Town of Oregon
Town Board Meeting Minutes
September 2, 2008
The regular monthly meeting of the Town Board of the Town of Oregon was held Tuesday September 2, 2008. Chairperson Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Wayne Ace, Chris Johnson, Rick Andersen Phil Van Kampen, Constable Gary Wackett, Treasurer Rhonda LaFlash and Clerk, Denise Arnold.
Motion made by Van Kampen seconded by Johnson to approve the minutes of the August 5, 2008 as presented. Motion carries.
Motion made by Andersen and seconded by Van Kampen to approve the Financial Report read by Treasurer, Rhonda LaFlash. Motion carries
Chair Weber inquired if there were any public comments, there being none the Board continued to the next item of business on the agenda.
Park Chair Steve Root reported that there is another pending Eagle Scout project for the Town Park Trail program. This would be wood chips for the trail however the project needs to be approved through the scouts before starting. Root had contacted Road Patrolmen Ron Outhouse for the supply of wood chips.
Resident Martin Schutz of 1518 Woodvale Drive in the Town of Oregon requested a driveway variance. Schutz would like to maintain his current driveway and create a second drive to service a garage that he would like to construct on the backside of the dwelling. The addition will be 22 feet from the lot line. Chair Weber questioned the location for necessary drain fields and septic issues and wanted alternate options available. Water drainage from the driveway site was discussed. Schutz said it would not be a problem. Motion made by Van Kampen and seconded by Johnson to approve the driveway variance for 1518 Woodvale Drive. Motion carried.
Greg Hann located at 848 Tipperary Road representing Hann Christmas Tree farm made a request to widen the driveway servicing the tree farm. The current drive is 20 feet wide and he would like to increase that to 30 feet and also widen the dimensions of the driveway base to 40 feet meeting the roadway of Tipperary Road. The Board wanted the driveway to have appropriate bump-outs for the purpose of emergency vehicles. Hann has two bump-outs in his plan. Hann is experiencing water washout issues and the changes requested would help correct the problem. Hann would like to re-slope and re-grade along with replacing the culvert that is currently plugged and buried. A new 30 foot culvert would be installed with 18 inch ends. Mr. Hann did not want to block or make it unavailable for emergency vehicles to reach Myra and Al Hann's property. Both sides of the driveway will have ditches. Motion made by Van Kampen seconded by Ace to approve the request for a variance to install a 30 foot culvert with end walls with a forty foot apron meeting the road at 848 Tipperary Road 13.5 feet from nearest driveway. Motion carries.
Supervisor Andersen spoke with resident Russell Schmid of 113 Union Road regarding the water issues in Brooklyn. The Village Board is putting the blame on the developer. The Village claims that it is a civil matter not one that involves the Village of Brooklyn Board. It is common to take out a berm when putting a fence in. Van Kampen suggested working with the R. P. C. to see if it is working by design. If the retention pond is not working as designed that may give Mr. Schmid a better argument. Andersen suggested the board ask the Town's Attorney Larry Bechler if we should proceed and what the possible legal cost would be. Van Kampen thought that further expansion could be difficult if the Village of Brooklyn is not managing current water issues, could there be an incentive to comply. Motion made by Andersen and seconded by Ace to grant permission for Andersen to contact the Town's Attorney Larry Bechler about drainage issues on the southern portion of the township at the intersection of Hwy 92. Motion carried.
Van Kampen suggested the item of appointing a new representative for the Senior Center Council of Aging be tabled until more information has been gathered as to the time commitment involved in serving on this council. Joan Parson's has served as the Town's Representative for a number of years; she must resign due to a relocation of residence into the Village.
Supervisor Van Kampen acknowledged that Andersen had done a temporary repair on the Town Hall rear wall. Ace requested how much was left in the budgets for repairs? The clerk will check into budget funds. The office lobby needs to be painted. The garage doors need repair and they could use some paint also. Van Kampen made a motion seconded by Johnson to have the clerk contact someone to get the necessary painting done to the interior of the Town Hall. Motion carries.
Supervisor Ace has been unable to contact Mr. Wolf regarding the fence issue on County Highway D. Gail Rose reported to Ace that they are working on their portion of the fence. Ace would still like to continue to make contact and then send a letter with a time table for completion.
Supervisor Andersen reported on the Road Patrol. A culvert has been patched on Tipperary Road. Cement barricades have in placed at the TORC, a fence could be installed however another 20 barricades would cost approximately $400.00. The cement barricades would be about half the cost of fencing. The Clerk referred to an email that was received from Percy Mather representing the Department of Natural Resources. The DNR was concerned with the amount of standing water in the Recycling facility. Supervisor Ace will check into that with Percy Mather. Ace is concerned with the number of trees that need to be trimmed. Andersen would discuss that with the Road Patrolmen. The Road Patrolmen still have compensatory time to use.
Motion made by Ace and seconded by Johnson to approve the seven year contract option with Pellitteri Waste Systems starting January of 2009. Motion carries.
Motion made by Van Kampen and seconded by Johnson to change the date of the November Town Board Meeting to Tuesday November 11, 2008 due to the Presidential Election being held on November 4th. Motion carried.
Supervisor Johnson shared information regarding the cost study estimate report and asked if anyone had any questions. Chair Weber shared that he had a conversation with the current Assessor Andy Blomstrom and Mr. Blomstrom has not committed to his status of running for re-election. Weber said he didn't feel the prices gathered were concrete and would like to see more information. Johnson and Van Kampen will obtain more information for the next meeting.
The Building Inspectors report was shared with the board along with an accompanying email.
Supervisor Van Kampen reported on a Dane County Emergency Management Meeting he attended. The Town needs to have a Hazard Mitigation Plan in place to receive a prompt response from the County and FEMA in the event of an emergency. The Emergency Management committee needs to hold a meeting.
Van Kampen reported that the Oregon Fire/EMS picnic at Eugster's was a success and well attended.
Former Board Chair and current County Supervisor Jerry Jensen reported that he and Van Kampen met with Brian Standing regarding the Comprehensive Land Use Plan. Jensen informed the board that he shared the request of the Plan Commission to reduce the yellow area on the proposed map and label it transitional agriculture. The Land and Water Board members are against it. The county would like to see a blanket rezone. Standing could present it however he didn't feel it would be approved. Jensen suggested the board meet with Jerry Derr and Mark Hazelbaker regarding the pros and cons of leaving the Farmland Preservation program. It is important to gain acceptance from the Village in the form of a letter. By reducing the yellow area and renaming it the Village would agree to the plan.
Supervisor Ace would like to see signs and trees maintenance completed for the safety of the Town. A meeting of the Road and Traffic Safety Committee will be scheduled.
The Clerk made the Board aware of some upcoming meetings available for the Supervisors to attend.
Future agenda items included the Town Board getting together to discuss the direction of the Road Patrolmen job performance. A list of work needs to be created.
Motion made by Johnson and seconded by Van Kampen to adjourn the September 2, 2008 Town Board Meeting at 9:10 p.m. Motion carried.
Denise R. Arnold