The regular monthly meeting of the Town Board of the Town of Oregon was held on Tuesday October 6, 2009. The Town Board Chairperson Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Wayne Ace, Chris Johnson, Rick Andersen, Phil Van Kampen, Assessor Andy Blomstrom, Park Chair Steve Root, Treasurer Rhonda Christensen LaFlash, Constable Gary Wackett, and Clerk Denise Arnold.
Johnson made a motion to approve the meeting minutes from August 4, 2009 and September 1, 2009, seconded by Ace. Motion carried.
The financial report was presented by Town Treasurer Rhonda Christensen LaFlash. Ace inquired why the balance did not reflect the $250,000.00 transfer increase from the certificate of deposit that was redeemed. The Treasurer will work up a report of explanation before the meeting is over. Motion made by Andersen and seconded by Johnson to approve the Treasurer's report. Supervisor Ace voted nay. Motion carries.
Resident Greg Hahn of 848 Tipperary Road stated that due to the new blacktop surface provided on Tipperary Road, speeding is an issue. Hahn made two recommendations. The brush needs to be cleared on the south side of the hill. This is near the John Barger residence, the brush is located in the road right of way. Hahn also suggested the curve located on Tipperary Road should have cautionary 45 mph curve signs be installed. Ace assured Hahn that will be done, the Road and Traffic Safety Committee had discussed that issue and signs were all ready ordered.
Motion made by Weber and seconded by Ace to approve the Dane County Blanket Rezone Petition number 10095 with exceptions for James Weber and William Cummings properties. Motion carries. The clerk will submit the Town Board Action Report to Dane County Zoning.
Park Chairperson Steve Root reported that the fall tree planting project will be held on Sunday October 18, 2009. There will be 10 trees that are about 12 feet tall; Road Patrolmen Harlan Heller will assist with unloading them. Root shared that there is a potential Eagle Scout project of constructing a gazebo around the picnic table located at the Town Hall.
Motion made by Andersen and seconded by Johnson to have the Assessor Andy Blomstrom proceed with the residential dwelling inspections at $26.00 per walk-thru not to exceed 80 houses before the end of the year. Motion carries. The assessor will meet with the Clerk to set up the contact information sent to taxpayers.
Motion made by Van Kampen and seconded by Andersen to authorize the clerk to secure a lease contract signed by Chair Weber to replace the current copy machine should it malfunction before the first of the year. Motion carried. The copy machine will be a budget item for 2010.
Johnson presented a binder of information that explains the positions of Elected Town Officials. The binder includes the Wisconsin Towns Association explanation and in addition to that Johnson summarized the information on each elected position. The clerk may keep the binder in the office in the event an individual inquires about information regarding the elected official's duties. The board expressed their appreciation for the efforts Johnson made.
Motion made by Ace and seconded by Van Kampen to submit an advertisement in the local paper for on call, part-time seasonal snow plow drivers. Motion carries. The potential applicants would need to provide a copy of their CDL, have a good driving record and complete the required application. This process is not to replace any of our current pool of drivers rather to increase the number of potential snow plow drivers to call when needed.
The clerk reported that the building inspector has not been called to do a final occupancy permit on the Butz property located at 5632 Highway A, Oregon, WI. The property owner has not obtained the building permits to cover the work being done. The Board instructed the clerk to inquire how the building inspector usually handles situations similar to this and send an appropriate letter to Daniel and Mary Butz.
Van Kampen explained the Oregon Area Fire/EMS Department (OAFED) bylaws state that when spending exceeds $10,000.00 the participating municipalities must be notified and approve. The OAFED is requesting approval to replace car #1. Motion made by Van Kampen to allow the OAFED to spend in excess of $10,000.00 for a replacement purchase of car#1. Motion was seconded by Ace. Motion carries. The currently used Suburban will become car#2 and the Taurus will be sold.
The Building Inspection report was shared with the board. The clerk explained a new billing system between the Village and Town for building inspection services provided that was agreed upon in a prior meeting will be implemented in January 2010.
Constable Wackett reported on the Paul Jensen case that recently went to court. Mr. Jensen failed to attend court. The current fine is $200.00.
Wackett shared that the Emergency Management Committee held a meeting and file cabinets, vests and hats have all been obtained. The next Emergency Management Committee Meeting will be held October 13th at 7:00 p.m.
Chair Weber reported the Blanket Rezone is about complete. Dave Toothman came before the Plan Commission inquiring about land he is interested in purchasing. He was advised to go to Dane County to inquire if there were any more land splits available on that property.
Ace reported that caution signs have been installed and posts have been straightened. By the year 2012 all intersection signs will be required to be 9", they are currently 6". Ace will have samples next month and hopefully some budget figures also.
Ace shared that the Road Patrolmen communications have been good. The gate at the TORC needs to be changed. New gates will be made and possibly barricades of decorative wood. It is important to have something to mow around easily. This would make a safer approach. The board felt it was a maintenance issue and instructed Ace to proceed yet this fall if the weather allows.
The board agreed that October 21st would be the budget work session at 6:30 p.m. October 22nd would be the additional date if needed.
There were no communications with Dane County to report.
Johnson reported that there two important meetings scheduled that would be valuable. A letter from Michael Best was received about a meeting for the 2009 Annual Legal Update for Wisconsin Municipal Officials on October 14th in Madison and a meeting about Working Lands Initiatives on November 5th. Weber shared that Brian Duffin from the Plan Commission would be attending the Working Lands Initiatives meeting. Johnson reported that she attended a meeting at the Town of Westport regarding the interoperable radio network and how that would affect all taxing jurisdictions. Johnson read an article from the WI State Journal in opposition to the Dane County proposed plan. The system is important and it has valuable capabilities that they are currently lacking. The yearly cost for the Town of Oregon is estimated at over $7,000.00. Johnson recommended that the Town not support this when it is presented to Dane County municipalities.
Andersen wanted to clarify with the board about the executive meeting that was held last week. Andersen wanted to share that he did state that he would probably be out of town on September 15th but he would try to make it to that meeting.
The clerk received an email from the Dane County Sheriff's department informing the Town that they have been patrolling however they have not reported many speeders. They have been patrolling Tipperary, Glenway and Lincoln Roads.
Treasurer Rhonda Christensen LaFlash presented a report to clarify the movement of funds from the Town Investment Pool to establish a short term certificate of deposit and then redeeming that certificate back into the general account at the time of maturity. The Treasurer did this transfer to obtain a higher rate of interest, and then at maturity moved it back to an on demand account needed for the tax season.
No future agenda items were suggested.
Motion made by Johnson and seconded by Andersen to adjourn the October 6, 2009 Town Board meeting at 8:05 p.m. Motion Carried
Denise R. Arnold