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Town of Oregon Board Meeting Minutes
Aug 04, 2009

Town of Oregon
Board Meeting Minutes
August 4, 2009

 

      The regular monthly meeting of the Town Board of the Town of Oregon was held on Tuesday August 4, 2009. The Town Board Chairperson Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Wayne Ace, Chris Johnson, Rick Andersen, Phil Van Kampen, Constable Gary Wackett, Treasurer Rhonda Christensen LaFlash, Park Chair Steve Root and Clerk, Denise Arnold. Absent: Assessor Andy Blomstrom.

      Motion made by Andersen and seconded by Johnson to approve the July 7, 2009 Town Board Meeting Minutes with the change of adding the word assessor's computer on item number one, page one. Motion carried.

      Motion made by Andersen and seconded by Johnson to approve the Financial Report presented by the Treasurer. Motion carried.

      Supervisor Ace shared that residents have approached the Road and Traffic Safety Committee regarding the possibility of reducing the speed limit to 45 mph on Hillcrest Lane from Lincoln to Highway A. The issue will be put on the agenda for the September 2009 Town Board Meeting to approve as recommended by the Committee. The speed study revealed that speeds were recorded from 39 to 64 mph, with the average being 45 to 48 mph. Supervisor Ace invited residents to voice their opinions on the Hillcrest Lane potential speed limit change.

      The following residents spoke in favor of the change to provide safety and reduce the danger of accidents.

Mark Brylski 972 Wesley Road, Oregon
Larry Svanda 5575 Sheil Drive, Oregon
Caroline Templeton 930 Hillcrest Lane, Oregon
Sandy Eby 965 North Azure Court, Oregon
Mark Stuart 5602 Sheil Drive, Oregon
Jason Spink 5601 Sheil Drive, Oregon
Terry Bentley 930 South Azure Court, Oregon
Brad Smith 5597 Netherwood Road, Oregon

      Resident Steve Gunderson of 885 Jean Circle reminded everyone that they moved out in the country for the quality of life, there should be no stop lights, sidewalks and reduced law enforcement. Mr. Gunderson did not want the speed limit lowered. A possible solution is to install signs for deer crossing and pedestrians present. Jan Gunderson thought it was important to stress accountability for the walkers and teaching youthful drivers to exercise caution.

      Ace reported that two pedestrian signs will be installed on Hillcrest both north and south. A shouldering improvement should be worked on before fall. Walking with a safety vest would be helpful. Johnson reminded residents that everyone needs to take responsibility for this issue. A recent Oregon Observer article written by Supervisor Johnson and resident Amy Miller highlighted the importance to use caution with bicycle and pedestrian safety. The use of ear buds and headphones impede the ability to hear oncoming traffic. Johnson encouraged pedestrians to walk on the left facing oncoming road traffic. Van Kampen supported the change to 45 mph.

      Dane County Sheriff Deputy Lehmann reported that there have been 83 calls since March 2009. Deputy Lehmann encouraged residents to lock their car doors to avoid theft. He assured the board and residents that he will report back to the County the problems mentioned in the Windridge subdivision and specifically Hillcrest Lane.

      Supervisor Andersen shared the Assessor's report. More walk thrus have been completed. There have been some problems with transferring data from the Assessor's laptop to the Treasurer's computer. Assessor Blomstrom would like to request financial support to attend a seminar September 15-18th. The request is to cover the cost of the seminar which is $160.00 plus mileage. Blomstrom would cover the cost of meals and lodging. The board agreed that would be acceptable because we do support educational funds in the budget. The clerk reported that all walk thrus for farm properties will be done by mid September.

      Park Chair Steve Root presented three proposals for the parks.




 

  1. High School student Katie Jeffris and Town of Rutland resident Kathy Esch propose tree planting in the Town Park to provide a buffer for residents. Town resident Tim Yanacheck purchased trees in the past and has committed to financing ten more. Motion made by Van Kampen and seconded by Ace to approve the tree planting project. Motion carries. Supervisor Andersen would like to see more structure with the planting to allow for ease of mowing between the trees.
  2. An Eagle Scout Candidate has come forward to work on Della Park in the Windridge sub-division. A survey was conducted and the residents would like to improve the park equipment and do general clean up. Motion made by Ace and seconded by Andersen for approval to spend a maximum of $16,000.00 from the park funds. Motion carries.
  3. Kathy Esch and a local landscaper are willing to donate bushes, flowers and shrubs. Kathy has organized a group of volunteers that will plant and maintain areas around the town park signs. Motion made by Ace and seconded by Johnson to approve the planting and maintenance of the landscaping project. Motion carried. Weber was concerned about the future maintenance and Andersen wanted to encourage planting that would not inhibit the mowing process. The board wanted to thank Kathy Esch.

      Andersen brought up the poor condition of our trailer that is used to transport the mower for park lawn care. The frame is bent and for safety reasons needs to be replaced. Motion made by Van Kampen and seconded by Andersen to approve this urgent purchase of a 12' to 14' trailer spending up to $2,000.00 from the park funds for this emergency. Motion carries.

      The clerk reported that 4 candidates are interested in the position vacated by Gary Wackett on the Joint Board of the Oregon Fire/EMS. The four candidates are Kevin Huska, Brad Liddle, Brad Smith and Carolyn Templeton. A three person Committee of Gary Wackett, Phil Van Kampen and Mark O'Brien will gather information, interview and choose a candidate for the position.

     The clerk shared that residents have reported that the dwelling located at 927 Johnson is not being cared for. Constable Gary Wackett has contacted the realtor involved in the potential sale of the property. Gary is mowing the lawn and has completed some basic maintenance projects that have improved the curb appeal and the issue is no longer a problem.

     Motion made by Weber and seconded by Ace to disapprove the amending of Dane County Code of Ordinance Chapter 10 Sub. 1 amendment, 2009-2010 regarding permitted zoning districts and specifications for signs. Motion carries. Motion made by Van Kampen and seconded by Johnson to recommend the Blanket Land Rezone Petition number 10095 determined by Dane County to satisfy requirements of the Farmland Preservation Plan. Motion carries. The Dane County Hearing will be held on August 25th at 7:00 p.m. at Dane County.

      Johnson proposed the following dates for employee evaluations.

  1. 9-15-09 to hold a closed session at 6:00 p.m. to discuss employee evaluations.
  2. 9-30-09 at 8:15 a.m. meet with employees for individual evaluations.

All supervisors were available for those dates.

      The building inspection report was available for the supervisors. The clerk informed the board that the property located at 5632 County Highway A is being worked on and a resident reported that someone was living on the property. This was a property that required a final inspection before occupancy. Building inspector Kleisch visited the site and observed work was being done however there was not evidence of residency.

      Constable Wackett reported that the Emergency Management progress has been held up by the county. The Constable's report consisted of about 40 calls since the first of the year. Supervisor Johnson inquired why the emergency contact information has not been updated on the website and wondered if any emergency management meetings have been held? Updated information had been provided to the deputy clerk by Wackett. No Emergency Management Meetings have been held. Johnson suggested that the other committee members, Bob Johnson, Mark O'Brien and Kevin Kox be contacted to help with the process.

      Constable Wackett requested to pass a resolution to establish a law enforcement agency to be in compliance. This would allow the Town to sponsor Wackett as a candidate for the Police Academy financed by the State of Wisconsin program. Andersen was not comfortable passing a resolution without the supported vote from the taxpayers. Weber felt the additional expenses incurred by insurance, membership fees and office staff paperwork would not be affordable for our municipality. Van Kampen learned that you cannot attend the academy without an existing law enforcement agency. Van Kampen felt as though the board was not prepared to proceed with that decision. The long term expenses involved would not be justified. Ace reminded the board that Constable Wackett was elected to be a Constable and the voters have not requested a full police force. The Constable should fulfill the duties outlined in the Constable Ordinance. Ace felt that if issues involving the law we should refer those to law enforcement officials designated in our area. Wackett was concerned about his own liability without the training. The Board advised Wackett to call Dane County when situations occur that are out of the realm of the Constable's position.

      Supervisor Van Kampen reported that he had been elected as the new chair of the Oregon Fire/EMS. There are two ambulances available for purchase.

      Weber reported that Plan Commission is involved with the upcoming Dane County blanket rezone in the Town of Oregon.

      Supervisor Ace shared that there are mowing and shouldering projects that need attention by the Road Patrolmen. They have been working in Rutland and Town of Dunn and will be coming back to work on that Tipperary Road shouldering. Wackett reported that Sugar Hill Road needs some repair work.

      The Clerk presented a budget update on the Road Construction materials. The clerk was instructed to change the cold mix expense to major road work expense rather than the crack fill. The road work will be over budget this year. Andersen expressed a concern with the quality of work completed on Tipperary Road by Frank Bros.

      Ace suggested that the same procedure be followed for snow plowing as last year. Andersen thought that a full time employee should be on staff at all times for plowing. Van Kampen stated that the current procedure used saves the Town money by not accumulating comp. time. Andersen thought that the full time employee should be compensated if they are on call during the snow plowing season. The current plowing procedure will be followed for the 2009-2010 season without any changes.

      The clerk shared that Charter Communications will be discontinuing the free internet services. Funds will need to be added to the budget to cover that expense. The AIDS network bike ride will be held August 6th - 9th. Safe Harbor Motorcycle ride to benefit children will be held August 22. The clerk will be on vacation the week of August 10th. The deputy clerk will be on vacation the week of August 24th.

      Future agenda items include, assessor compensation protocol, the Hillcrest Lane speed limit decision, approving funds for the new trailer purchase and resident Brad Smith would like to be added to the public comments to discuss the snow plowing procedures.

      Motion made by Andersen and seconded by Van Kampen to adjourn the August 4, 2009 Town of Oregon Board meeting at 9:10 p.m. Motion carried.

Respectfully submitted,

Denise R. Arnold
Clerk



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