Town Board Chair Darryl Weber called the December 7, 2010 Town of Oregon Board Meeting to order at 6:04 p.m. Motion made by Jerry Jensen and seconded by Chris Johnson to adjourn into closed session pursuant to Wisconsin Statute § 19.85(1) to discuss personnel. Motion carries. Closed session roll was taken, Darryl Weber-present, Phil Van Kampen-present, Chris Johnson-present, Wayne Ace-present and Jerry Jensen-present. Clerk Arnold was dismissed. Motion made by Van Kampen and seconded by Johnson to adjourn the closed session. Motion carries. Motion made by Van Kampen and seconded by Jensen to reconvene in open session at 6:50 with the following board supervisors present, Darryl Weber, Wayne Ace, Chris Johnson, Jerry Jensen, Phil Van Kampen, Treasurer Rhonda Christensen LaFlash and Clerk Denise Arnold. Absent: Assessor Andy Blomstrom, Park Chair Steve Root and Constable Gary Wackett.
The Public Works Truck bid was discussed. The two suggested bids presented by Ace were a 2012 Peterbilt and a 2012 IH. The board decided that the IH was a better choice even though it was more expensive due to the emissions system of the Peterbilt requiring the use of urea. Motion made by Ace and seconded by Jensen to purchase the 2012 International for $129,773. including the box, snow plow, mirror, horn, air wing and seven year warranty. The 2000 Sterling truck will be traded in for $18,000. with the Town retaining the right to sell that truck privately. Motion carries. For the purpose of accuracy of the voting record Wayne Ace excused himself from the meeting at this time.
Motion made by Van Kampen and seconded by Jensen to accept the Financial Report presented by the Treasurer, Rhonda Christensen LaFlash. Motion carries.
Motion made by Johnson and seconded by Van Kampen to approve the November 9, 2010 Town Board Meeting Minutes as presented by the Clerk. Motion carries.
Eagle Scout Garrett Frankson was unable to attend the December 2010 Town Board Meeting to report on the recently constructed gazebo located at the Town Hall. Frankson will present at the January 2011 meeting.
William Buglass of Payne and Dolan addressed the Board and residents in attendance. Buglass explained that the Conditional Use Permit (CUP) with the Town requires that Payne and Dolan be available to the public for questions annually. The Andersen quarry requires that the Town Board review the operations and approve them every three years. Chuck Maxwell, Todd Booth and Lenny Beck representing Payne and Dolan were introduced. Pat Anderson owner of the Anderson quarry on Union Road and Lloyd and Ruth Klahn owners of the Klahn quarry near Brooklyn were also present. Todd Booth referred to photos of the limestone Anderson quarry. He reported that sales are slow and they have not used that quarry very much. The Klahn gavel pit site has not had much activity. Some material has been hauled to the DOT for qualifying purposes for crushed stone usage. Most of the materials will be loaded and hauled to the Fitchburg site to be blended to make a better product along with some underwater excavation. Lenny explained that the Anderson Quarry on Union Road was the site that had blasting shots. They have not crossed the line to the Stearn's property. The next three years they will remove the overburden at the Anderson site depending on sales. A resident suggested that Payne and Dolan talk to some of the new residents in the area to provide information about blasting and reclamation. Payne and Dolan carry a bond to be used in the event that damage would occur to anyone’s property or water supply. A resident was concerned about asphalt materials being stored at the pit. The asphalt being stored is not a hazard and will be crushed, recycled and resold. It saves fuel, time and expense using this process and does not harm the water supply as it is a solid.
Motion made by Jensen and seconded by Johnson to renew the contract for an additional 3 years with Payne and Dolan at the Stearns, Klahn and Anderson mineral extraction sites. Motion carried.
Chair Weber recognized the large group of scouts and their leaders in attendance at the meeting.
Chair Weber inquired if there were any public comments there being none the next item on the agenda was addressed.
Supervisor Johnson reported on the NIMS progress for the emergency management draft. Deputy Clerk Hanson has retyped the plan and the continuing edits are being made.
December 7, 2010 Town Board Meeting Minutes
Motion made by Jensen and seconded by Van Kampen to approve Dane County rezone petition number 10269, parcel number 0509-164-8810-8 owned by Clarice Christensen located at 5564 Lincoln Road, Oregon, WI 53575 and rezone petition number 10270, parcel number 0509-172-8300-6 owned by the Town of Oregon, located at the TORC site. This request was a portion of the recent County required blanket rezone. The 7.7 acres of the Christensen property was rezoned from A-3 to RH-2. The 7.4 acres of the Town of Oregon property was rezoned from A-1EX to A-2(4). Motion carries.
Johnson reported for the Park Committee. Eagle Scout candidate Max Schmidt will be doing some trails in the Ravenoaks Park. A cupola has been added to the Gazebo at the Town Hall. Tom Grenlie will be surveying the Ravenoaks Park along with Park Chair Steve Root. The boundaries will then be marked and it should cost around $1,200.00 to $1,400.00. This will allow the tree trimming boundaries to be determined.
The Clerk requested that the park fee be established for the expense of the Town Public Works Employees mowing. The board agreed that it should be the cost of salary and benefits.
Assessor Blomstrom was not in attendance for the Town Board Meeting no report was submitted.
Clerk Arnold provided a recent building permit log. John Crook from Fitchburg is still conducting the inspections during the medical leave of Mike Kleisch.
Constable Gary Wackett submitted a report for October and November 2010 for the Board. He commented that is was the quietest November in twelve years.
Supervisor Van Kampen reported that the completed NIMS plan is being reviewed and edited at the next meeting. There were also some small purchases that were approved. Van Kampen shared that there will not be a loan request at this time from the Oregon Area Fire & EMS District. The Village of Oregon paid their budget amount early to assist with the cash reserve issue.
Chair Weber reported on the Plan Commission meeting. There was interest and possible platting of an old lot in foreclosure.
Clerk Arnold repeated the holiday hours for the recycling center. The TORC will not be open on Christmas Day, December 25th. The TORC will be open on Monday December 27, 2010 from 7:30 to 4:30. The TORC will not be open on Saturday January 1st. The TORC will be open on Monday January 3rd from 7:30 to 4:30. This will be printed in the tax newsletter.
Jensen shared that Dane County Supervisor Bruskewitz introduced a resolution last month asking that the County Board appoint a committee comprised of retired judges to establish a plan for redistricting or reapportionment after the census is completed. In the past the County has done this and it is hopeful that the Towns could have better representation with this plan. Jensen supports this resolution with an independent body for the redistricting.
The Board decided to hold the Caucus on January 8th 2011 with a snow date of January 22, 2011 at 2:00 pm.
Motion made by Van Kampen and seconded by Jensen to approve the November payment vouchers of $41,820.64. Motion carried.
The Clerk reported that one of the office computers crashed due to capacitor plaque. A used computer should be installed tomorrow. No data will be lost in the process. Pellitteri has informed the Clerk that their charges will increase in 2011.
Future agenda items include Garrett Frankson’s Eagle Scout presentation and the resolution for Dane County redistricting.
Motion made by Jensen and seconded by Johnson to approve the $260.00 expense of a hoop house at the TORC site for protection from the weather. Motion carried.
Chair Weber thanked the Boy Scouts for their interest in the Town of Oregon government.
Motion made by Johnson and seconded by Van Kampen to adjourn the December 7, 2010 Town Board Meeting at 7:50 p.m. Motion carried.
Denise R. Arnold, Clerk