The regular monthly meeting of the Town Board of the Town of Oregon was held on Tuesday, December 1, 2009. The Town Board Chairperson Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Wayne Ace, Chris Johnson, Rick Andersen, Treasurer Rhonda Christensen LaFlash, Constable Gary Wackett, Assessor Andy Blomstrom, Dane County Supervisor Jerry Jensen, and Clerk Denise Arnold. Supervisor Phil Van Kampen arrived at 7:05 p.m.
Motion made by Johnson and seconded by Ace to approve the November 3, 2009 Town Board Meeting Minutes. Motion carried.
Motion made by Ace and seconded by Johnson to approve the payment vouchers in the amount of $32,050.02. Motion carried. Andersen questioned what prompted the action of approval of vouchers? Andersen was glad that it would be added to the meeting; however he had requested this action be taken a year and a half ago.
Motion made by Andersen and seconded by Ace to approve the Financial Report as presented by Treasurer Rhonda Christensen LaFlash. Motion carried. Treasurer LaFlash noted that the certificate of Deposit with Union Bank & Trust would be coming due in the amount of $250,000.00 and will be moving to the General Account, so next month that balance will be zero to reflect that transaction.
Motion made by Andersen and seconded by Johnson to approve the Town Board assuming the financial responsibility for the Treasurer Rhonda Christensen LaFlash for the 2009 Town of Oregon Tax season. Motion carried.
Resident Will Cummings of 6060 Sun Valley Parkway, Oregon spoke under public comments. Mr. Cummings understood that it was approved by the State and County that the local municipal assessor would change assessment value to reflect the use value. For example the Village does not change the assessment value until an occupancy permit is issued, is that the same policy the Town uses? Assessor Blomstrom responded by saying that it would be related to highest best use selling price it does not have anything to do with documents according to the Department of Revenue.
The next item on the agenda was passed over because the property owner was not in attendance to represent his request for a driveway variance.
John Plambeck of 2968 Waubesa Ave., Madison, WI 53711 presented the board with maps of property he sold to Shawn Dodson. Mr. Plambeck has farmed the acreage that he still owned adjoining that property. Plambeck is requesting a driveway variance for the property located next to 194 Tipperary Road. Mr. Dodson's portion of the property is being foreclosed on. Due to the volatility of the property situation Plambeck's passage to the field might be prohibited by the new potential owner. Motion made by Van Kampen and seconded by Ace to approve a field driveway permit variance for the property located next to 194 Tipperary Road. Motion carried. The fee will be $50.00 and a requirement of an 18" culvert and 30' in length would need to be installed to receive the field driveway permit.
Laura Guyer representing Dane County Parks approached the board regarding the Anderson Park Property. Ms. Guyer presented a development map to the board. The County purchased 126 acres the summer of 2009. There is a possibility of the County purchasing additional acres, none of the farmstead will be assumed. The purchased property will continue to be leased and that practice should remain for a number of years. The woods will be maintained and available for snowmobile and scout use. The quarry will remain with the family and continued to be leased to Payne and Dolan. No dramatic changes will be made in the near future. There will be a one year exploration of requests by the surrounding communities gathered. Van Kampen inquired about the time table. Ms. Guyer said that after the County Parks Department has a better knowledge of the land they hope to have very general public meeting to determine the usage. The current plans are for prairie restoration, walking trails, cross country skiing and natural recreational activities no high intensity sports. Andersen asked if the quarry was under option and Ms. Guyer replied no. Johnson inquired about the public meetings. The County would like to have a local meeting with information on the website, create mailings, the clerk's office and local newspaper. Chair Weber wanted to thank Ms. Guyer for coming in and addressing the board however he pointed out that the County did not inform the Town Board or the Plan Commission of their intentions when assuming that tax base. In the future Weber would appreciate the local municipality being included to insure that Lyman Anderson's intention be honored.
Town of Oregon Park Chair Steve Root was not available for a Park Committee report.
Assessor Andy Blomstrom reported that he attended the annual assessor's meeting and a DOR meeting discussing a change to a county wide assessing system. Blomstrom shared that he has completed 70 and will stop at 80 residential property walk thrus as agreed by the board. Ace asked if there have been any surprises? The assessor stated that he has discovered many changes such as pools, finished basements, sun decks, porches and basic new construction.
Motion made by Andersen and seconded by Johnson to change the street name of Country Meadow Road to Country Meadows Road to match the current street sign with Access Dane. Motion carried. Motion made by Van Kampen and seconded by Ace to approve the 2010-2012 election inspectors listed: Ruth Klahn, Myra Hann, Ruth Jeschke, Sandra Shackelford, Julie Seaborg, Kathy Dauck, Maria Kluever, Laura Richardson, Barb Wiedenbeck, John Wiedenbeck, Tom Wiedenbeck, Grace Wiedenbeck, Esther Huntoon, James Huntoon, Chris Johnson, Robert Johnson, Susan Lethem and Mary Nelson. Motion carried.
Motion made by Van Kampen seconded by Johnson to approve the resolution supporting agreement between the Town of Oregon and the Government Accountability Board regarding the use of State Wide Voter Registration System. Motion carried.
The Board Supervisors decided the Caucus will be held Saturday, January 16, 2010 at 2:00 p.m. with a snow date of Tuesday, January 19, 2010 at 6:00 p.m.
Van Kampen reported that Searl Electric has completed the electrical upgrade to the Town Hall for $1,218.00. Crowley Masonry has finished the tuck pointing on the hall and garage for $1,500.00. The eaves and downspouts have been installed by ABC Seamless Home Specialists for $2,294.00. Andersen questioned why gutters were installed on the buildings? Weber explained to restore drainage issues to keep water away from the buildings. Andersen said that the gutters and downspouts were removed to stop an ice damming problems and this was a waste of Town funds. Water needed to be redirected away from the building that was causing molding issues and water coming back into the building at the front door with tiles falling off due to moisture. The building also has some settling issues.
Will and Delana Butz representing the property located at 5632 County Highway A, Oregon, WI 53575 informed the board that a fire had occurred at the property. The siding was complete before the fire. Permits have been received by the Clerk's office. Chair Weber reminded Will and Delana Butz that no one can live in the house until an occupancy permit is issued. Supervisor Van Kampen asked Mr. and Mrs. Butz if they were living in the house at this time and they assured the board that they were not living at 5632 County Highway A.
A report from the Building Inspector was presented, there are no new developments regarding inspections.
Constable Wackett reported that it has been quiet in the Town of Oregon. Johnson reminded everyone of the December 8th Emergency Management Committee at 7:00. The meeting schedule for that committee is the second Tuesday of the month and will continue that way until notified.
Van Kampen reported a contract agreement with the Fire/EMS will be signed with the Union for 2010.
Weber reported that there will not be a Plan Commission Meeting for the month of December. The Comprehensive Land Use Plan should be approved with the County Thursday December 3, 2009.
Ace said the goal for the Road & Traffic Safety Committee is to get all stop ahead signs installed. Old signs will be replaced by the end of this year. Ace wanted to thank all the committee members and was appreciative to have Chris Johnson keep the minutes and make phone calls. Ace also shared of a concern reported regarding a utility trailer parked near the road at 502 Echo Valley Road, Brooklyn, WI 53521. The trailer is located right on the curve off of Hillcrest. The lawn is level with the road and the safety hazard has been checked out and it appears to be fine.
Ace reported on the TORC issues. Ace will be meeting with a representative from Pellitteri to assess any improvements that might need to be made. The dumpster for metal waste is too high for residents to place items. The problem is that according to the DNR we cannot pile any waste of any kind on the ground. The new gates for the TORC are made and should have been installed by now; the project with the landscaping will be postponed until spring 2010. To add a 20 yard dumpster the cost would be $118.00 to haul it. The Town would get 95% of the sale. For example: currently a 4 ton load would return $175.00 this is subject to change with the price of metal. Improvements could be made with some new signage. The completion of the water drainage issues will be addressed in the spring also. The berm design has been approved by the DNR. Wayne has an individual that can get the work done within the next week.
Ace had a prepared informational sheet for the Board members to review regarding the Road Patrolmen. Andersen wanted to know about the speed limit and pedestrian crossing signs to be installed on Hillcrest that were supposed to be done, was the sign location ever marked? The crossing signs markings have been there for 3 weeks and Harlan called for digger's hotline last week. The speed limit signs were not marked that was the responsibility of the road crew and request was approved in August. Andersen referred to a meeting set up by Johnson where it was agreed upon that Ace would call the road crew two times per week, has that been done? Ace said he has either called or stopped in to see the Road Patrolmen each week. Andersen suggested that the Town does not participate with work share along other townships. The new time sheets for the Road Patrol are being used.
Dane County Board Supervisor Jerry Jensen reported that he attended a zoning meeting earlier this evening regarding the working lands initiative. If you convert exclusive agriculture zoning land to RH-1 there will be a state mandated fee collected by the County. There will be a formula to calculate this conversion fee. For each acre converted out of exclusive ag. a conversion fee of three times the highest land value rate shall apply. The rules and guidelines are not in place and should be in effect by January 2010 from the DOR. Petitioners not wanting to pay the fee should submit their paperwork before December 31, 2009. The funds will be targeted for the purpose of buying up development rights. Jerry invited everyone present to come to the Dane County Board meeting on Thursday evening for the potential approval of the Town of Oregon Comprehensive Land Use Plan.
Supervisor Andersen brought up the budget hearing meeting held last month, he was concerned because in the course of driving by he saw several board members walking into the shop after the meeting was adjourned. This was in violation of the open meetings law. Ace reported that they looked at the tire on vehicles and damage that occurred to the tractor, no decisions were made. Andersen went to Madison and obtained a copy of the laws. Andersen feels his decisions are scrutinized and other board members get things passed and rely on their expertise, he has four months left on the board and will not sit back and let things happen. Andersen does not want it said that he comes late and leaves early to board meetings.
Johnson reported that there will be a joint meeting regarding the Dane County Emergency Radio contract on December 9th. The Town Board's decision to approve or disapprove the plan will be due January 15, 2010.
Assessor Blomstrom shared that the Department of Revenue reported that the Town of Oregon is in compliance.
Ace reported that we have three regular drivers and three back-up drivers ready to help with snow removal. Rhonda Christensen LaFlash asked if background checks were obtained for all applicants. Ace stated that was done. LaFlash advised that a disclosure of a possible background check be put on the applications in future.
The clerk will include the radio vote and TORC change decisions on the January 2010 agenda.
A special meeting will be held to on Friday December 4, 2009 at 8:15 a.m. if a vote to spend $3,000.00 for the TORC improvements is needed because it was not actually approved last fall. The clerk will research the information needed for this decision.
Andersen made a motion to adjourn the December 1, 2009 meeting at 9:04 and Van Kampen seconded. Motion carried.
Denise R. Arnold