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Town of Oregon Board Meeting Minutes
Jun 02, 2009


Town of Oregon
Board Meeting Minutes
June 2, 2009


      The regular monthly meeting of the Town Board of the Town of Oregon was held Tuesday June 2, 2009. The Town Board Chairperson, Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Wayne Ace, Chris Johnson, Rick Andersen, Phil Van Kampen, Assessor Andy Blomstrom, Constable Gary Wackett, Treasurer Rhonda Christensen LaFlash, Park Chairperson Steve Root and Clerk, Denise Arnold.

      Motion made by Van Kampen and seconded by Johnson to approve the May 5, 2009 meeting minutes as presented. Motion carried.

      Motion made by Andersen and seconded by Johnson to approve the financial report presented by Treasurer Rhonda Christensen LaFlash. Motion carried.

      Marechiel Santos-Lang, Executive Director of the Oregon Area Chamber of Commerce approached the board thanking them for support to the chamber financially. Santos-Lang wanted to encourage the board to attend meetings and would like an opportunity to reestablish a relationship, help with network opportunities, support and include the Town in any way. The Chamber would like to provide recreation, connection, information, promote and act as an advocate for chamber members. A Summerfest schedule of events for June 25 - 28 was shared with the board. Representative Brett Davis spoke as the chair of the Oregon Chamber of Commerce also wanted to thank the board for their financial contribution. Davis would like to preserve our land while growing economic value. One other goal is to include the Town in the community involvement and increase communication. The Board thanked both Santos-Lang and Davis for attending the meeting and sharing their message.

      Bob Johnson, representing the Brooklyn Fire and EMS wanted the Board to participate in joining other municipalities to purchase a Red Cross Emergency Trailer. The trailer would be kept at the Brooklyn Fire Department Buildings to be secure and available in the event of an emergency. Martha Blanchard of the Red Cross explained that the mission of the Red Cross is to aid communities to prepare, prevent and respond to disasters. The shelter trailers would provide needed supplies for up to 50 people for disaster relief. The trailer holds 50 cots, blankets, mental help kit, health services supplies, table and chairs and signage for directions. The Board and residents in attendance were encouraged to go outside and view a sample trailer brought to the Town Hall. If supplies are consumed the Red Cross will replenish the shelter trailer. The Red Cross insures the trailer and the contents. Motion made by Van Kampen and seconded by Ace to commit up to $1,000.00 toward the joint purchase of a Red Cross Shelter Trailer. Motion carries.

      Resident Roger Larson residing at 5726 Alpine Road, Brooklyn addressed the Board regarding clarification on matters he brought up at the May meeting and he wanted to make a request. Larson wanted the Board to improve the intersection of Alpine and Glenway Roads vegetation on the westbound direction is prohibiting safe visibility. Larson spoke of information that he obtained from the clerk's office regarding past building inspections. He inquired about the former contract used for the building inspector his concern that errors and omissions insurance was not required at the time and wanted to encourage the board to carry that now. Mr. Larson thanked the board for their time.

      Resident Paul Pierski residing at 5594 Alpine Road was concerned that the vegetation there is a problem and the potential for an accident is great. The southbound visibility will only get worse as the vegetation is still growing.

      Rob Bartle residing on Legler Road in the Town of Brooklyn located in Green County wanted to comment about the work being done on Tipperary Road. Bartle wanted to know what the plans are for the road. Chair Weber replied that bids are just in the submission process. He wanted to know why the road had been closed for so long; he called and discussed that with the clerk's office. Mr. Bartle wanted to register a complaint from May 13, 2009 discussion with Road Patrolman Ron Outhouse, he did not feel that Ron was professional. Chair Weber apologized for Ron's conduct and assured Mr. Bartle that the issues would be addressed.

      Assessor Blomstrom reminded the Supervisors that Board of Review was coming up on Saturday June 6, 2009 from 9:00 am to 11:00 am. Blomstrom is starting the walk thru inspections on Monday June 8, 2009.

      Paul Jensen, property owner of 5490 Netherwood Road was not in attendance at the meeting. After his absence at the May 2009 meeting Mr. Jensen was sent a letter requesting his presence at the June 2, 2009 meeting. Motion was made by Ace and seconded by Van Kampen to instruct Constable Wackett to issue a citation of $209.80 for violation of Town Ordinance 9.2.17 Storage of Junk until cleared and reviewed monthly by the Board. Motion carries.

      The Clerk shared an update on the property located at 5632 County Highway A owned by Daniel Butz. At the February 2, 2009 Town Board meeting Mr. Butz agreed to attend the June 2, 2009 meeting to provide a progress report regarding the required work agreed upon. The exterior repairs must be complete to proper building codes by October 1, 2009. On April 7, 2009 a building permit was obtained. The building inspector has not been called to do any required inspections to the property. The board instructed the clerk to follow up with a letter requesting an update from Mr. Butz and send a copy of the July 2009 agenda.

      Park Chair Steve Root shared that there are two Eagle Scout projects in the works. There have been a number of requests by residents that would like to cut up and remove the downed trees in the various parks. The Park Committee would only allow this based on a permitted approval and they are currently working on writing a suitable permit for the situation that would be board approved. Van Kampen wondered if this was an insurance liability issue and requested that the clerk check with our liability carrier. Root reported that all the trees planted this spring are alive. Constable Wackett requested a hot coals barrel be placed in the town park for people grilling. The mowing has looked good in the town parks.

      Andrew Bremer of MSA shared five amendments to the Comprehensive Land Use Plan that have been recommended by the Plan Commission for approval. These changes would bring the plan into compliance with the Town of Oregon Farmland Preservation Plan. Slight differences were made to the maps. Motion made by Chair Weber and seconded by Johnson to approve the five amendments made to the Comprehensive Plan. Motion carries.

      Motion made by Van Kampen and seconded by Chair Weber to deny the amending of Chapter 10 of the Dane County Code of Ordinances regarding permitted signage. Motion carried.

      The Clerk reported that the building inspection services were progressing fine and shared the report prepared by Mike Kleisch. Van Kampen shared that he would be attending a meeting with the Village regarding the shared building inspection service on the morning of June 11, 2009.

      Constable Wackett reported that the hazard mitigation plan draft will be approved in July. Kevin Cox had been added to the Emergency Management Committee. Wackett reported that park activity is picking up at night. Wackett requested that he be relieved of the Joint Board of Fire/EMS position that he has held for a number of years. The supervisors will try to locate a new representative for that position.

      Johnson reported on the most recent ATC information. Two briefs were received from Attorney Reynolds, one was for organization PORL (Protect our Rural Landscape) and the other was the Town of Dunkirk and other Towns including the Town of Oregon. The brief filed on behalf of the Town highlighted the adverse impacts on the agricultural lands and threats to endangered resources, waterways and wetlands.

      The blanket rezone letter should be sent to residents from Dane County with details of the informational meeting to be held June 30, 2009 at 7:00 p.m. Plan Commission member Paul Morrison thought that the State Budget proposal with regard to Al-Ex should be addressed before the meeting.

      Ace reported that the new tractor has been delivered. There are no road bids yet. The TORC was broke into on June 1, 2009. No items of value were taken. Ace inquired about other supervisor's opinions about what to do about the gates. The board thought that the current gate system should be worked on. Chair Weber thanked Andersen for repairing the door and making it more secure and replaced the locks on the shed.

      The road bids have not been submitted. Tipperary Road has to be done and the Board would like to have a bid for overlay on Hillcrest Road. The Board requested a special meeting be held on Monday June 29, 2009 at 6:30 p.m. to make a decision on the Road work.

      Ace reported the Road and Traffic Safety Committee did not meet. A meeting in June/July will be rescheduled.

      No Communications from the Dane County Board.

      Johnson reported on a Wisconsin Towns Association Meeting attended April 29, 2009. The meeting included updates on the State Budget and how that will affect local municipalities. Some highlights included the following, transportation aids will be cut, some levy limits rules may be changed, and new programs created to preserve agriculture land and proposed change to the prevailing wage laws for local government. The fence rules will be updated also. Ace reported about a fence issue that he and Supervisor Andersen were involved with and it was resolved without incident. Van Kampen reported on a recently attended Wisconsin Town meeting they discussed the RPC proceedings. There was discussion regarding driveway length with a 1000' limit. Pat O'Connell will continue to be our representative.

      The Clerk reported that a driveway permit was approved for Sheldon Tachon at 5235 Locust Grove Road. Our insurance rates are increasing the Clerk had requested quotes for various deductibles to explore a savings. The Board decided to stay with a $500.00 deductible. The Clerk and Deputy Clerk attended a training for SVRS. The Clerk also thanked the board for the opportunity to attend the Clerk's Luncheon in May.

      The Board discussed the duties of the Town Constable at length. A draft ordinance of the Town Constable’s duties that had been prepared by Matthew Flemming Attorney at Larry Bechler’s office was shared. Wackett presented information regarding additional training for the Constable position. The Constable and Board reviewed each point on the ordinance before approving with requested changes. The Board and Constable agreed that the following would be struck from the Ordinance under Section 2.6.1 Town Constable: under Jurisdiction item number (4) will be struck from the ordinance and under (b) Duties, item number (2) struck from the ordinance. Specifically for purposes of clarification of the Ordinance, the Board also stated: that the Constable cannot use blue lights; a gun /weapon may not be carried by the constable while on duty. If the constable was on an animal control call a weapon could be stored; unloaded and cased in the trunk of the vehicle until needed. Additionally, the Constable is not authorized to do traffic enforcement including traffic stops. Constable Wackett agreed and stated he understood these specific clarifications of the Ordinance. Motion made by Andersen and seconded by Van Kampen to adopt the said Ordinance with the understanding of clarification from the Attorney Fleming of detaining powers regarding the Constable’s Duties and with the changes agreed upon by the Town Board, motion carries.

      Motion made by Andersen and seconded by Ace to adjourn into closed session pursuant to Wisconsin State Statute 19.85(1) (g), to discuss water run-off issue with the Village of Brooklyn. Motion carries. Roll of closed session Van Kampen, Andersen, Weber, Johnson and Ace in favor.

      Motion to reconvene into open session made by Van Kampen seconded by Andersen. Motion carries.

      Motion made by Van Kampen and seconded by Johnson to discontinue legal and professional council on the Brooklyn water issues. Motion carries. Andersen voted no.

      Motion made by Johnson and seconded by Andersen to adjourn the June 2, 2009 Town Board Meeting. Motion carries.

Respectfully submitted,

Denise R. Arnold

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