The regular monthly meeting of the Town Board of the Town of Oregon was held on Wednesday April 7, 2010. Board Chair Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Phil Van Kampen, Rick Andersen, Chris, Johnson, Wayne Ace, Treasurer Rhonda Christensen LaFlash, Park Chairperson Steve Root, Assessor, Andy Blomstrom, Dane County Supervisor Jerry Jensen, Constable Gary Wackett, and Clerk Denise Arnold.
Motion made by Ace and seconded by Johnson to approve the March 2, 2010 Town Board Meeting Minutes as presented. Motion carried.
Treasurer Rhonda Christensen LaFlash presented the financial report. Johnson and Christensen LaFlash worked together on simplifying the report while increasing additional valuable information. The Treasurer encouraged the Town Board to change from a compilation audit to a full audit with Don Rahn of Baker Tiley. In February Financial Report the Treasurer disclosed a bookkeeping error of a duplicate certificate of deposit recording. This error has been corrected and explained to the auditor. There are two certificates of deposit coming due within the next month. Jerry Jensen former Treasurer explained that the Town received a certificate of deposit in the name of Marcus Cable which is now Charter Cable. In lieu of obtaining a bond the certificate was established to secure a way to compensate or make whole a homeowner that had a damage issue due to the Cable Companies error. This would be done so the resident could be compensated while waiting for the insurance to settle a claim. Supervisor Johnson supported the suggestion to do a full audit and suggested the board consider that process. A compilation audit merely checks our math. Johnson suggested the certificates be kept in the vault for safe keeping. Christensen LaFlash assured the board that two officials were authorized on those certificates, the treasurer and the clerk. Johnson suggested the Treasurer provide current interest rates when CDs come due so the Board could decide where the funds should be deposited. This would eliminate any question on the part of the Treasurer. Other Board Supervisors wanted the Treasurer to determine where funds should be placed. It was suggested that more funds be kept locally. Chair Weber felt the Treasurer should have authorization to move funds into the best investment choice. Johnson also suggested that the deposits be made weekly. Johnson complemented Christensen LaFlash on the work done completing the new financial report. Van Kampen and Ace appreciated that Johnson and Christensen LaFlash did the updated report. Motion made by Van Kampen and seconded by Ace to accept the financial report as presented by the Treasurer. Motion carried.
The Clerk explained that Dane County Treasurer Dave Wor zala has requested that the Town of Oregon pass a permanent ordinance to exempt the Town Treasurer from securing an annual bond under Section 70.67(1) for property tax collection the permanent ordinance would replace the annual one currently passed by the board each year. A permanent bond eliminates workload for both the Town and County Treasurers. The Clerk inquired if Treasurer Christensen LaFlash is comfortable with this change. The Treasurer was fine with this new procedure. The board requested an ordinance be prepared for the board to approve and sign. Jerry Jensen thought that the suggestion from the County was a good one.
Chair Weber inquired if there were any public comments. There being none the next item on the agenda was addressed.
Motion made by Ace and seconded by Johnson to approve amending Ordinance Section 9.2.14 Prohibition of Noises Disturbing the Public Peace; adding 3) Compression Brakes Prohibited. Motion carried. The Town must purchase the signage and the County will handle the installation.
Park Chair Steve Root has been contacted by a resident of Ravenoaks requesting permission to install a geocaching unit in the park. Root has learned that the BiCentennial and Town Park both have unauthorized geocaches. Root wanted the approval of the Town Board to allow the geocaches to be located in the Ravenoaks park noting that the neighbors would be informed. Root is trying to locate geocaches in the other parks and remove them due to them being unauthorized. Motion made by Weber and seconded by Andersen to allow authorized geocaching in Town Parks. Motion carried. Root requested that the Public Works Crew install labeled barrels in the Town Park near the grill for the disposal of hot coals. Supervisor Ace will inform the Public Works Crew. The Park spring clean up date is set for Saturday May 1st with a rain date of May 8th. The Park Committee is researching the possibility to have fiber mat materials delivered for the parks rather than woods chips as they have done in the past.
Assessor Andy Blomstrom reported that the assessment change notices need to be sent. There has been an increase in new construction of 2 million. This is due to improvements that were discovered when Assessor Blomstrom conducted walk thrus of properties. The actual increase in the Township will be 1.8 million due some decreases primarily located in the area of farm buildings. Blomstrom would like to update the market drive computer program and attend some learning session seminars on final reports and land splits. The Board would like Blomstrom to continue to upgrade the market drive program as needed.
The Open Book will be held on Friday, May 14th 2010 from 6:00 p.m. to 9:00 p.m. and Saturday May 15, 2010 from 9:00 a.m. to noon. The 2010 Board of Review will be held on Saturday, June 5th from 9:00 a.m. to 11:00 a.m.
Chair Weber discussed that the DNR would like to work in a joint effort with the Town to replace the culvert on Bellbrook Road. The project would be to prevent this culvert from trapping sediment upstream of Bellbrook Road in the west branch of Story Creek. This is only in the planning stage and the financial portion would still need to be worked out. The Town may supply the labor and the DNR would supply the materials.
The Town has the opportunity to work with the Village of Oregon on a joint recycling day for e-waste. Resource Solutions would provide the labor, the Town parking lot would be used for residents from the Town and Village to bring their unwanted items for recycling. There is no cost for the service; an advertising expense for the event would be shared with the Village. The Board instructed the Clerk to try to coordinate an early October date for the event. Effective January 1, 2010 e-waste must be recycled and can no longer be accepted at the TORC. The service hired will not take refrigerators or other large items that contain Freon. Supervisor Ace has made contact with an individual that will take Freon items. The Town will distribute business cards to residents that will provide for this service.
The Clerk provided a report from the building inspector Mike Kleisch. There have been no changes in that area and the shared service is still working well.
The Constable has covered 1000 miles and over 40 hours. The Town Park has had some issues with underage drinking. There is an (NIMS) Emergency Management Meeting 7:00 p.m. on April 15, 2010. A representative from Dane County will be here to work on some of the forms.
Van Kampen attended the Belleville Fire/EMS meeting their budget is in good working order. Belleville will be replacing one of their two ambulances. Due to a lack of quorum the Oregon Fire/EMS did not have a meeting. Resident Bob Chrostowski inquired why it takes the Oregon Fire/EMS so long to respond due to getting lost and could their be additional training. Van Kampen explained that they do report this information and that has been a problem in the past however the emergency vehicles are now equipped with Dane County GPS equipped laptops. Van Kampen will follow up on the issue.
Chair Weber reported that the Plan Commission discussed the potential Bell Brook Road culvert project with the DNR. An individual approached the Commission regarding a commercial lot available on Union Road for a tree service business. This would be an approved business for that area. Applications are still being accepted for the open Plan Commission position due to the retirement of Lloyd Klahn. The Plan Commission will be working on the land rezone change forms to make them more user friendly for the residents. The Clerk brought up the contract that needs to be renewed with MSA. No cost would be charged unless services are requested. Motion made by Weber and seconded by Van Kampen to approve the contract renewal with MSA. Motion carries.
Ace reported that the Road and Safety Traffic Committee held a meeting and discussed tree trimming progress. Road signs will be looked at next month and street signs cannot be replaced until the State of Wisconsin decides on acceptable colors. Johnson shared that Dave Hagemann is creating a spread sheet to inventory the signs the Town has. There was also discussion to eliminate the current 22 yield signs located primarily in the Town subdivisions by replacing them with stop signs. Van Kampen inquired if the Road and Safety Traffic Committee would take on the project of the prevailing wage law. Van Kampen included the information that our road bids need to be approved by the DOT and this will delay the process. Weber shared that if the prevailing wage is not followed the Town could lose their State Funding. The Board suggested that the Clerk's Office research the prevailing wage requirements and report back to the board next month.
Ace reported that the Public Works Crew has repaired many potholes and tree trimming has been done. The pump went out on the compactor at the TORC and Pellitteri responded quickly to provide additional receptacles. Temporary repairs have been done and parts ordered for the permanent repair. The cardboard dumpster is being used; a sign needs to be made to instruct residents to flatten their boxes.
Van Kampen reported on the Hiring Committee progress. They currently are waiting for the application deadline on Thursday to proceed. There have been 113 applications submitted at this time. Weber thanked the Hiring Committee.
Dane County Supervisor Jerry Jensen shared that Supervisor Van Kampen was elected to Chair the Capitol Area Regional Planning Commission (CARPC). This is a positive action for the Town. Jensen suggested that representative from the County departments come visit our Board Meeting and share information regarding their projects and how that might affect the Township. For example Bill Rizzo from the Dane County Extension Office he is doing a visioning project with the Village. Pat Sutter from the Land Conservation Department could share what about projects they are involved with manure run-off and animal waste plans. Sue Jones of the Lakes and Water Shed Commission could engage people about the Take a Stake in the Lakes program. It might be possible to have the Chair of CARPC; Phil Van Kampen explain what that Committee does.
Future agenda items included the permanent treasurer ordinance, discussing the use of yield vs. stop signs, public works equipment update, e-waste progress, research on the prevailing wage laws and potential road work.
Motion made by Van Kampen and seconded by Johnson to approve the payment vouchers for the month March 2010 in the amount of $42,854.37. Motion carried.
The Clerk wanted to remind everyone that the Town of Oregon Annual Meeting will be held on Tuesday April 13, 2010 at 7:00 p.m. The Town received a thank you email from Mike Gracz regarding the letter of support for the First Presbyterian Church project. A copy of the resolution passed by the Village of Belleville authorizing participation in preparation of a cooperative boundary plan was shared. The Board received a copy of a letter from Dane County Planning& Development regarding the Roger Schenk property located at 6226 Bellbrook Road which has aclean up deadline of March 31, 2010. Dane County will follow up on that issue. Last month the Town Board instructed the Clerk to research and resolve the damage of a Town Garage Door. The Clerk filed a claim for $1,888.48 for damages incurred to the door. A copy of the check received for the total loss less the $500.00 deductible was available to the board in the amount of $1,388.48. Information regarding the Workers Compensation suit against our carrier Rural Insurance by Harlan Heller was made available for the Boards information. That disbursement was for the 2008 Workman's Compensation Claim.
ane County Supervisor Jerry Jensen wanted to acknowledge the years of service by Town Board Supervisor Rick Andersen for the Township. The Board in turn thanked Supervisor Andersen.
Motion made by Johnson and seconded by Ace to adjourn the April 7, 2010 Town Board Meeting at 8:45 p.m. Motion carried.
Denise R. Arnold