Town of Oregon
Board Meeting Minutes
May 5, 2009
The regular monthly meeting of the Town Board of the Town of Oregon was held Tuesday May 5, 2009. Town Board Chairperson Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Phil Van Kampen, Chris Johnson, Rick Andersen, Assessor Andy Blomstrom and Clerk Denise Arnold. Absent: Supervisor Wayne Ace, Park Chair Steve Root, Constable Gary Wackett and Treasurer Rhonda Christensen LaFlash.
Motion made by Andersen and seconded by Johnson to approve the minutes from the April 9, 2009 meeting as presented. Motion carried.
Motion made by Andersen and seconded by Van Kampen to approve the financial report as submitted by Treasurer Rhonda Christensen LaFlash. Motion carried.
Resident Roger Larson residing at 5726 Alpine Road Brooklyn, WI 53521 addressed the Town Board during the public comments portion of the agenda. Mr. Larson stressed the importance of following the uniform dwelling code and the responsibility of enforcing that. Larson referred to the Building Inspector William Glenn and his professional insurance errors and omission policy in the year of 2003 and made references to the contract that was in place at that time. He talked of research he had completed regarding the building inspector practices of the past and contract issues. Larson concluded by reporting trees/brush that needed to be cut on the intersection of Alpine Road and Glenway.
Oregon School District Superintendent Brian Busler requested to share updates with all municipalities. The school system is updating and constantly making changes to the curriculum. This was the first year that grades K-4th are participating in a world language program; next year the budget will include RCI. High School graduation requirements are being reviewed and adding personal finance. Virtual school or e-learning classes over the internet are being increased. Home schooled students establish virtual school classes provided to local students only. Mr. Busler shared a ten year maintenance plan passed in the last election. A handout with Athletic Facility master plan that was created with the cooperation of the Village and the Oregon Sports Boosters was distributed. This would be an update expansion of the Huntoon property. Chair Weber thanked Superintendent Busler for coming to the meeting and providing the information.
Assessor Blomstrom informed the board that the 2009 assessment roll is complete. Real Estate values are at 91%. The office staff assisted in the assessment changes mailing. Blomstrom attended a helpful user's group meeting supporting the market drive software. Property walk through procedures will be established before the June 2009 Town Board Meeting.
Supervisor Andersen requested the clerk to inquire if a building permit had been obtained at the County by Paul Jensen, property owner of 5490 Netherwood Road, located in the Town of Oregon. Mr. Jensen had stated he would attend the May Town Board Meeting to report on the progress he agreed to complete at the April Town Board Meeting however Jensen was not in attendance. Chair Weber will contact Constable Wackett to issue tickets for the unlicensed vehicles still on the site. Two residents in attendance reported that the property had not been maintenanced as Mr. Jensen had agreed to at the April 2009 meeting.
Motion made by Andersen and seconded by Van Kampen to approve the conditional use permit #2106 to request to achieve compliance with Dane County zoning regulations for parcel number 0509-163-9500-3. Current zoning is A-3. Proposed zoning is A-3 with CUP. Petitioner and owner is TG Hann LLC, 200 North Monroe Street, Stoughton, WI 53589. Motion carries. With that approval Mr. Hann requested to inquire if the Town Board would actively support him on any future projects. Hann thought he had been targeted by the former building inspector to have unnecessary fire inspections. The updates that were required cost Hann $12,000. and he suspects some of improvements were unnecessary. Van Kampen assured Hann that he would talk to Chief Bloom regarding the situation and would obtain a letter to confirm their intentions and validate Hann's compliance.
Motion made by Andersen and seconded by Johnson to approve petition number 10042; parcel number 0509-043-8350-2. The request is to rezone .9 acres, current zoning is A-1EX and proposed zoning is R-1. Petitioner and owner is Greg Trosper, 1461 South Fish Hatchery Road, Oregon, WI 53575. A shared driveway agreement would be required now. Motion carries.
There are no new developments on the ATC transmission line. Johnson reported that the funds were well spent for the legal representation purchased by the board's approval last month.
Chair Weber distributed a list of Board Committee Assignments. Each Board Supervisor is responsible for various assignments. Johnson will be supervisor of office personnel, evaluation forms, Road and Traffic Safety Committee, attend Plan Commission Meetings, provide articles for the Oregon Observer and assist with the newsletter. Ace will serve on the Road and Traffic Safety Committee, Road Patrolmen Co-Chair, fence viewer, Equipment Co-Chair and TORC Center Supervisor. Van Kampen will be the Fire/EMS Representative, attend Village Meetings, assist with the newsletter, Cemetery, Cable and Building Inspector Supervisor. Andersen will be the Park Committee Supervisor, Assessor Liaison, Economic Development (business brochure) and fence viewer. The Emergency Management Committee will be Bob Johnson, Gary Wackett and Mark O'Brien, advisor. The Road and Traffic Safety Committee will be Wayne Ace, Bob Kujawa, Chris Johnson and Dave Hagemann.
The building inspectors report was shared with the board and the clerk reported that the shared service with the Village was still progressing well.
The next Plan Commission Meeting and the Public Hearing for the Comprehensive Land Use changes will be held on Monday May 18th at 6:30 p.m.
The Road Patrolmen have discovered that Tipperary Road has required a new road base because the bottom of the road had disintegrated. The preparation for new cold mix paving is being completed. An estimate of cost to cold mix pave the approximately three mile stretch would be $155,000.00. The clerk contacted the County regarding the potential for bridge aid to replace/repair the culverts on Bell Brook Road and Lincoln Road. Updates on the situation will be forthcoming.
Johnson reported on the Road and Safety Traffic Committee Meeting informing the board that some advisory speed signs have been installed and a sign inventory still needs to be completed. Constable Wackett and the Village Police Department have been monitoring the speed of traffic on Hillcrest Road from Hwy. A to Lincoln. Johnson may put an article in the Oregon Observer regarding safety issues of walking on the road. Resident Brad Smith observed that no speed limit sign is posted on that road, so it makes it difficult to enforce the speed limit. The Clerk requested assistance on road rating system that is required by the state.
Johnson would like to make a list of duties for the supervisors, assessor, treasurer and have it approved at the July Town Board Meeting. Johnson also acknowledged that the office staff does a good job preparing for Board and Plan Commission Meetings.
The clerk reported that the Town Hall will be closed tomorrow afternoon so that the clerk and deputy clerk may attend the Dane County Clerk's Luncheon.
Future agenda items include, road work, constable ordinance, Brooklyn water issue, Butz raze order and Paul Jensen 5490 Netherwood road property update.
Motion to proceed in closed session made by Van Kampen and seconded by Andersen pursuant to Wisconsin State Statute number 19.85(1) (g) to discuss water run-off issue with the Village of Brooklyn. Motion carried. Roll taken Van Kampen - aye, Andersen - yes, Weber - yes, Johnson - yes, and Ace was absent.
Motion made by Andersen and seconded by Johnson to resume open session and adjourn the May 5, 2009 Town Board Meeting at 8:50 p.m. Motion carried.
Denise R. Arnold