponed.
Van Kampen reported that the metal door has arrived and Crowley Masonry will be installing it soon. The clerk requested that the tiles that need replacement in the lobby be taken care of before the February election. Van Kampen volunteered to take on that project.
The building inspector report was available for the board to review. There were no additional questions or comments regarding that issue.
Constable Wackett reported that the Township has been quiet. An annual Constable report for the Town was provided to the Board and Van Kampen commended Wackett on the preparation of that report.
There have been no new developments with Emergency management. The next meeting will be held Tuesday January 12th at 7:00 p.m.
Chair Weber reported that the Comprehensive Land Use Plan was approved at the County level. The Plan Commission did not meet in December 2009.
Ace reported that the Road and Traffic Safety Committee did not meet in December. Van Kampen reported that a road sign was down at the intersection of Alan and Netherwood. Ace shared that the road conditions were good and the Road Patrolmen are doing a great job.
There were no new communications from the Dane County Board.
The clerk reported that a municipal damage assessment summary for the December 8th and 9th snow storm has been filed with Dane County Emergency Management. The submitted estimate of loss for wages, salt and sand is $4,800.00. There is a possibility that there could be a return of FEMA funds on that loss incurred.
Future agenda items include a vote on the Dane County emergency radio program and decisions needed for the TORC regarding the electrical waste and the steel dumpster. The Plan Commission agenda should include discussion and possible action to change the time/date of the monthly meetings.
Motion made by Andersen and seconded by Johnson to adjourn the January 5, 2010 Town of Oregon Board Meeting at 8:13 p.m.
Denise R. Arnold