Town of Oregon
Town Board Meeting Minutes
March 3, 2009
The regular monthly meeting of the Town Board of the Town of Oregon was held Tuesday March 3, 2009. Town Board Chairperson Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Wayne Ace, Chris Johnson, Rick Andersen, Phil Van Kampen, Treasurer Rhonda Christensen LaFlash, Constable Gary Wackett, Park Committee Chair Steve Root, Assessor Andy Blomstrom and Clerk Denise Arnold.
Motion made by Andersen and seconded by Johnson to approve the amended minutes presented by the clerk for the February 3, 2009 Board Meeting. Motion carried.
Motion made by Andersen and seconded by Johnson to approve the Financial Report as read by the Treasurer Rhonda Christensen LaFlash. Motion carried.
Dane County Sherriff's Deputy Leslie Fox reported that the Town of Oregon has been doing well. There have not been any thefts reported and very few crashes. The speed cart may be placed in the Town this spring, weather providing. Supervisor Ace commented that the majority of accidents in the Town of Oregon are located on County Roads according to the report provided.
Resident Tom Wiedenbeck residing at 1164 South Fish Hatchery Road in the Town of Oregon would like to act as the Town's Commercial Electrical Building Inspector. He suggested the Board adopt the same form used by another municipality for the purpose of simplifying the reporting and fee schedule. Motion made by Andersen and seconded by Johnson to approve Tom Wiedenbeck as a Commercial Independent Electrical Inspector using the suggested form and compensate him with 80% of the fees collected. Motion carried.
Assessor Andy Blomstrom reported that the building permit work is about done. The State reports are completed. The values have been dropping on homes. Blomstrom will be leaving for three weeks on vacation. Upon returning from vacation he would like to start the walk thru process if the board would approve his proposal. Starting with the farms first and complete all of those in the first year. Blomstrom felt that any building permits should generate changes accordingly however an overall revaluation would still be done each five years. Ace liked the proposal. Johnson liked that farms would be done first along with updates, drawing and pictures. Andersen was concerned about the expense to the budget and requested that Blomstrom report to the board quarterly. Van Kampen had no comment and Weber would like to see the process started. Motion made by Anderson and seconded by Johnson to allow Assessor Andy Blomstrom to conduct walk thrus on the farm properties first, with quarterly reports being submitted to the Board. Blomstrom would be financially compensated with $24.00 per residential, $29.00 per farm, $24.00 for commercial properties. Motion carried. The clerk's office will assist with the process of mailing to the residents and tracking the returns.
Park Chair Steve Root would like to conduct another tree planting in Kennedy and Ravenoaks Parks. The request is to purchase 30 trees at $15.50 per tree for a total of $465.00. Motion made by Ace and seconded by Weber to approve up to $500.00 on tree planting in the town parks. Motion carries. Root also requested authorization to hire Nikolas Tree Service with a bid of $12,000.00 for tree removal in the Bi-Centennial Park. It is expensive because the trails in the park are longer than those he maintenanced last year and quite a few trees are down. Root would still like to obtain a couple quotes to assure that Nickolas has a competitive bid. Resident Brad Smith of 5597 Netherwood Road Oregon commented that any expenditure by the town over $5,000.00 would require a public notice. The clerk shared information obtained from the Wisconsin Towns Association and read a portion of State Statute 60.47 If the project will be over $5,000. and not more than $25,000. you must publish notice that you would be looking for a contractor for the work before you hire, but no bids are required. Motion made by Ace and seconded by Johnson to approve up to $12,000.00 of tree removal and pruning expense in the Bi-Centennial Park with a published legal notice. Motion carries. Clerk Arnold and Park Chair Root will follow through with a notice in the Oregon Observer. Root also shared that there are three more potential eagle scout projects.
Van Kampen reviewed the Dane County Bicycle Paths Program for 2009. The degree of difficulty to even apply for the project was futile.
Supervisor Andersen shared information that he had received phone calls of complaints regarding the snow plowing at the TORC and on Netherwood Road. Andersen felt that on a weekend when Romaine Ace was not available the Town should call in the full time help rather than go with such an inexperienced crew when there is a difficult snowfall. Ace would have done something different however he did not receive any complaints until the following day and the problem had been resolved.
The Clerk shared a letter that had been received by the Town's Attorney Larry Bechler regarding the Village of Brooklyn flooding issues. Bechler reported that Mr. Nahn the storm water engineer has not reported back regarding the situation. No action necessary at this time.
The Clerk reported that Dan Butz property owner of 5632 County Highway A has not come in to the Town Hall to file any building permits to improve/repair the property involved in a raze order. Van Kampen pointed out that failure to obtain permits does not warrant action on the board's part at this time.
Supervisor Van Kampen sent letters and emails to the appropriate parties as requested at the February 2009 meeting in support of the group Preserve Our Rural Landscape and opposition to the power lines being located in the Town of Oregon. Van Kampen thought seeking legal assistance would not be a good use of funds. Weber agreed. Johnson thought that the board members and interested individuals should try to attend the public hearings being held by the PSC. Johnson felt the taxpayers deserved representation from our municipal board, she will attend the hearing on March 24th.
Motion made by Van Kampen and seconded by Andersen to declare a proclamation recommended by the American Red Cross to celebrate Flood Awareness Week March 16th - 20th. Motion carries
Motion made by Van Kampen and seconded by Johnson to approve changing the April Town Board Meeting date to Thursday April 9, 2009 due to the Election being held on the first Tuesday of April. Motion carried. The Annual meeting will be held April 14, 2009.
Chair Weber did not want to pursue a Wind Turbine Committee until the April election has occurred. Resident Brad Smith referred to a prior meeting that Supervisor Johnson had attended including such items as factory farms and wind turbines that could be concerns of a municipality. Smith thought that rather than having a new committee possibly assign the plan commission to establish any necessary new ordinances. Weber tabled the item.
Motion made by Ace and seconded by Van Kampen to approve a purchase of a 6430 John Deere tractor from Mid-State Equipment for a maximum of $25,959.00 with trade-in. Motion carries. Weber would make contact and possibly change the purchase in regards to the pallet fork thus reducing the cost. Bids were accepted from Mid-State Equipment, Kalscheur Implement, Carter & Gruenewald, Co. Inc. and Sloan Implement Co.
The Clerk reported on the Building Inspection Services. A log made by Mike Kleisch was presented with his hours. A separate log was shared displaying each permit. January inspection revenue was $964.00 and the Village billed for $208.81. The expense did not reflect the outstanding inspection service cost.
Constable Gary Wackett reported on the Emergency Management Committee, Bob Johnson is helping with that and Gary has assumed the Chairperson position. On March 10th, Johnson and Wackett will be attending a meeting regarding Emergency Management.
Wackett reported that 5490 West Netherwood has non-compliance vehicles parked on the property. There are 10 vehicles, 7 of the vehicles and one trailer are not registered. Wackett provided a copy of Town Ordinance 9.2.17 Storage of Junk, etc. The Board requested that the Clerk check the progress with Dane County, then send a letter to Mr. Jensen citing the non-compliance issues and invite him to the April Town Board meeting.
Supervisor Van Kampen reported that the Town received $723.95 back from the Oregon Fire/EMS due to the 2006 Department of Revenue error calculations.
Chair Weber reported that an individual came before the Plan Commission to discuss the possibility of running a karate studio in the now vacant property located at 1088 Union Road.
Chair Weber shared that the Dane County Executive Committee will not approve the Town of Oregon Comprehensive Land Use Plan until more yellow area (designated for Conservation Sub-Divisions) is removed from the plan's map. A County required blanket rezone will be enforced on 137 parcels changing from A1 to A3, this will have no effect on the taxation, and it is partially because some of these parcels are non-conforming. Plan Commission Representative Sharon Christensen wanted the Board to be aware that this plan was not the Town of Oregon's plan it is a Dane County Plan being forced upon the Town.
Supervisor Ace reported that progress is being made on tree trimming. There was good coverage for the ice and snow storm we recently experienced. Ace attended a Road and Safety Meeting and found the information presented very helpful.
Chair Weber swore Denise Arnold in as an appointed clerk in a permanent status in accordance with Wisconsin State Statute 60.30 (1e), (c).
The Clerk reported that the Charter Franchise fee had been received in the amount of $4,816.46. The funds were reallocated to support the WOW channel for $4,000.00 and $500.00 to the Oregon Area Chamber of Commerce as designated in the budget. The water testing kits will be available at the April Election and information has been displayed on the Town's webpage. An email list service request has been added to the website, available at the office and at the Spring Election in April. The Clerk and Deputy Clerk are required to be trained and change to a provider status with the State Wide Voter Registration. The one day training will occur Friday May 22, 2009 and the clerk's office will be closed.
Supervisor Johnson reported on a Wisconsin Towns Association District Meeting. This meeting covered an overview of the Federal Stimulus Package and State Budget. The proper procedures to adopt, amend and enforce town ordinances. They introduced the correct way to conduct bidding for public contracts and explained Wisconsin DOT truck and weight studies. Johnson also shared that local vendor Carandale Farms was recently awarded a $10,000.00 Dane County Agricultural grant. Johnson read a congratulatory letter that she will forward to Carandale Farms on behalf of the Town Board.
Motion made by Andersen and seconded by Weber to adjourn the March 3, 2009 Town Board meeting at 9:20 p.m.
Denise R. Arnold